Section one: Contracting authority
one.1) Name and addresses
Scottish Prison Service
One Lochside, 1 Lochside Avenue
Edinburgh
EH12 9HW
Contact
Steph Buchanan
steph.buchanan@prisons.gov.scot
Telephone
+44 1313303886
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SPS-02004 Framework for Softwood Timber
two.1.2) Main CPV code
- 03419000 - Timber
two.1.3) Type of contract
Supplies
two.1.4) Short description
The SPS is seeking to award a multi-supplier framework for the supply of various timber products for the production of timber goods within workshops at various prisons in Scotland.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 03419000 - Timber
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
The SPS has a number of in-house production workshops providing prisoner activities facilities in the prison Sites where the basic purpose is to aid the rehabilitation of prisoners by providing them with meaningful employment and training opportunities whilst in custody and assist in the maintenance of good order by providing out of cell activity.
The industries department within Central Stores, Fauldhouse is responsible for the overall management and co-ordination of all production workshops within the relevant SPS Sites (incorporating timber, metal fabrication, and textiles). Industries control the designs of all products and the ordering of raw materials.
HMP Barlinnie, HMP Glenochil, HMP Low Moss, HMP Perth and HMP Shotts have timber workshops that manufacture wood based components and products.
This multi-supplier framework shall support the SPS requirement for the supply of softwood timber (mainly redwood and whitewood) as the raw material to be used in these workshops and requires delivery at the relevant Establishment.
SPS may look to add additional sites over the course of the contract.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Framework Agreement duration is 2 years with the option to extend for any number of periods up to a maximum of 2 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-016571
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 November 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
23 November 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: The Framework Agreement duration is 2 years with the option to extend for any number of periods up to a maximum of 2 years.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Insurance levels are:
Public Liability 1 million GBP
Employers Liability 5 million GBP
Product Liability 1 million GBP
Number of years for turnover is 2
The buyer will use PCS-Tender to conduct this ITT exercise.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 52352. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:748464)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Edinburgh
Country
United Kingdom