Section one: Contracting authority
one.1) Name and addresses
Department for Work and Pensions
Commercial Directorate Estates Team, Floor 5, Caxton House, 6-12 Tothill Street , SW1H 9NA
London
SW1H 9NA
Contact
Pat Patel
sourcing.workplaceservicesprojectteam@DWP.GOV.UK
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/department-for-work-pensions
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Social protection
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
0
Reference number
25198
two.1.2) Main CPV code
- 79993100 - Facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
It is the intention of the Department for Work and Pensions (DWP) as the Contracting Authority to explore how DWP could best deliver workplace services (Facilities Management, Life Systems Services and Security) across the DWP Estate. The services required will include, but are not limited to:
• Maintenance (planned and reactive), including
i. Mechanical and electrical
ii. Ventilation and air conditioning
iii. Fire detection and fire-fighting systems
iv. Internal and external building fabric
v. Building management systems
vi. Lifts and hoists
• Grounds maintenance, including hard and soft landscaping and winter gritting and snow clearance
• Management of statutory obligations (asbestos, water hygiene, electrical testing etc)
• Catering
• Cleaning (Routine, Planned and reactive), including
i. Periodic deep cleaning
ii. Window cleaning
iii. Cleaning of external areas
• Internal mail and messenger services
• Internal porterage and move management
• Waste management, including
i. General waste
ii. Classified waste
iii. Mixed recycling
• Provision of fixtures and equipment and (limited) furniture management
• New works and projects (ad-hoc)
• Security Guarding Services (planned and reactive), including
i. Access Control
ii. Technical, (Repair and maintenance services)
iii. CCTV supply, monitoring, (Installation and maintenance of equipment)
The DWP Estate currently consists of approximately 985 properties with a variety of building usages, including customer facing Jobcentre Plus sites and Corporate Centres in central urban and remote rural locations throughout Great Britain.
Currently, Workplace services across the DWP Estate are delivered through existing services. DWP intends to explore potential options for the future provision of Workplace services to the DWP Estate.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.2) Description
two.2.1) Title
Services
Lot No
1
two.2.2) Additional CPV code(s)
- 31625300 - Burglar-alarm systems
- 32234000 - Closed-circuit television cameras
- 32235000 - Closed-circuit surveillance system
- 34990000 - Control, safety, signalling and light equipment
- 35120000 - Surveillance and security systems and devices
- 35125000 - Surveillance system
- 35125300 - Security cameras
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 42961100 - Access control system
- 45232430 - Water-treatment work
- 45312200 - Burglar-alarm system installation work
- 50000000 - Repair and maintenance services
- 50610000 - Repair and maintenance services of security equipment
- 50700000 - Repair and maintenance services of building installations
- 50800000 - Miscellaneous repair and maintenance services
- 55500000 - Canteen and catering services
- 55520000 - Catering services
- 60120000 - Taxi services
- 64100000 - Post and courier services
- 70332000 - Non-residential property services
- 72224000 - Project management consultancy services
- 77300000 - Horticultural services
- 77310000 - Planting and maintenance services of green areas
- 79342300 - Customer services
- 79710000 - Security services
- 79711000 - Alarm-monitoring services
- 79713000 - Guard services
- 79714000 - Surveillance services
- 79715000 - Patrol services
- 79716000 - Identification badge release services
- 79800000 - Printing and related services
- 79930000 - Specialty design services
- 80510000 - Specialist training services
- 90511400 - Paper collecting services
- 90700000 - Environmental services
- 90911300 - Window-cleaning services
- 90919000 - Office, school and office equipment cleaning services
- 90919200 - Office cleaning services
- 90922000 - Pest-control services
- 92222000 - Closed circuit television services
- 98310000 - Washing and dry-cleaning services
- 98311000 - Laundry-collection services
- 98393000 - Tailoring services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
DWP Offices and Supplier Premises across GB
two.2.4) Description of the procurement
DWP’s Estate consists of approximately 985 properties, covers a wide geographical spread and consists of a broad spectrum of building types, ages and uses. Many building assets are old and planned maintenance can be challenging and complex.
DWP is exploring options to deliver future Facilities Management services across its Estate. The Estates operating model comprises an Integrator function provided by KBR, which delivers the central helpdesk function and aggregates data across DWP and the supply chain to facilitate realtime reporting.
The Workplace services providers will interface with the Integrator to allow the provision of management information and reporting. DWP recognises that several potential delivery options exist.
DWP are planning market engagement sessions with interested parties, to discuss initial strategies, outline views and provide information.
DWP intends to hold market engagement sessions between the end of November and start of December, actual date to be confirmed. Please register your interest in attending via the DWP Jaggaer portal by 18/11/2022 with your name, role and organisation that you represent. Only registered individuals with ID will be admitted to the event. DWP shall respond with event details in due course.
Further details about the eSourcing Jaggaer system can be found in the following link: https://dwp.bravosolution.co.uk/web/login.shtml
Please Note: This PIN and any subsequent expressions of interest are to be used for communication purposes between the DWP and the supply market only. This is not intended as an invitation to tender for services, but merely to open up a route for clear and consistent communications with parties
two.3) Estimated date of publication of contract notice
3 July 2023
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
This PIN is being issued for market engagement purposes. Any information that interested parties share may be used to assist DWP and will not be treated as confidential, subject to requests under the Freedom of Information Act 2000. For the avoidance of doubt, this PIN is not a call to competition
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