Section one: Contracting authority/entity
one.1) Name and addresses
Middlesbrough College
Dock Street
Middlesbrough
TS2 1AD
victoria.gibbon@tenetservices.com
Telephone
+44 1376511411
Fax
+44 1376515970
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Middlesbrough College - HR and Payroll System
Reference number
CA13063 -
two.1.2) Main CPV code
- 48450000 - Time accounting or human resources software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
Middlesbrough College – Provision of a HR and Payroll System.
HR and Payroll System required for Line Managers to see High level information, functionality for staff absence, candidate engagement, transformation and analytics. Awarded under Regulation 32 2 (C)
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £669,229.2
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKC1 - Tees Valley and Durham
Main site or place of performance
Middlesbrough
two.2.4) Description of the procurement
Middlesbrough College – Provision of a HR and Payroll System.
HR and Payroll System required for Line Managers to see High level information, functionality for staff absence, candidate engagement, transformation and analytics. Awarded under Regulation 32 2 (C)– Use of Negotiated Procedure without prior publication is being utilised to Direct Award to Access People XD.
The grounds for this award are that the system implementation dates are extremely tight and would not work in line with any procurement timeline, the contracting authority have been forced to obtain a new system due to their current system becoming incompatible.
The new system must have parallel runs in both February and March 2024, which requires the implementation process to begin in October 2023 to meet the timescales. The College considered many other systems with demonstrations with no frameworks offering the required flexibility within their scope.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The College have looked at several systems and have had demonstrations before identifying Access as the ideal supplier for their needs. For this reason and due to time constraints around data transfer for a new system it was agreed that a Direct Award would go to Access People XD. Regulation 32 2 (C) The new system must have parallel runs Feb & March 2024 and required it to be installed by Oct 23
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
CA13063
Title
Middlesbrough College - HR and Payroll System
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
25 October 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
The Access Group
London
EC3N 1RE
tendernotifications@theaccessgroup.com
Telephone
+44 1206322575
Fax
+44 1227819068
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £669,229.2
Section six. Complementary information
six.3) Additional information
Section II.3) – dates refer to the initial contract period and do not include the options of any extensions.
Section IV.3.5) – any dates shown are an estimate.
In the first instance, candidates should register with www.multiquote.com and express an interest in the contract, full details of the contract will be available.
The Contracting Authority shall not be under any obligation to accept any tender. The Contracting Authority reserves the right to cancel the entire or parts of the tender, without such an action conferring any right to compensation on the Tenderers.
The Contracting Authority has no liability to settle any cost incurred by the tenderer as a result of the tendering procedure.
six.4) Procedures for review
six.4.1) Review body
Tenet Education Services
Procurement House, 23 Leslie Hough Way
Salford
M6 4AJ
Country
United Kingdom