Section one: Contracting authority
one.1) Name and addresses
ESPO
Barnsdale Way, Grove Park, Enderby
Leicester
LE19 1ES
Contact
Catalogue Procurement Team
Telephone
+44 1162944321
Country
United Kingdom
NUTS code
UKF21 - Leicester
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Other activity
Local Authority Services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
282_22 - Office Furniture
Reference number
282_22 (ProContract internal Ref.: DN551210)
two.1.2) Main CPV code
- 39100000 - Furniture
two.1.3) Type of contract
Supplies
two.1.4) Short description
The supply and delivery of office furniture including operator chairs, desks, storage, meeting room furniture, screens, break out and steel storage for delivery direct to individual customer establishments.
ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself.
Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders' information only.
An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £20,400,000
two.2) Description
two.2.1) Title
National Direct Framework
Lot No
1
two.2.2) Additional CPV code(s)
- 39110000 - Seats, chairs and related products, and associated parts
- 39111000 - Seats
- 39112000 - Chairs
- 39120000 - Tables, cupboards, desk and bookcases
- 39121000 - Desks and tables
- 39121200 - Tables
- 39122200 - Bookcases
- 39130000 - Office furniture
- 39132100 - Filing cabinets
- 39151000 - Miscellaneous furniture
- 39151200 - Work benches
- 39151300 - Modular furniture
- 39153000 - Conference-room furniture
- 39156000 - Lounge and reception-area furniture
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The supply, delivery and installation of a comprehensive range of office furniture including desks, chairs, screens, storage, break-out and steel storage direct to individual customer establishments. Delivery is to be available nationally and customers will deal directly with the awarded suppliers.
two.2.5) Award criteria
Quality criterion - Name: Non-Price / Weighting: 60
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 24 months. The total value stated in Section II.1.7 includes the option period.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Smart Buy Office Furniture
Lot No
2
two.2.2) Additional CPV code(s)
- 39110000 - Seats, chairs and related products, and associated parts
- 39111000 - Seats
- 39112000 - Chairs
- 39120000 - Tables, cupboards, desk and bookcases
- 39121200 - Tables
- 39122000 - Cupboards and bookcases
- 39122200 - Bookcases
- 39130000 - Office furniture
- 39132000 - Filing systems
- 39132100 - Filing cabinets
- 39151000 - Miscellaneous furniture
- 39151200 - Work benches
- 39151300 - Modular furniture
- 39153000 - Conference-room furniture
- 39156000 - Lounge and reception-area furniture
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The supply, delivery and installation of ESPO smartbuy office furniture for direct delivery to individual customer establishments.
two.2.5) Award criteria
Quality criterion - Name: Non-Price / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 24 months. The total value stated in Section II.1.7 includes the option period.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Office Furniture - Standard Ranges
Lot No
3
two.2.2) Additional CPV code(s)
- 39110000 - Seats, chairs and related products, and associated parts
- 39111000 - Seats
- 39112000 - Chairs
- 39120000 - Tables, cupboards, desk and bookcases
- 39121200 - Tables
- 39122000 - Cupboards and bookcases
- 39122200 - Bookcases
- 39130000 - Office furniture
- 39132000 - Filing systems
- 39132100 - Filing cabinets
- 39151000 - Miscellaneous furniture
- 39151200 - Work benches
- 39151300 - Modular furniture
- 39153000 - Conference-room furniture
- 39156000 - Lounge and reception-area furniture
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The supply, delivery and installation of office furniture for direct delivery to individual customer establishments.
two.2.5) Award criteria
Quality criterion - Name: Non-Price / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 24 months. The total value stated in Section II.1.7 includes the option period.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Breakout Furniture
Lot No
4
two.2.2) Additional CPV code(s)
- 39110000 - Seats, chairs and related products, and associated parts
- 39111000 - Seats
- 39112000 - Chairs
- 39120000 - Tables, cupboards, desk and bookcases
- 39121200 - Tables
- 39122000 - Cupboards and bookcases
- 39122200 - Bookcases
- 39130000 - Office furniture
- 39151000 - Miscellaneous furniture
- 39151300 - Modular furniture
- 39153000 - Conference-room furniture
- 39156000 - Lounge and reception-area furniture
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The supply, delivery and installation of breakout furniture for direct delivery to individual customer establishments.
two.2.5) Award criteria
Quality criterion - Name: Non-Price / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 24 months. The total value stated in Section II.1.7 includes the option period.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Steel storage
Lot No
5
two.2.2) Additional CPV code(s)
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 39132100 - Filing cabinets
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The supply, delivery and installation of steel storage furniture for direct delivery to individual customer establishments.
two.2.5) Award criteria
Quality criterion - Name: Non-Price / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 24 months. The total value stated in Section II.1.7 includes the option period.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-016621
Section five. Award of contract
Lot No
1
Title
National Direct Framework
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 November 2021
five.2.2) Information about tenders
Number of tenders received: 21
Number of tenders received from SMEs: 19
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 21
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Bates Office Services Ltd
Unit A1-A4 Knights Park Industrial Estate
Rochester
ME2 2LS
Country
United Kingdom
NUTS code
- UKJ43 - Kent Thames Gateway
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Combined Office Interiors Ltd
Potton House, Wyboston Lakes, Great North Road
Wyboston
MK44 3BZ
Country
United Kingdom
NUTS code
- UKH2 - Bedfordshire and Hertfordshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Gresham Office Furniture Limited
Platinum Park, Lynstock Way, Horwich
Bolton
BL6 4SA
Country
United Kingdom
NUTS code
- UKD36 - Greater Manchester North West
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
FMS Interior Services Ltd
c/o Scullard & Co Limited, 197-201 Manchester Road, West Timperley
Altrincham
WA14 5NU
Country
United Kingdom
NUTS code
- UKD34 - Greater Manchester South West
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Posturite Limited
Unit 2, Ontario Drive, New Rossington
Doncaster
DN11 0BF
Country
United Kingdom
NUTS code
- UKE31 - Barnsley, Doncaster and Rotherham
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Portsdown Office Limited
Lakeside 3000, Lakeside North Harbour, Western Road
Portsmouth
PO6 3EN
Country
United Kingdom
NUTS code
- UKJ31 - Portsmouth
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Wagstaff Bros Ltd trading as Wagstaff Interiors Group
9 Brewhouse Yard, Clerkenwell
London
EC1V 4JR
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £10,000,000
Section five. Award of contract
Lot No
2
Title
Smart Buy Office Furniture
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 November 2021
five.2.2) Information about tenders
Number of tenders received: 21
Number of tenders received from SMEs: 19
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 21
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Bates Office Services Ltd
Unit A1-A4 Knights Park Industrial Estate
Rochester
ME2 2LS
Country
United Kingdom
NUTS code
- UKJ43 - Kent Thames Gateway
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Office Update Ltd
Unit 8 Barrington Business Park, Leycroft Road
Leicester
LE4 1ET
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,600,000
Section five. Award of contract
Lot No
3
Title
Office Furniture - Standard Ranges
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 November 2021
five.2.2) Information about tenders
Number of tenders received: 21
Number of tenders received from SMEs: 19
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 21
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Bates Office Services Ltd
Unit A1-A4 Knights Park Industrial Estate
Rochester
ME2 2LS
Country
United Kingdom
NUTS code
- UKJ43 - Kent Thames Gateway
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Combined Office Interiors Ltd
Potton House, Wyboston Lakes, Great North Road
Wyboston
MK44 3BZ
Country
United Kingdom
NUTS code
- UKH2 - Bedfordshire and Hertfordshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Emergent Crown Contract Office Furnishings Limited
Unit 10, Browmills Industrial Estate, Brighouse Road, Hipperholme
Halifax
HX3 8EF
Country
United Kingdom
NUTS code
- UKE4 - West Yorkshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Evertaut Limited
Lions Drive, Shadsworth Business Park
Blackburn
BB1 2QS
Country
United Kingdom
NUTS code
- UKD41 - Blackburn with Darwen
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Leicester Office Furnishers Ltd
Unit 8 Woodgate Centre, 74 Bradgate Street
Leicester
LE4 0AW
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Lismark Office Products Limited
19 Warren Park Way, The Warrens Business Park, Enderby
Leicester
LE19 4SA
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Millar West Ltd
6 Marriott Close, City Trading Estate
Norwich
NR2 4UX
Country
United Kingdom
NUTS code
- UKH15 - Norwich and East Norfolk
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Office Update Ltd
Unit 8 Barrington Business Park, Leycroft Road
Leicester
LE4 1ET
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Posturite Limited
Unit 2, Ontario Drive, New Rossington
Doncaster
DN11 0BF
Country
United Kingdom
NUTS code
- UKE31 - Barnsley, Doncaster and Rotherham
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £6,000,000
Section five. Award of contract
Lot No
4
Title
Breakout Furniture
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 November 2021
five.2.2) Information about tenders
Number of tenders received: 21
Number of tenders received from SMEs: 19
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 21
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Ace Office Environments Ltd
Emberton House, Yeomans Way
Bournemouth
BH8 0BP
Country
United Kingdom
NUTS code
- UKK2 - Dorset and Somerset
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Bates Office Services Ltd
Unit A1-A4 Knights Park Industrial Estate
Rochester
ME2 2LS
Country
United Kingdom
NUTS code
- UKJ43 - Kent Thames Gateway
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Combined Office Interiors Ltd
Potton House, Wyboston Lakes, Great North Road
Wyboston
MK44 3BZ
Country
United Kingdom
NUTS code
- UKH2 - Bedfordshire and Hertfordshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Evertaut Limited
Lions Drive, Shadsworth Business Park
Blackburn
BB1 2QS
Country
United Kingdom
NUTS code
- UKD41 - Blackburn with Darwen
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Leicester Office Furnishers Ltd
Unit 8 Woodgate Centre, 74 Bradgate Street
Leicester
LE4 0AW
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Lismark Office Products Limited
19 Warren Park, Way The Warrens Business Park, Enderby
Leicester
LE19 4SA
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Millar West Ltd
6 Marriott Close, City Trading Estate
Norwich
NR2 4UX
Country
United Kingdom
NUTS code
- UKH15 - Norwich and East Norfolk
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Posturite Limited
Unit 2, Ontario Drive, New Rossington
Doncaster
DN11 0BF
Country
United Kingdom
NUTS code
- UKE31 - Barnsley, Doncaster and Rotherham
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,000,000
Section five. Award of contract
Lot No
5
Title
Steel storage
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 November 2021
five.2.2) Information about tenders
Number of tenders received: 21
Number of tenders received from SMEs: 19
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 21
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Bates Office Services Ltd
Unit A1-A4 Knights Park Industrial Estate
Rochester
ME2 2LS
Country
United Kingdom
NUTS code
- UKJ43 - Kent Thames Gateway
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £800,000
Section six. Complementary information
six.3) Additional information
As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal
six.4) Procedures for review
six.4.1) Review body
The Royal Court of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.