Scope
Reference
PROC/2526/027
Description
Pembrokeshire County Council wishes to commission a single contractor to deliver safety checks, servicing and repair of oil and gas fired boilers, domestic air source heat pump systems and appliances along with the service, repair and replacement of smoke and heat detectors and carbon monoxide detectors, to its domestic and sheltered housing properties, throughout the County of Pembrokeshire. Also included in this agreement is the requirement to carry out interim safety checks and certification to Void properties prior to them being let (Fire up and Instruct).
The Authority's Housing portfolio consists of approximately 5,461 domestic properties with gas, oil or air source heat pumps, heating, or appliances. All properties will contain smoke, heat and CO alarms.
Total value (estimated)
- £2,600,000 excluding VAT
- £3,120,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 15 September 2025 to 14 September 2028
- Possible extension to 14 September 2029
- 4 years
Description of possible extension:
The Contract will be for a 3 year period with an option to extend for a further period of up to 12 months, subject to available budget, satisfactory performance and agreement by both parties.
Main procurement category
Services
CPV classifications
- 44621200 - Boilers
- 38431200 - Smoke-detection apparatus
- 50531100 - Repair and maintenance services of boilers
Contract locations
- UKL14 - South West Wales
Participation
Legal and financial capacity conditions of participation
As listed within Tender Documentation.
The Supplier will need to commit to obtaining the following insurances prior to Contract start date:
- Public Liability £5million
- Employers Liability £5million
Technical ability conditions of participation
As listed within Tender Documentation.
Service engineers must be qualified and competent up to the relevant GAS SAFE/OFTEC /NICEIC or equivalent registered accreditation (copies of the successful contractor's engineer's qualifications will be required prior to the Works commencing) and be competent to work with hard wired smoke / heat/CO detectors.
For Air Source Heat Pumps, engineers shall demonstrate their competency via manufacturers training or equivalent.
If manufacturers training is not held, engineers must commit to completing training within 8 weeks of contract commencement.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
15 July 2025, 12:00pm
Tender submission deadline
22 July 2025, 2:00pm
Submission address and any special instructions
https://etenderwales.bravosolution.co.uk
ITT_117765 refers.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
1 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 May 2029
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Pricing Schedule | Please see Tender Docs. |
Price | 70.00% |
| General Method Statement | As per Tender Docs. |
Quality | 15.00% |
| Quality Control Procedures | As per Tender Docs |
Quality | 5.00% |
| Asbestos Method Statement | As per Tender Docs. |
Quality | 5.00% |
| Community Benefit | As per Tender Docs |
Quality | 5.00% |
Other information
Payment terms
As detailed in ITT_117765.
Description of risks to contract performance
N/A.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Time constraints.
Documents
Associated tender documents
https://etenderwales.bravosolution.co.uk
All Tender documents have been uploaded to the attachments area of etenderwales. ITT_117765 refers.
Technical specifications to be met
https://etenderwales.bravosolution.co.uk
Technical Specifications are detailed in ITT_117765 on etenderwales.
Contracting authority
Pembrokeshire County Council
- Public Procurement Organisation Number: PYMR-6838-HZQY
County Hall
Pembrokeshire
SA61 1TP
United Kingdom
Region: UKL14 - South West Wales
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales