Section one: Contracting authority
one.1) Name and addresses
Ards and North Down Borough Council
Town Hall, The Castle
Bangor
BT20 4BT
Contact
Stephen Brennan
procurement@ardsandnorthdown.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersni.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ANDBC Tender for the Provision of Sports Pitch Maintenance
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Ards and North Down Borough Council have a number of grass sports pitches which require high quality end of season maintenance. To fulfil this requirement the Council wishes to appoint a competent and reliable contractor for the provision of End of Season Sports Pitch Maintenance for the 2023 season with the option to extend for a further three (3) seasons until 30 June 2026.
two.1.5) Estimated total value
Value excluding VAT: £380,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 45236119 - Repair work on sports fields
- 77320000 - Sports fields maintenance services
two.2.3) Place of performance
NUTS codes
- UKN09 - Ards and North Down
two.2.4) Description of the procurement
Ards and North Down Borough Council have a number of grass sports pitches which require high quality end of season maintenance. To fulfil this requirement the Council wishes to appoint a competent and reliable contractor for the provision of End of Season Sports Pitch Maintenance for the 2023 season with the option to extend for a further three (3) seasons until 30 June 2026.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £380,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
It is anticipated that the contract will be awarded on 23 January 2023 for one season (Year 2023) and subject to performance as agreed on contract award, there will be an option to extend for a further period of three seasons (Years 2024, 2025 and 2026), reviewed annually and subject to written agreement by both parties.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The estimated annual contract value is £95,000.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 December 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 7 March 2023
four.2.7) Conditions for opening of tenders
Date
7 December 2022
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Purchasing Manager
Ards and North Down Borough Council
Bangor
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Ards and North Down Borough Council will incorporate a minimum 10 calendar day Standstill Period following electronic notification to unsuccessful applicants of the award decision.