Section one: Contracting authority
one.1) Name and addresses
White Woods Primary Academy Trust
Rotherham
S60 2XJ
Contact
Graham Thorpe
graham.thorpe@moxton-education.com
Telephone
+44 7540594557
Country
United Kingdom
Region code
UKE31 - Barnsley, Doncaster and Rotherham
Companies House
08589470
Internet address(es)
Main address
https://whitewoodsprimaryacademytrust.co.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://whitewoodsprimaryacademytrust.co.uk/resource-type/tenders/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
White Woods Primary Academy Trust ICT Managed Service
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The White Woods Primary Academy Trust (WWPAT) is a Trust of 13 Academies encompassing c.3,122 pupils in and around Rotherham.
The Head Office is based at Canklow Woods Primary School
WWPAT was established in 2013 and has a considered growth strategy. In summary the Trust may encompass circa 15-18 schools in the next 5 years.
Central to White Woods PAT is the determination to work together in partnership to enable the Trust to offer the best possible educational experience to all children in our local communities. It is our aspiration to become a hub of excellence, helping to promote the life chances of all children in our Trust.
Vision
All of our children, from any background, will be supported to excel both academically and socially, developing the skills of lifelong learners.
Our Mission
Our schools will be exceptional and provide children and adults with a breadth of exciting opportunities promoting curiosity and broadening the mind.
We will build positive, challenging partnerships with each other and the wider community promoting aspiration and ambition.
Values
Our 4 C's;
• Child-centred - Our children are at the heart of all we do.
• Collaborative - We work collaboratively, learning and supporting each other to maximise the achievement of our children and adults across the trust.
• Curious - We embrace new learning and promote curiosity in all, always striving to improve, keeping 'the main thing the main thing'.
• Challenging - We set ourselves and our children aspirational targets and are open to professional challenge and support.
The companies identified from these shortlisting questions to receive the ITT for the Managed Service will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but is not be limited to;
• strategic advice and direction to the Trust regarding ICT
• a 42 week core service, incorporating on-site staff/visits as necessary
• 24/365 service desk
• local staffing that bidders deem necessary to deliver the SLA
• responsibility for design, specification, installation, and management of all ICT infrastructure
• Backup provision and management. The Trust has an ambition to move to a serverless solution, but until then backup will need to cater for local backups as well as backing up the cloud services.
• supply of goods and services based on an agreed Best Value (BV) approach
• management of all ICT against an agreed SLA
• management of 3rd parties
• relevant monitoring, management, patching and reporting
• training - technical and curriculum as necessary
• expectation that the provider will drive innovation
• risk registers and inventory management
• collective partnership targets aligned to the Trusts objectives
• in school support for the integration and upgrade of the communications and security infrastructure
Bidders should note the following:
• The Trust will provide a standard contract as part of the ITT Pack
• There maybe be a requirement for TUPE from existing suppliers, but this is to be confirmed.
two.1.5) Estimated total value
Value excluding VAT: £4,100,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30200000 - Computer equipment and supplies
- 32400000 - Networks
- 80100000 - Primary education services
- 80500000 - Training services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Rotherham
two.2.4) Description of the procurement
The White Woods Primary Academy Trust (WWPAT) is a Trust of 13 Academies encompassing c.3,122 pupils in and around Rotherham.
The Head Office is based at Canklow Woods Primary School
WWPAT was established in 2013 and has a considered growth strategy. In summary the Trust may encompass circa 15-18 schools in the next 5 years.
Central to White Woods PAT is the determination to work together in partnership to enable the Trust to offer the best possible educational experience to all children in our local communities. It is our aspiration to become a hub of excellence, helping to promote the life chances of all children in our Trust.
Vision
All of our children, from any background, will be supported to excel both academically and socially, developing the skills of lifelong learners.
Our Mission
Our schools will be exceptional and provide children and adults with a breadth of exciting opportunities promoting curiosity and broadening the mind.
We will build positive, challenging partnerships with each other and the wider community promoting aspiration and ambition.
Values
Our 4 C's;
• Child-centred - Our children are at the heart of all we do.
• Collaborative - We work collaboratively, learning and supporting each other to maximise the achievement of our children and adults across the trust.
• Curious - We embrace new learning and promote curiosity in all, always striving to improve, keeping 'the main thing the main thing'.
• Challenging - We set ourselves and our children aspirational targets and are open to professional challenge and support.
The companies identified from these shortlisting questions to receive the ITT for the Managed Service will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but is not be limited to;
• strategic advice and direction to the Trust regarding ICT
• a 42 week core service, incorporating on-site staff/visits as necessary
• 24/365 service desk
• local staffing that bidders deem necessary to deliver the SLA
• responsibility for design, specification, installation, and management of all ICT infrastructure
• Backup provision and management. The Trust has an ambition to move to a serverless solution, but until then backup will need to cater for local backups as well as backing up the cloud services.
• supply of goods and services based on an agreed Best Value (BV) approach
• management of all ICT against an agreed SLA
• management of 3rd parties
• relevant monitoring, management, patching and reporting
• training - technical and curriculum as necessary
• expectation that the provider will drive innovation
• risk registers and inventory management
• collective partnership targets aligned to the Trusts objectives
• in school support for the integration and upgrade of the communications and security infrastructure
Bidders should note the following:
• The Trust will provide a standard contract as part of the ITT Pack
• There maybe be a requirement for TUPE from existing suppliers, but this is to be confirmed.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 December 2022
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
15 December 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
White Woods Primary Academy Trust
Rotherham
Country
United Kingdom