Scope
Description
Hengoed Primary School have a demountable on the school site to support the delivery of childcare places to the children and families of the local area. They are looking for expressions of interest for a Childcare Provider to offer the following childcare places :
• A morning and afternoon playgroup
• An afternoon wraparound to support delivery of childcare places under Childcare Offer for Wales.
• An afterschool club
The provider may also be required to deliver Enhanced Provision and Flying Start Outreach funded placements'
The childcare provision would operate adjacent to the school nursery building, to enable a smooth transition between the school nursery provision and the childcare unit. (See site plan at Annex 2).
The school Governing Body is inviting Expressions of Interest (EOI) from childcare providers who are registered with Care Inspectorate Wales (CIW) to develop this provision. The EOI is open to existing providers who wish to develop new satellite provisions, new providers and to childminders who wish to register as a group-based provision for 2-year-olds and upwards.
It is anticipated that this provision will be registered ready for delivery from September 2025.
Expressions of Interest should be no more than 1000 words and should demonstrate how you intend to deliver the service as described in Annex 1 below. Please ensure you cover the following points in your response:
• How you intend to offer a seamless quality service
• How you will work closely with the school
• How you will work in partnership with parents, school staff, other professionals, and those with parental responsibility to keep them informed of a child's time at the childcare provision?
• Your vision of a high quality and inclusive environment both indoors and outdoors.
Please also include:
• Business Plan showing finances, sustainability, marketing, etc.
Expressions of Interest should be addressed to Jonathan Lloyd, Head Teacher.
LloydJ259@sch.caerphilly.gov.uk and WatkinsJ54@sch.caerphilly.gov.uk
and arrive no later than 15:00pm on 20/06/2025. Once read, those who meet the requirements will be invited to interview on date to be confirmed.
Full details are in the Expression of interest attached
Total value (estimated)
- £15,000 excluding VAT
- £18,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 31 August 2028
- Possible extension to 31 August 2030
- 5 years
Description of possible extension:
Initial three year period with the option to extend for up to a further period of two years
Main procurement category
Services
CPV classifications
- 85312110 - Child daycare services
Contract locations
- UKL16 - Gwent Valleys
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
18 June 2025, 12:00am
Tender submission deadline
20 June 2025, 12:00am
Submission address and any special instructions
Please provide expression of interest to the school Head teacher - LloydJ259@sch.caerphilly.gov.uk
Tenders may be submitted electronically
No
Award criteria
| Name | Description | Type |
|---|---|---|
| Award Criteria | Three Stage Process Stage One - Selection Stage - Pass / Fail Stage Two - Quality - Interview 100% Stage Three - Pre Delivery Checks |
Quality |
Weighting description
Award Criteria -
Selection - Expression of Interest - Pass / Fail
Quality - Interview 100%
Procedure
Procedure type
Below threshold - open competition
Special regime
Light touch
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=335341
Expression of Interest English
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=335342
Expression of Interest Welsh
Contracting authority
Caerphilly County Borough Council
- Public Procurement Organisation Number: PWHP-2369-JPYL
Penallta House, Tredomen Park
Hengoed
CF82 7PG
United Kingdom
Contact name: Helen Sellwood Sellwood
Telephone: +441443863282
Email: sellwhl@caerphilly.gov.uk
Website: http://www.caerphilly.gov.uk
Region: UKL16 - Gwent Valleys
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales