Section one: Contracting authority
one.1) Name and addresses
AHDB (Defra Network eTendering Portal)
Middlemarch Business Park
Coventry
CV3 4SU
Contact
Sarah Waters
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/agriculture-and-horticulture-development-board
Buyer's address
https://defra-family.force.com/s/Welcome
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://defra-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://defra-family.force.com/s/Welcome
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Agriculture and Horticulture
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
2022-594 AHDB Office cleaning requirements
Reference number
C17399
two.1.2) Main CPV code
- 90919200 - Office cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
AHDB intend to procure a Contract to a successful Supplier for the provision of Office and window cleaning services. The successful supplier will be required to deliver all cleaning tasks (core and optional requirements as described in detail within the Specification of Requirements) and the provision of cleaning equipment required to perform the duties, as well as ensuring value for money for levy payers is provided. AHDB will provide the cleaning materials for this contract (apart from what is required for the window cleaning aspect). This will be a 2 year initial contract with the option to extend by 1+1+1. Suppliers may access the documents by the following link, https://defra-family.force.com/s/Welcome. This is AHDB’s e-Sourcing portal.
The contract is due to start on the 1st April 2024.
two.1.5) Estimated total value
Value excluding VAT: £200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90911300 - Window-cleaning services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
AHDB HQ Coventry, West Midlands
two.2.4) Description of the procurement
AHDB intend to procure a Contract to a successful Supplier for the provision of Office and window cleaning services. The successful supplier will be required to deliver all cleaning tasks (core and optional requirements as described in detail within the Specification of Requirements) and the provision of cleaning equipment required to perform the duties, as well as ensuring value for money for levy payers is provided. AHDB will provide the cleaning materials for this contract (apart from what is required for the window cleaning aspect). This will be a 2 year initial contract with the option to extend by 1+1+1. Suppliers may access the documents by the following link, https://defra-family.force.com/s/Welcome. This is AHDB’s e-Sourcing portal.
The contract is due to start on the 1st April 2024.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2029
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As mentioned in the specification documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As mentioned in the specification documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 February 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
8 February 2024
Local time
1:00pm
Place
AHDB HQ
Information about authorised persons and opening procedure
Procurement manager only
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Extension options will be made available to the selected supplier after yr 2 of the initial contract. There will be the option to extend by 1+1+1
six.4) Procedures for review
six.4.1) Review body
AHDB (Defra Network eTendering Portal)
Middlemarch Business Park
Coventry
CV3 4SU
Country
United Kingdom
Internet address
https://www.gov.uk/government/organisations/agriculture-and-horticulture-development-board
six.4.2) Body responsible for mediation procedures
Defra Network eTendering Portal
17 Nobel House
London
SW1P 3JR
Country
United Kingdom
Internet address
https://www.gov.uk/government/organisations/department-for-environment-food-rural-affairs