Section one: Contracting authority/entity
one.1) Name and addresses
Ealing Council
Perceval House,14-16 Uxbridge Road
LONDON
W52HL
Contact
Ahad Miah
Country
United Kingdom
Region code
UK - United Kingdom
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Procurement of Facilities Management Goods and Services
Reference number
DN218166
two.1.2) Main CPV code
- 50324200 - Preventive maintenance services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement at the time of conclusion of the contract:
Procurement of Mechanical and Electrical Services for public buildings:
Lot 1 Electrical
Lot 2 Gas
Lot 3 Air Conditioning
Lot 4 Water
Lot 5 Fire /Intruder Alarm Maintenance and Monitoring Systems
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
End date
30 September 2023
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2017/S 090-177804
Section five. Award of contract/concession
Contract No
Various Contracts/Lots (See Section VI: Complementary information)
Title
Procurement of Facilities Management Goods and Services
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
31 March 2017
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Various Contractors (See Section VI: Complementary Information)
Various Towns/Cities (See Section VI: Complementary Information)
Country
United Kingdom
NUTS code
- UK - United Kingdom
Justification for not providing organisation identifier
Not on any register
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £7,000,000
Section six. Complementary information
six.3) Additional information
This notice refers to contract extensions for the following suppliers:
Lot 1: Laker Building Management Solutions Ltd
Lot 2: Laker Building Management Solutions Ltd
Lot 3: Apex Refrigeration and Air Conditioning Ltd
Lot 4: H2O Nationwide Ltd
Lot 5: Evans and Brooks Fire Ltd
six.4) Procedures for review
six.4.1) Review body
Ealing Council
14-16 Uxbridge Road
London
W5 2HL
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 50324200 - Preventive maintenance services
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
seven.1.4) Description of the procurement:
Procurement of Mechanical and Electrical Services for public buildings:
Lot 1 Electrical
Lot 2 Gas
Lot 3 Air Conditioning
Lot 4 Water
Lot 5 Fire /Intruder Alarm Maintenance and Monitoring Systems
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
End date
30 September 2023
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£8,880,000
seven.1.7) Name and address of the contractor/concessionaire
See Section VI: Complementary Information
See Section VI: Complementary Information
Country
United Kingdom
NUTS code
- UK - United Kingdom
Justification for not providing organisation identifier
Not on any register
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
1) The contracts were extended by 6 months beyond the original expiration date of 31.03.2022 up to 30.09.2022.
2) The Council has extended the contract by a further 1 year up to 30.09.2023.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
1) The contracts were extended by 6 months beyond the original expiration date of 30.03.2022 to enable the Council time to carry out a procurement exercise for a replacement contract. This exercise resulted in insufficient number of tender returns, and these were not compliant with the Council's requirements. In addition, administering this exercise left insufficient time to consider further options for procurement and mitigate any risks which could lead to the reoccurrence of the same outcome.
2) The Council therefore has extended the contract by a further 1 year up to 30.09.2023. It is intended that this would provide sufficient time to conduct a comprehensive options appraisal with consideration to the Council's future plan for this service and current market conditions and subsequently prepare a re-procurement exercise which maximises the potential to receive greater number of bids which address the Council's requirements.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £7,000,000
Total contract value after the modifications
Value excluding VAT: £8,880,000