Section one: Contracting authority
one.1) Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
Contact
Douglas Niven
douglas.niven@edinburgh.gov.uk
Telephone
+44 1315296241
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Vehicle Recovery and Repair Framework Agreement
Reference number
CT0915
two.1.2) Main CPV code
- 50118200 - Breakdown and recovery services for commercial vehicles
two.1.3) Type of contract
Services
two.1.4) Short description
The Fleet and Workshop Services supply the maintenance provision for the Councils fleet of vehicles. It has been identified that roadside repair, recovery of broken down, or damage vehicles are to be placed onto a new Framework Agreement. The majority of these call outs will be for Heavy Goods Vehicles (HGVs) however the fleet is varied, and special consideration will need to be given to our minibus fleet, that carries vulnerable adults, and children.
Geographical Range will be within the City of Edinburgh Boundaries: Kirkliston, Ratho, South Queensferry, Joppa, up to and including the City Bypass, Balerno round to Hatton, there may be times when vehicles are out with these areas, these will be covered as well.
two.1.5) Estimated total value
Value excluding VAT: £560,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
4
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The Framework Agreement will consist of a maximum of four Service Providers per lot. The Service Provider with the lowest fixed hourly rate will be called off first to provide the full range of required services; however, if it is found that further resources are required (or the first supplier is unable fulfil the requirement in its entirety) the second lowest fixed hourly rate Service Provider on the Framework Agreement will be called off to provide the short fall and so on. There is a caveat that the Framework Agreement does not guarantee work.
Service Providers will be required and must be able to provide a service seven days a week, including during local and national holidays.
two.2) Description
two.2.1) Title
Cars and Vans(including cars small trailers, small and medium vans up to 3.5 tonnes
Lot No
1
two.2.2) Additional CPV code(s)
- 50118100 - Breakdown and recovery services for cars
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Within the City of Edinburgh Boundaries.
two.2.4) Description of the procurement
Roadside repair and recovery of broken down and damaged Cars and vans including cars, small trailers, small and medium vans up to 3.5tonnes
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
with two optional 12-month extensions (2 + 1 + 1), undertaken at the sole discretion of the Council.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Contractor will provide sufficient Recovery Operators to be able to attend the scene of a recovery anywhere in the Council area normally within 30 minutes in respect of light vehicle recovery and one hour for heavy vehicle recoveries of being notified unless there are exceptional circumstances causing a delay, e.g., severe weather conditions or geographical area.
two.2) Description
two.2.1) Title
Light Goods Vehicles (including buses) up to 7.5 tonnes
Lot No
2
two.2.2) Additional CPV code(s)
- 50118300 - Breakdown and recovery services for buses
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
within the City of Edinburgh Boundaries
two.2.4) Description of the procurement
Roadside repair and recovery of broken down or damaged light goods vehicles including all buses up to 7.5tonnes
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
with two optional 12-month extensions (2 + 1 + 1), undertaken at the sole discretion of the Council
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Contractor will provide sufficient Recovery Operators to be able to attend the scene of a recovery anywhere in the Council area normally within 30 minutes in respect of light vehicle recovery and one hour for heavy vehicle recoveries of being notified unless there are exceptional circumstances causing a delay, e.g., severe weather conditions or geographical area.
two.2) Description
two.2.1) Title
Heavy Goods Vehicles exceeding 7.5 tonnes
Lot No
3
two.2.2) Additional CPV code(s)
- 50118200 - Breakdown and recovery services for commercial vehicles
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
within the City of Edinburgh Boundaries
two.2.4) Description of the procurement
Roadside repair and recovery of broken down and damaged Heavy Goods Vehicles exceeding 7.5tonnes
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
with two optional 12-month extensions (2 + 1 + 1), undertaken at the sole discretion of the Council
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Contractor will provide sufficient Recovery Operators to be able to attend the scene of a recovery anywhere in the Council area normally within 30 minutes in respect of light vehicle recovery and one hour for heavy vehicle recoveries of being notified unless there are exceptional circumstances causing a delay, e.g., severe weather conditions or geographical area.
two.2) Description
two.2.1) Title
Plant including containers and trams
Lot No
4
two.2.2) Additional CPV code(s)
- 50118400 - Breakdown and recovery services for motor vehicles
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
within the City of Edinburgh Boundaries
two.2.4) Description of the procurement
Roadside repair and recovery of broken down or damaged plant including trams
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
with two optional 12-month extensions (2 + 1 + 1), undertaken at the sole discretion of the Council
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Contractor will provide sufficient Recovery Operators to be able to attend the scene of a recovery anywhere in the Council area normally within 30 minutes in respect of light vehicle recovery and one hour for heavy vehicle recoveries of being notified unless there are exceptional circumstances causing a delay, e.g., severe weather conditions or geographical area.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
This Section refers to Section B of Part IV of the SPD (Scotland).
Minimum level(s) of standards possibly required
Part IV: Selection criteria - B: Economic and financial standing – Question 4B1a - Tenderers are required to have the following minimum
“general” annual turnover for the last two financial years:
a minimum “general” annual turnover of GBP 100,000
Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply
discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.
Part IV: Selection criteria - B: Economic and financial standing – Question 4B4 - Tenderers will be required provide the following
information in response to 4B4
For Lots1-4
Current ratio for Current Year: 1.10
Current ratio for Prior Year: 1.10
The formula for calculating a Tenderer’s current ratio is current assets divided by current liabilities. The acceptable range for each financial
ratio is greater than the requested current ratio. Where a Tenderer’s current ratio is less than the acceptable value, the Council may exclude
the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.
Part IV: Selection criteria - B: Economic and financial standing – Question 4B5b & 4B5c - Tenderers are required to hold, or commit to
obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
a. Employers (Compulsory) Liability Insurance - GBP 5m
b. Public Liability Insurance - GBP 10m
c. Comprehensive Motor Insurance-GBP 5m
Where a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the Council will exclude the Tenderer
from the competition.
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
as per the tender specification
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 16
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-021984
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 November 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
5 December 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The Selection Criteria & Exclusion grounds assessment will be based on the answers provided in response to the SPD. The following SPD
questions must be answered by tenderers noting the relating Statement of Requirements as per Appendix 2 in the Instructions to Tenderers:
Parts I, II and III: All questions
Part IV B:Questions 4B1a,4B4, 4B5b and 4B5c
Part IV D: Question 4D1
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=711935.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
As detailed in the Council’s Sustainable Procurement Policy, the Council is committed to maximising social, economic and environmental benefits through the delivery of Council contracts (known as ‘Community Benefits’). Community benefits include targeted recruitment and training; sourcing from Small and Medium Enterprises (SMEs), Social Enterprises and Third Sector Organisations; contributions to education within communities; community consultation, engagement and strengthening of community relations; environmental improvement; volunteering; providing community resources; mentoring and sponsorship of community organisations. Contractors are therefore required to deliver Community Benefits as described in the ‘Community Benefits Guidance’ document.
(SC Ref:711935)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=711935
six.4) Procedures for review
six.4.1) Review body
Sherriff Court
Sherriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.