Section one: Contracting authority
one.1) Name and addresses
Scottish Government
Victoria Quay
Edinburgh
EH6 6QQ
Contact
Lucy Wright
Telephone
+44 1312447098
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Catering Services
Reference number
CASE/558665
two.1.2) Main CPV code
- 55500000 - Canteen and catering services
two.1.3) Type of contract
Services
two.1.4) Short description
Provision of staff restaurant services, coffee shops, hospitality and events for strategic Scottish Government buildings in the Central Belt and Aberdeen, and agency buildings which use the Scottish Government Facilities Services.
The Service Provider shall promote healthy eating and encourage both a reduction in salt, sugar and fat, and an increase in foods high in dietary fibre. Low sugar and decaffeinated beverages shall also be available.
The scope of services is subject to change in terms of the level of service over the life of the contract.
two.1.5) Estimated total value
Value excluding VAT: £6,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 55520000 - Catering services
- 55500000 - Canteen and catering services
- 50883000 - Repair and maintenance services of catering equipment
- 55523000 - Catering services for other enterprises or other institutions
- 55510000 - Canteen services
- 55512000 - Canteen management services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Multiple locations across the Scottish Central Belt and Aberdeen. Locations may change throughout the life of the contract.
two.2.4) Description of the procurement
Provision of staff restaurant services, coffee shops, hospitality and events for strategic Scottish Government buildings in the Central Belt and Aberdeen, and agency buildings which use the Scottish Government Facilities Services.
The Service Provider shall promote healthy eating and encourage both a reduction in salt, sugar and fat, and an increase in foods high in dietary fibre. Low sugar and decaffeinated beverages shall also be available.
The scope of services is subject to change in terms of the level of service over the life of the contract.
two.2.5) Award criteria
Quality criterion - Name: Food Service Standards / Weighting: 35%
Quality criterion - Name: Marketing / Weighting: 3%
Quality criterion - Name: Staffing & Service Delivery / Weighting: 15%
Quality criterion - Name: Hygiene, Health & Safety / Weighting: 15%
Quality criterion - Name: Facilities & Equipment / Weighting: 5%
Quality criterion - Name: Management / Weighting: 10%
Quality criterion - Name: Contract Mobilisation & BCDR / Weighting: 2%
Quality criterion - Name: Sustainability, Climate Emergency & Community Benefits / Weighting: 10%
Quality criterion - Name: Fair Work First / Weighting: 5%
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £6,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract will have the option to be extended for an additional 3 x 12 month periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Scottish Government is pricing two (2) separate options, one (1) for a full service and one (1) for a reduced service. Tenderers will also be required to provide a price for delivering a carbon neutral catering contract. Only the price for the full service option will be used for the purposes of price analysis.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
N/A
three.1.2) Economic and financial standing
List and brief description of selection criteria
Bidders will be required to provide their "general" yearly turnover for the last 3 years
Bidders will be required to state the value for their Current Ratio for the previous financial year
Bidders will be required to confirm they have the required levels of insurance cover specified below
Minimum level(s) of standards possibly required
"General" yearly turnover
Bidders will be required to have a minimum “general” yearly turnover of 2 million GBP for the last 3 years.
Current ratio
Bidders must have a minimum current ratio of 0.9.
The current ratio shall be calculated as current assets/current liabilities and shall be based on the organisation's most recently audited accounts
Insurance Cover
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance in accordance with any legal obligation at the time being in force
Public Liability Insurance = 2 million GBP
Product Liability Insurance = 5 million GBP
If the tenderer (or any consortia or reliance partner) does not meet the requirements in relation to the turnover or the current ratio then the audited financial accounts of the tenderer (or consortia or reliance partner) will be used to conduct an assessment of the risk of business failure.
In the event that the tenderer does not meet the financial criteria for consideration but has a parent company that does, the tenderer may still be eligible for consideration where their tender submission is supported by a Parent Company Guarantee. Where the bidder does not have a Parent Company some other form of assurance such as a performance bond may be acceptable.
If the tenderer (or any consortia or reliance partner) does not pass the above assessment and is unable to provide a Parent Company Guarantee or some other form of assurance, this will result in a fail and the bidder may be excluded.
Bidders may elect to provide their audited financial accounts for the last three financial years. There must be no qualification or contra-indication from any evidence provided in support of the tenderer's economic and financial standing.
three.1.3) Technical and professional ability
List and brief description of selection criteria
4C.1.2
For public supply and public service contracts only, bidders will be required to provide relevant examples of supplies and/or services carried out during the last three years. (Examples from both public and/or private sector customers and clients may be provided)
4D.1 and 4D.2
Please refer to the 'SPD 4D.1 and 4D.2 Minimum Requirements' document available in the attachment area of the project in PCS-T
Minimum level(s) of standards possibly required
For question 4C.1.2:
Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice.
For question 4D.1 and 4D.2
Please refer to the 'SPD 4D.1 and 4D.2 Minimum Requirements' document available in the attachment area of the project in PCS-T
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-022540
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 February 2022
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
11 February 2022
Local time
5:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Yes it is likely that a future procurement will be undertaken to replace this contract when it expires.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Site Photographs and Tenderer Briefing Meeting
In order to assist bidders in the preparation of their tender submissions, bidders will be issued with a number of photographs of each catering facility, copies of which must be deleted at the end of the tender process. The photographs shall be made available prior to the Tenderer Briefing Meeting referenced below.
A virtual Tenderer Briefing Meeting will be held on either Tuesday 11 January or Wednesday 12 January 2022 (date and time still to be confirmed) via Microsoft Teams and will be open to all prospective bidders. If you wish to attend the Tenderer Briefing Meeting please confirm your attendance via the PCS-T messaging function by no later than Friday 7 January 2022 and you will be sent a Teams meeting invite.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 20295. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
The Service Provider will be expected to deliver the community benefits detailed in their tender submission.
Community benefits may include:
Apprenticeships and recruitment from the community
School and community group engagement activities
Provision of food to food banks and other charities
Financial support for community groups and charities
Recycling activities
(SC Ref:674930)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
27 Chambers Street
Edinburgh
EH1 1LB
Telephone
+44 1312252525
Country
United Kingdom