Section one: Contracting authority
one.1) Name and addresses
Dundee City Council
Dundee House, 50 North Lindsay Street
Dundee
DD1 1NZ
Contact
Leesa Rintoul
Leesa.Rintoul@scotland-excel.org.uk
Country
United Kingdom
NUTS code
UKM71 - Angus and Dundee City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00220
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply, Delivery and Installation of Scaffolding Framework
Reference number
PROC/NS/19/22
two.1.2) Main CPV code
- 44212310 - Scaffolding
two.1.3) Type of contract
Supplies
two.1.4) Short description
Dundee City Council is seeking to appoint suitably qualified and experienced Contractors to provide the supply, delivery and installation of Scaffolding Services within the Dundee City Council area. Services include:
- Hire of Scaffolding Materials
- Design, Supply, Construction and Dismantling of Scaffolding
two.1.5) Estimated total value
Value excluding VAT: £1,900,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 44212315 - Equipment for scaffolding
- 44212317 - Scaffolding structures
- 45262100 - Scaffolding work
- 45262110 - Scaffolding dismantling work
- 45262120 - Scaffolding erection work
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
Main site or place of performance
Dundee City Council area.
two.2.4) Description of the procurement
Dundee City Council is seeking to appoint suitably qualified and experienced Contractors to provide the supply, delivery and installation of Scaffolding Services within the Dundee City Council area.
two.2.5) Award criteria
Quality criterion - Name: Hire of Scaffolding Materials / Weighting: 10
Quality criterion - Name: Design , Supply, Construction and Dismantling of Scaffolding / Weighting: 40
Quality criterion - Name: General Requirements / Weighting: 45
Quality criterion - Name: Contract Administration / Weighting: 5
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £1,900,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The initial period of the Framework Contract will run for two years from the commencement date with an option to extend for up to a further 2 x 12 month period subject to satisfactory operation and performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Scotland Excel is acting on behalf of Dundee City Council in the execution of this tender but will not be party to the contract or the management of the contract throughout its lifetime.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
SPD Q4A.1 Professional or Trade Register
Tenderers must be registered or enrolled in the relevant trade register kept in the Member State of its establishment (as described in Schedule 5 of Procurement (Scotland) Regulations 2015.
Tenderers should confirm they are registered or enrolled on the relevant trade register and provide information relating to this i.e. registration number, member number etc. Failure to do so may result in the Tenderer being excluded from the Procurement Process
Tenderers may be assessed as a FAIL and be excluded from the Procurement Process if they fail to provide a response (Trade Registration Number etc.) to this question.
three.1.2) Economic and financial standing
List and brief description of selection criteria
SPD 4B.5 Insurance Requirements
SPD 4B.6 Other Economic or Financial Requirements
Minimum level(s) of standards possibly required
SPD 4B.5 Insurance Requirements
It is the requirement of this contract that tenderers hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
(a) Employer’s Liability Insurance covering the death of or bodily injuries to employees of the bidder arising out of and in the course of their employment in connection with this contract to the level of 10,000,000 GBP in respect of each claim, and
(b) Public Liability Insurance covering the death of or bodily injury to a person (not an employee of the bidder) or loss of or damage to property resulting from an action or failure to take action by the bidder to the level of 5,000,000 GBP in respect of each claim, and
(c) Product Liability Insurance covering the death of or bodily injury to a person (not an employee of the bidder) or loss of or damage to property resulting from an action or failure to take action by the bidder to the level of 5,000,000 GBP in respect of each claim, and
(d) Vehicle Insurance (provider motor vehicles). Provider responsible for ensuring that motor insurance of staff or volunteers who use their own vehicles have business use insurance covered. If carrying service users includes, business use and personal accident cover for passengers.
SPD 4B.6 Other Economic or Financial Requirements
To provide Dundee City Council with the confidence that the Provider can deliver the requirements of the contract, the following financial indicators will be used based on your last 2 years audited or unaudited (if the company has no legal audit requirement) accounts:
Tenderers will be required to provide/state the value(s) for the following financial ratio(s):
- Net profit for both financial years; if there has been a loss in any one year the tenderer must provide an explanation of the specific circumstances leading to the loss.
- Positive shareholders funds/positive partners’ capital accounts/positive owners equity (whichever is applicable to the type of business) in both of the financial years.
- Unqualified audit report (if an audit is required).
Tenderers will also be required to provide management accounts (balance sheet and profit and loss) for the trading period to date. Explanation to be provided if the above financial criteria is not met.
The Main Provider is responsible for ensuring the suitability of sub-contractors, including financial standing, for the proposed services.
Where a Tenderer does not meet these requirements further details should be provided to confirm why, and DCC may undertake additional financial checks and a qualitative judgement shall be made as to the financial capacity of the Tenderer.
three.1.3) Technical and professional ability
List and brief description of selection criteria
SPD 4C.1.2 – Previous Experience
SPD 4C.2 – Technicians or Technical Bodies
SPD 4C.4 – Supply Chain Management
SPD 4C.5 – Checks by Competent Official Body
Minimum level(s) of standards possibly required
SPD 4C.1.2 – Previous Experience
Bidders are required to provide three (3) relevant examples of Scaffolding Services carried out within the past three (3) years that demonstrate that they have the relevant experience to deliver services similar in scope, scale and duration to that described in this ITT.
Examples should be provided by completing the “SPD Part 4C examples_(Insert Tenderer Name” template.
Examples should include:
- Name of project with brief description and duration, including value, start and end dates (month/ year) it was carried out,
- Name of Client,
- Name of contact within the Client’s organisation and their contact details, who may be contacted for further information, and
- Brief description of whether, or not, the project was completed on time and within budget.
Tenderers are reminded that in order to ensure that newer or start-up companies have a chance to demonstrate any experience relevant to the current requirement, examples may be provided from:
- Within their organisation (Tenderers may rely on the experience of personnel that they intend to use to carry out the current requirement, even if that experience was gained whilst working for a different organisation);
- Other consortium members (where a consortium bid is being proposed); or
- Named subcontractors upon whose capacity and capability the Tenderer is relying in order to meet the selection criteria (where subcontractors are being used and their identity is known at the selection stage).
SPD 4C.2 – Technicians or Technical Bodies
Bidders must operate under auditable processes and must have a recorded training scheme in place, although not essential it would be desirable to be full members of the NASC.
Bidders must be able to demonstrate that they have competent personnel to undertake all areas of the Purchasers requirements, such as:
- Scaffolding Supervision
- Trained Operatives
- Scaffold Designers
And have successfully completed the relevant CISRS system product training and hold the relevant Scaffolder card.
SPD 4C.4 – Supply Chain Management
Confirmation to pay all subcontractors with a max 30-day payment terms will be evaluated prior to award. If a bidder is unable to confirm acceptance of the award statement, they may not be awarded the contract. Tenderers who fail to confirm acceptance of the award statement in relation to payment of subcontractors may not be awarded the contract.
SPD 4C.5 – Checks by Competent Official Body
Design, Supply and Construction of Scaffolding:
Regular statutory inspections of the scaffolding shall take place at least every 7 days or after any event likely to have affected the scaffold’s stability and recorded in the scaffold register. The tag type system insert will also be updated to record the inspection.
Note: Any tag system is a supplementary check only, the Purchaser will not accept the tag system as a replacement for the statutory inspection and report as required within the Work at Height Regulations 2005.
NB. The responsibility for the 7 day inspection will be defined within the specific contract requirements.
All initial and weekly scaffold inspections must be undertaken by a competent person who has attended a nationally recognised scaffold inspection training course. (e.g. CISRS Scaffold Inspection Training Scheme (SITS) Basic or Advanced), alternatively a CISRS Scaffolder or Advanced card holder is competent to inspect structures up to the grade of their card i.e. CISRS Scaffolder Basic Structures, and Advanced Scaffolder all structures.
Should the Contractor not have in his employ a qualified inspector, he may instruct the scaffolding contractor to carry out this duty on his behalf. This should be by separate instruction to the main contract.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-015445
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
5 December 2022
Local time
12:00pm
Changed to:
Date
7 December 2022
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
5 December 2022
Local time
12:00pm
Place
Online via the PCS-T Portal.
Information about authorised persons and opening procedure
Senior Procurement Specialist
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: The Framework Contract will be for a period of up to four years from its commencement date. The initial period of the Framework Contract will run for two years from the commencement date with an option to extend for up to a further 2 x 12 month period subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of the Council.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 22225. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Contractor’s for this contract will be required to deliver Community Benefit activity on the value of contracts awarded through this Framework. The number of events required will be determined following award to the Framework, and these will become contractual requirements for a contractor when the specified values have been reached.
Community benefit activity should benefit the economy or people of Dundee and be linked to the contractor’s area of expertise and be additional to the scope of the commission, which is being tendered for, and / or which the contractor sees is necessary to complete the submission. Also note that there should be no cost to the Purchaser in the delivery of Community Benefit activity.
(SC Ref:704767)
six.4) Procedures for review
six.4.1) Review body
Dundee Sheriff Court and Justice of the Peace Court
Sheriff Court, 6 West Bell Street
Dundee
DD1 9AD
Country
United Kingdom