Section one: Contracting authority
one.1) Name and addresses
Sanctuary Housing Association
Sanctuary House, Chamber Court, Castle Street
Worcester
WR1 3ZQ
Contact
Ms Zoe Sibley
Country
United Kingdom
Region code
UK - United Kingdom
National registration number
19059R
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Emergency and Out of Hours Work for Fire Safety Equipment
Reference number
DN635177
two.1.2) Main CPV code
- 50413200 - Repair and maintenance services of firefighting equipment
two.1.3) Type of contract
Services
two.1.4) Short description
Emergency and out of hours work for Fire Safety Equipment
two.1.5) Estimated total value
Value excluding VAT: £4,168,464
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 4
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Contractors will be able to tender for all lots, but will only have the opportunity to be awarded a maximum of 4 lots in total, (within the 4 available lots, contractors can only win a maximum of 2 ‘Band A lots’).
For the purpose of contract award the following lots are classed as Band A lots:
• Lot One: Emergency and out of hours work for Fire Safety Equipment – East and Rochford Region
• Lot Two: Emergency and out of hours work for Fire Safety Equipment – North London Region
• Lot Three: Emergency and out of hours work for Fire Safety Equipment – South and West London Region
• Lot Five: Emergency and out of hours work for Fire Safety Equipment – Midlands Region
(Note: if circumstances demand e.g., if there is not a sufficient number of compliant tenders in a lot, contractors may be awarded additional lots (more than 4) – Sanctuary reserves the right to award additional lots to a contractor (more than 4).
two.2) Description
two.2.1) Title
Lot No
01
two.2.2) Additional CPV code(s)
- 50413200 - Repair and maintenance services of firefighting equipment
two.2.3) Place of performance
NUTS codes
- UKH - East of England
- UKJ - South East (England)
two.2.4) Description of the procurement
Lot One: Emergency and out of hours work for Fire Safety Equipment – East and Rochford Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £836,604
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The Contract will be run for a period of five (5) years, with the option to extend the contract by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
02
two.2.2) Additional CPV code(s)
- 50413200 - Repair and maintenance services of firefighting equipment
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Lot Two: Emergency and out of hours work for Fire Safety Equipment – North London Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £285,504
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The Contract will be run for a period of five (5) years, with the option to extend the contract by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
03
two.2.2) Additional CPV code(s)
- 50413200 - Repair and maintenance services of firefighting equipment
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Lot Three: Emergency and out of hours work for Fire Safety Equipment – South and West London Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £293,826
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The Contract will be run for a period of five (5) years, with the option to extend the contract by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
04
two.2.2) Additional CPV code(s)
- 50413200 - Repair and maintenance services of firefighting equipment
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
Lot Four: Emergency and out of hours work for Fire Safety Equipment – South East Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £318,072
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The Contract will be run for a period of five (5) years, with the option to extend the contract by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
05
two.2.2) Additional CPV code(s)
- 50413200 - Repair and maintenance services of firefighting equipment
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
- UKG - West Midlands (England)
two.2.4) Description of the procurement
Lot Five: Emergency and out of hours work for Fire Safety Equipment – Midlands Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £519,834
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The Contract will be run for a period of five (5) years, with the option to extend the contract by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
06
two.2.2) Additional CPV code(s)
- 50413200 - Repair and maintenance services of firefighting equipment
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
two.2.4) Description of the procurement
Lot Six: Emergency and out of hours work for Fire Safety Equipment – North Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £563,508
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The Contract will be run for a period of five (5) years, with the option to extend the contract by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
07
two.2.2) Additional CPV code(s)
- 50413200 - Repair and maintenance services of firefighting equipment
two.2.3) Place of performance
NUTS codes
- UKD - North West (England)
two.2.4) Description of the procurement
Lot Seven: Emergency and out of hours work for Fire Safety Equipment – Northwest Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £354,990
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The Contract will be run for a period of five (5) years, with the option to extend the contract by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
08
two.2.2) Additional CPV code(s)
- 50413200 - Repair and maintenance services of firefighting equipment
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
two.2.4) Description of the procurement
Lot Eight: Emergency and out of hours work for Fire Safety Equipment – Bristol, Cornwall, and South Devon Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £437,652
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The Contract will be run for a period of five (5) years, with the option to extend the contract by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
09
two.2.2) Additional CPV code(s)
- 50413200 - Repair and maintenance services of firefighting equipment
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
Lot Nine: Emergency and out of hours work for Fire Safety Equipment – M3 and M4 Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £278,748
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The Contract will be run for a period of five (5) years, with the option to extend the contract by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
10
two.2.2) Additional CPV code(s)
- 50413200 - Repair and maintenance services of firefighting equipment
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
Lot Ten: Emergency and out of hours work for Fire Safety Equipment – Glasgow Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £221,472
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The Contract will be run for a period of five (5) years, with the option to extend the contract by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
11
two.2.2) Additional CPV code(s)
- 50413200 - Repair and maintenance services of firefighting equipment
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
Lot Eleven: Emergency and out of hours work for Fire Safety Equipment – Dundee Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £28,758
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The Contract will be run for a period of five (5) years, with the option to extend the contract by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
12
two.2.2) Additional CPV code(s)
- 50413200 - Repair and maintenance services of firefighting equipment
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
Lot Twelve: Emergency and out of hours work for Fire Safety Equipment – Aberdeen Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £29,496
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The Contract will be run for a period of five (5) years, with the option to extend the contract by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 December 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
7 December 2022
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: The Contract(s) will be run for a period of five (5) years, with the option to extend the contract(s) by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.
six.3) Additional information
Contract value is estimated.
All documents and tender questions that need to be completed are available on
Contractors will be able to tender for all lots, but will only have the opportunity to be awarded a maximum of 4 lots in total, (within the 4 available lots, contractors can only win a maximum of 2 ‘Band A lots’).
(Note: if circumstances demand e.g., if there is not a sufficient number of compliant tenders in a lot, contractors may be awarded additional lots (more than 4) – Sanctuary reserves the right to award additional lots to a contractor (more than 4).
The Contract(s) will be run for a period of five (5) years, with the option to extend the contract(s) by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.
six.4) Procedures for review
six.4.1) Review body
Sanctuary Group
Worcester
Country
United Kingdom