Section one: Contracting authority
one.1) Name and addresses
Essex County Council
County Hall, Market Road
Chelmsford
CM1 1QH
Contact
Mrs Georgia Agius
Telephone
+44 33300321901
Country
United Kingdom
Region code
UKH3 - Essex
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CO0199 IT Disposal
Reference number
DN744622
two.1.2) Main CPV code
- 72500000 - Computer-related services
two.1.3) Type of contract
Services
two.1.4) Short description
Essex County Council is retendering its current contract for the secure storage and disposal of data bearing items owned by Essex County Council.
two.1.5) Estimated total value
Value excluding VAT: £150,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 63120000 - Storage and warehousing services
- 72800000 - Computer audit and testing services
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
two.2.4) Description of the procurement
Essex County Council are seeking a supplier to provide secure NCSC (National Cyber Security Centre) and ADISA (Asset Disposal Information Security Alliance) approved/aligned redundant IT data destruction, resale and recycling services for all types of end of life IT equipment. It will also include the provision of secure storage for new or to be reused IT equipment.
The contract is to commence from December 2024 for an initial period of 4 years. This contract will have the ability to be extended for a further 24 months making potential expiry November 2030.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Social Value / Weighting: 5
Quality criterion - Name: Climate / Weighting: 5
Cost criterion - Name: Price / Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £150,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 December 2024
This contract is subject to renewal
Yes
Description of renewals
This contract is to be awarded for an initial four (4) year term with the ability to extend for a further 24 months, awarded in 12 month increments.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 October 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 72 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
30 October 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Estimated timing for further notices to be published: Year 4 and 5 depending on utilisation of extension options.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The estimated value at II.1.5 is not guaranteed. As set out in the tender documentation, no level of expenditure is guaranteed and it is anticipated that the residual value of resold items will cover the charges generated, making this contract cost neutral.
ECC reserves the right to cancel the procurement exercise and/or not to award all or part of a contract. ECC will not be responsible for any costs incurred by potential suppliers (or any other person participating in the process)in relation to this procurement exercise including if the procurement exercise is cancelled. Each bidder shall be responsible for its own costs and expenses incurred in participating in this process.
six.4) Procedures for review
six.4.1) Review body
High Court, Royal Courts of Justice The Strand London WC2A 2LL
London
Country
United Kingdom