Section one: Contracting authority
one.1) Name and addresses
Coventry University
Priory Street
COVENTRY
CV15FB
Contact
Miss Rani
Telephone
+44 2477658021
Country
United Kingdom
Region code
UKG33 - Coventry
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Library Services subscriptions
Reference number
FRAM-1385-24-TH
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Clarivate Content and SaaS bundle including:
bX : Subscription
Primo : Subscription
Alma : Subscription
Leganto
RapidILL
Academic Complete: UKI Edition
ProQuest Central
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,027,361
two.2) Description
two.2.2) Additional CPV code(s)
- 79980000 - Subscription services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
Clarivate Content and SaaS bundle including:
bX : Subscription
Primo : Subscription
Alma : Subscription
Leganto
RapidILL
Academic Complete: UKI Edition
ProQuest Central
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- protection of exclusive rights, including intellectual property rights
Explanation:
Published a VEAT on 2nd August 2024 outlining the full justification, which is below:
The University intends to award a contract for three years, with an option of plus one, for a package comprising its' current library management system (LMS) plus the addition of research databases, to Clarivate, a specialist in content, research and analytics, and library software for the library sector. The University has determined that transitioning to an alternative LMS at this time with different technical and operational characteristics would significantly impact on resources, process changes, and cause disproportionate disruption to its students and staff. The current library management system, Alma, is already integrated within the University, and adoption of a different system (with different technical architecture) would mean considerable additional development effort and costs. The additional upgrade solutions included in the Clarivate package - Leganto and RapidILL - integrate with the University's existing LMS and will reduce systems creep, improve efficiencies, and allow for cost savings. Alma, and the associated solutions, is owned, supplied, and supported exclusively by Ex Libris, part of Clarivate. Academic Complete and ProQuest Central are databases exclusive to ProQuest, part of Clarivate, and bundling as part of a wider package will afford The University improved terms. The risks associated with the proposition are financial, technical (including information security) and reputational. The University therefore intends to issue a contract to Clarivate for the move to the package solution for the reasons stated above.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-024400
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 September 2024
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Ex Libris (UK) Limited
8th Floor 70 St. Mary Axe
London
EC3A 8BE
Country
United Kingdom
NUTS code
- UKI - London
Companies House
03438440
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,027,361
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Coventry
Priory Street
Coventry
CV15FB
Country
United Kingdom