Section one: Contracting authority/entity
one.1) Name and addresses
Coventry University
Priory Street
COVENTRY
CV15FB
Country
United Kingdom
Region code
UKG33 - Coventry
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Library Services subscriptions
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
- Transitioning to an alternative LMS at this time, with different technical and operational characteristics, would significantly impact on resources, process changes, and cause disproportionate disruption to students and staff.
- Coventry's current fiscal and HR challenges are especially pertinent to this consideration
- The streamlining of multiple products will enhance systems integrations, reduce systems creep, and reduce internal development requirements
- The bundling of multiple products will improve the efficiency of internal processes, reducing bureaucratic costs
- The bundled package is exclusively available from Clarivate, the publisher / owner of the various solutions
- Associated risks are financial, technical (including information security) and reputational.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,027,361.83
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG3 - West Midlands
two.2.4) Description of the procurement
The University intends to award a contract for three years, with an option of plus one, for a package comprising its' current library management system (LMS) plus the addition of research databases, to Clarivate, a specialist in content, research and analytics, and library software for the library sector. The University has determined that transitioning to an alternative LMS at this time with different technical and operational characteristics would significantly impact on resources, process changes, and cause disproportionate disruption to its students and staff. The current library management system, Alma, is already integrated within the University, and adoption of a different system (with different technical architecture) would mean considerable additional development effort and costs. The additional upgrade solutions included in the Clarivate package - Leganto and RapidILL - integrate with the University's existing LMS and will reduce systems creep, improve efficiencies, and allow for cost savings. Alma, and the associated solutions, is owned, supplied, and supported exclusively by Ex Libris, part of Clarivate. Academic Complete and ProQuest Central are databases exclusive to ProQuest, part of Clarivate, and bundling as part of a wider package will afford The University improved terms. The risks associated with the proposition are financial, technical (including information security) and reputational. The University therefore intends to issue a contract to Clarivate for the move to the package solution for the reasons stated above.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- protection of exclusive rights, including intellectual property rights
Explanation:
- Transitioning to an alternative LMS at this time, with different technical and operational characteristics, would significantly impact on resources, process changes, and cause disproportionate disruption to students and staff.
- Coventry's current fiscal and HR challenges are especially pertinent to this consideration
- The streamlining of multiple products will enhance systems integrations, reduce systems creep, and reduce internal development requirements
- The bundling of multiple products will improve the efficiency of internal processes, reducing bureaucratic costs
- The bundled package is exclusively available from Clarivate, the publisher / owner of the various solutions
- Associated risks are financial, technical (including information security) and reputational.
The University intends to award a contract for three years, with an option of plus one, for a package comprising its' current library management system (LMS) plus the addition of research databases, to Clarivate, a specialist in content, research and analytics, and library software for the library sector. The University has determined that transitioning to an alternative LMS at this time with different technical and operational characteristics would significantly impact on resources, process changes, and cause disproportionate disruption to its students and staff. The current library management system, Alma, is already integrated within the University, and adoption of a different system (with different technical architecture) would mean considerable additional development effort and costs. The additional upgrade solutions included in the Clarivate package - Leganto and RapidILL - integrate with the University's existing LMS and will reduce systems creep, improve efficiencies, and allow for cost savings. Alma, and the associated solutions, is owned, supplied, and supported exclusively by Ex Libris, part of Clarivate. Academic Complete and ProQuest Central are databases exclusive to ProQuest, part of Clarivate, and bundling as part of a wider package will afford The University improved terms. The risks associated with the proposition are financial, technical (including information security) and reputational. The University therefore intends to issue a contract to Clarivate for the move to the package solution for the reasons stated above.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
1 August 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Clarivate Analytics (UK) Ltd
70 St. Mary Axe
London
EC3A 8BE
Country
United Kingdom
NUTS code
- UKI - London
Companies House
03940169
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £1,027,361.83
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Coventry University
Coventry
CV1 5FB
Country
United Kingdom