Scope
Reference
prj_194
Description
The City of London Corporation (the City) invites Tenders for provision of a communications service provider to support multiple capital works projects on the Golden Lane Estate. The contract will ensure effective, timely, and sensitive communication and community engagement across a range of refurbishment projects. The Golden Lane Estate is a historically significant post-war housing estate - its buildings are Grade II and II* listed (with Crescent House being Grade II*). The estate comprises a diverse residential community (approximately 50% social housing tenants and 50% leaseholders), alongside some local businesses and community facilities. Given the estate's heritage status and past project challenges, stakeholder engagement is particularly sensitive. Please refer to the specification for the full scope.
The estimated contract value given at sections 31 and 32 is for the full duration of the contract including the maximum possible extensions. The estimated annual contract value is therefore £60,000.00.
Total value (estimated)
- £600,000 excluding VAT
- £720,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 31 August 2030
- Possible extension to 31 August 2035
- 10 years
Description of possible extension:
The duration of the contract is five (5) years, subject to the right of the City (at its sole discretion) to exercise its right to extend the contract by up to five (5) years. The maximum length of the contract is therefore ten (10) years.
Main procurement category
Services
CPV classifications
- 79416000 - Public relations services
Contract locations
- UKI - London
Justification for not using lots
The purpose of this procurement is to avoid fragmentation as seen in the past and establish a consolidated contract for consistency for the City, our residents, and stakeholders.
Participation
Legal and financial capacity conditions of participation
Please refer to the procurement documentation.
Technical ability conditions of participation
Please refer to the procurement documentation.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
30 June 2025, 12:00pm
Tender submission deadline
7 July 2025, 12:00pm
Submission address and any special instructions
This tendering exercise is being undertaken using the electronic tendering system 'City of London Corporation Sourcing & Contracts Portal' (https://cityoflondon.ukp.app.jaggaer.com/). Suppliers will need to register an interest on the system in order to participate and registration is free.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
11 August 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical | Suppliers will be required to submit responses to a number of sub-weighted questions relating to: - Approach - Effective, Inclusive & Timely Communication - Team - Experience |
Quality | 50% |
| Commercial | Suppliers commercial responses will assessed against schedule of rates. The commercial assessment methodology is set out in the tender documents. |
Price | 35% |
| Responsible Procurement | Suppliers will be required to submit responses to set out how they will deliver against a chosen option from the City of London Corporation Social Value menu. The Social Value menu is provided with... |
Quality | 15% |
Other information
Payment terms
Please refer to the procurement documentation.
Description of risks to contract performance
The contract may require modification in the event of project overrun to ensure continuation of service and technical expertise is retained from the communications service provider (for example to provide additional goods, services or works).
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
The Mayor and Commonalty and Citizens of the City of London
- Public Procurement Organisation Number: PYQD-1693-MYXR
PO Box 270
City of London
EC2P 2EJ
United Kingdom
Contact name: Arta Nuhija
Telephone: 020 7606 3030
Email: Arta.Nuhija@cityoflondon.gov.uk
Website: https://www.cityoflondon.gov.uk
Region: UKI43 - Haringey and Islington
Organisation type: Public authority - sub-central government