Section one: Contracting authority
one.1) Name and addresses
Wiltshire Council
County Hall
Trowbridge
BA14 8JN
Contact
Mrs Julia Simpkins
julia.simpkins@wiltshire.gov.uk
Telephone
+44 1225718441
Country
United Kingdom
Region code
UKK15 - Wiltshire CC
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.supplyingthesouthwest.org.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.supplyingthesouthwest.org.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CS1731 Short break, Clubs and Activities Scheme
Reference number
DN695831
two.1.2) Main CPV code
- 55243000 - Children's holiday-camp services
two.1.3) Type of contract
Services
two.1.4) Short description
Purpose:
The overarching purpose of the service is to provide Children and Young People (CYP) with Special Educational Needs and/or Disabilities (SEND) with opportunities to take part in social and educational and leisure activities outside their home.
These opportunities will be independent of the parents and carers of the CYP with SEND which will also provide them with a break.
The activities on offer will be led by service users with the provider encouraging ambition and encouraging positive risk taking.
They will be culturally appropriate and meet the racial, cultural, linguistic, gender, sexual orientation and religious needs of the CYP.
They will provide opportunities for new experiences, promote friendships and supportive relationships.
The activities will promote inclusion and promote skills to enable CYP with SEND to participate more fully in the community.
Part A: Bookable Short Activity Provision
Part B: Positive Activities for Children aged 13+
Part C: Positive Activities for children 8+ years to 13 years with an Autistic Spectrum Condition
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 85311300 - Welfare services for children and young people
- 85312120 - Daycare services for disabled children and young people
two.2.3) Place of performance
NUTS codes
- UKK15 - Wiltshire CC
two.2.4) Description of the procurement
The Service is divided into 3 parts, A,B and C. These 3 parts of the service, form the Short Breaks Clubs and Activities Scheme for CYP and SEND.
Part A: Bookable Short break Activity Provision
The Service will deliver clubs and activities for Children and Young People (“CYP”) with SEND to attend without their parents and carers. These clubs will allow children to experience leisure opportunities and socialise with other CYP.
A minimum of 9630 hours of activity between April 2024 and March 2025.
The Service will deliver the Short Breaks Clubs and Activities Scheme at a minimum of 6 locations with a good geographical spread across Wiltshire County.
The maximum number of clubs and the frequency of clubs to be delivered is not specified but will be at least one day of activity held once monthly as a minimum. A full day will be defined as 6 hours of activity and half a day will be defined as 3 hours of activity, and shall provide a minimum of 17 sessions per year per location.
Part B: Positive Activities for Children Aged 13+
The service will deliver a programme of leisure time activities which support CYP with SEND to develop personally, socially and educationally. Activities will enable CYP to learn about themselves and others, build self-confidence, support positive decision and positive risk taking and connect with their communities.
The service will be available to CYP who are aged 13 years and over with SEND.
The service offers a minimum of 1 activity session per week per location of delivery of at least 2 hours in duration, and at a location accessible to as many families as possible.
A minimum of sessions will be delivered for 39 weeks of the the, during term time, and all sessions will be delivered in the evenings.
Part C: Positive Activities for Children aged 8+ years to 13 years with an Autistic Spectrum Condition.
The service will deliver a programme of leisure time activities which support CYP aged 8+ with an autistic spectrum condition to develop personally, socially and educationally. Activities will enable CYP to learn about themselves and others, build self-confidence, support positive decision and positive risk taking and connect with their communities.
The service will be available for CYP who are aged 8 years and under 19 years with an Autistic Spectrum Condition.
The service will deliver activity sessions in a minimum of 4 locations across Wiltshire (excluding Swindon).
The service offers a minimum of 1 activity session per week per location of delivery of at least 2 hours in duration, and at a location accessible to as many families as possible.
A minimum of sessions will be delivered for 39 weeks during term time, and all sessions will be delivered in the evenings.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
1 December 2023
Changed to:
Date
8 January 2024
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
6 November 2023
Local time
5:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Wiltshire Council
County Hall
Trowbridge
BA14 8JN
Country
United Kingdom