Section one: Contracting authority/entity
one.1) Name and addresses
National Library of Scotland
George IV Bridge
Edinburgh
EH1 1EW
Telephone
+44 1316233700
Fax
+44 1316233701
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11622
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Semi Permanent Exhibition - Design, Build & Digital Interpretation Services and Ongoing Support - COVID 19 - Modification
Reference number
2018.19.060
two.1.2) Main CPV code
- 92521100 - Museum-exhibition services
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 79950000 - Exhibition, fair and congress organisation services
- 79952000 - Event services
- 79952100 - Cultural event organisation services
- 92000000 - Recreational, cultural and sporting services
- 79415200 - Design consultancy services
- 32321200 - Audio-visual equipment
- 32321300 - Audio-visual materials
- 32322000 - Multimedia equipment
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
National Library of Scotland
George IV Bridge
Edinburgh
two.2.4) Description of the procurement at the time of conclusion of the contract:
The Library requires Exhibition Design, Build, Digital Interpretation plus ongoing Support Services contract. The technical solution proposed for the design, build and digital interpretation must be robust and built to last for a minimum of 5 years.
Exhibition Design & Build Services
Design and build of a semi-permanent exhibition in the newly converted Treasures Gallery within the operational parameters of the newly fitted out space and in collaboration with the Library Project Team.
Aims
The primary focus of the Treasures Gallery is:
To provide a showcase experience where visitors can view a selection of ‘must see’ items from the Library’s collections which collectively communicate the span of the collections (the earliest item dates from the 9th century, with new material added daily) and the significance of the collections to an understanding of Scotland’s history and culture
Within this the space should deliver:
1. a build of quality and elegance (within the budget parameters) on a par with the Library’s national status
2. an environment which allows for an integrated and seamless display of a wide variety of items of different sizes and formats: historic, modern, intimate, large scale, cased, framed, manuscript, print, audio visual and born-digital items
3. an atmosphere which aims to actively engage the visitor, through language and interpretation which is welcoming and inclusive
4. a feeling of shared ownership and continuity of collecting which reflects the Library’s status as a ‘memory institution’
5. a range of digital presentations to showcase moving image, sound and digital items held within the Library’s collections, and which encourage visitor engagement.
Digital Interpretation
To provide digital interpretation services i.e. interactives and audio visual displays including the physical infrastructure, hardware, software and content. Digital interpretation will be integrated throughout the new Treasures Gallery. Digital elements will provide multiple pathways for audiences to engage with the collections – both those which are on display in the Gallery and those which are not. When designing the digital interpretation it must be done in a way that allows easy access to the hardware provided for repairs.
Project Management Services
The appointed Designer will project manage the delivery of all the services in the design, build and digital interpretation of the Treasures Gallery redisplay. They will work collaboratively with the Library Project Team and in liaison with the internally appointed named Library Project Manager. They will be expected to attend monthly project management meetings with the Library Project Team as appropriate (approximately 7) and meet with the Library Project Manager out with the monthly project management meetings as required. The delivery of the project will be managed in accordance with Key Dates; any significant changes to the programme will be in agreement with Library Project Manager. The appointed Designer will hold responsibility for managing the contracts of all their directly appointed sub-contractors and ensuring the project is adequately resourced at all stages of delivery.
On-Going Support Services
The ongoing support and refresh contract will run for a minimum of 2 years with an option to extend for a further 3 x 12 month period. The support contract will commence the day following the actual snagging sign off date. The Library requires a reactive support service for the hardware and software provided for the digital interpretation. In addition small scale refreshes of the Treasures Gallery will be required with the rotation of collections material on display as appropriate and/or on an annual basis.
The Contract will not be divided into lots as it would make the execution of the contract overly complicated.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
67
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2019/S 216-530616
Section five. Award of contract/concession
Contract No
2018.19.060
Title
Semi Permanent Exhibition - Design, Build & Digital Interpretation Services and Ongoing Support - COVID 19 - Modification
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
30 October 2019
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Studio MB
20 Hill Street
Edinburgh
EH23JZ
Country
United Kingdom
NUTS code
- UKM75 - Edinburgh, City of
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £196,687
Section six. Complementary information
six.3) Additional information
Contract modification , delay to completion of on site build due to COVID 19 restrictions in 2020
(SC Ref:677093)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court - Sheriff Clerks Office
Sheriff court House , 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 92521100 - Museum-exhibition services
seven.1.3) Place of performance
NUTS code
- UKM75 - Edinburgh, City of
Main site or place of performance
National Library of Scotland
George IV Bridge
Edinburgh
seven.1.4) Description of the procurement:
There has been one earlier change to this contract in September 2020.
Contract key dates adjusted for completion of design & build and opening of exhibition now March 2022 and overall completion of the contract including any extension periods now March 2027.
Inclusion of additional new work required to complete the gallery space.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
90
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£224,622
seven.1.7) Name and address of the contractor/concessionaire
Studio MB
20 Hill Street
Edinburgh
EH23JZ
Country
United Kingdom
NUTS code
- UKM75 - Edinburgh, City of
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
There has been one earlier change to this contract in September 2020.
Contract key dates adjusted for completion of design & build and opening of exhibition now March 2022 and overall completion of the contract including any extension periods now March 2027.
Inclusion of additional new work required to complete the gallery space.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The contract for Exhibition Design , Build , Digital Interpretation plus ongoing support of a semi permanent exhibition is to be extended by a further 18 months in accordance with Regulation 72(1)(c)(i) of the Public Contracts (Scotland) Regulations 2015.
Prices have been adjusted to take account of the additional design and build services required to complete the project following a 12 month period where contractor staff were not allowed access to site due to COVID 19 restrictions. Contract delivery key dates have been adjusted by 18 months and assumes snagging and minor additional services will be completed between December 2021 and March 2022 and successful handover by 5 March 2022 , when the support contract commences.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £215,772
Total contract value after the modifications
Value excluding VAT: £224,622