Section one: Contracting authority
one.1) Name and addresses
University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
Contact
Sharron Gardiner
Telephone
+44 1316502759
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Historic 1911 Scotland’s Census Handwritten Records And Data Enhancement
Reference number
EC1011
two.1.2) Main CPV code
- 72300000 - Data services
two.1.3) Type of contract
Services
two.1.4) Short description
The University of Edinburgh (UoE) Longitudinal Study Centre – Scotland (LSCS), has received funding from the UK Economic and Social Research Council (ESRC) to create a multidisciplinary research database from Scottish historical vital events records. This project is being delivered in collaboration with the Queen’s University of Belfast (QUB), Centre for Data Digitisation and Analysis (CDDA). CDDA will provide project management with end-to-end support. The National Records of Scotland (NRS) are the record keeper and official source of demographic statistics.
UoE, in collaboration with CDDA will create and manage the UK secure infrastructure platform and will require full access (i.e., Administrator and user) to the successful supplier's Data Capture/Database Management Tool to ensure Quality Assurance and sign-off.
The 1911 Census was conducted under the Census Act (1910) which makes it a function of the Registrar General for Scotland, a role now undertaken by the Chief Executive of NRS.
University of Edinburgh wish to procure the transcription (digitisation) services to capture full details of each individual included on each image (Census return) , transcription of the hand-written information from the digital images into a digital dataset. This will involve the successful supplier providing a project-specific Data Capture/Database Management Tool, which will need to be able to be housed on the supplied secure ICT Platform, within the UK. The designed database, raw images and exiting NRS indexes must be retained within this secure intranet infrastructure system. Transcription workflow will not be permitted to leave the supplied secure environment housed within the UK.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 72300000 - Data services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Supplier site. NUTS code is used for contracted address.
two.2.4) Description of the procurement
This is a Route 3 Open Regulated Procurement Project.
two.2.5) Award criteria
Quality criterion - Name: QUALITY / Weighting: 70
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
If required a short month to month range of extensions can be allowed, although this will be only to carry out exit management and will have no impact on price.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 October 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
25 October 2024
Local time
12:00pm
Place
Edinburgh
Information about authorised persons and opening procedure
Sharron Gardiner - Procurement Manager
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 26935. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:779131)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court Sheriff Court House
27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Edinburgh Sheriff Court and Justice of the Peace Court Sheriff Court House
27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Edinburgh Sheriff Court and Justice of the Peace Court Sheriff Court House
27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom