Section one: Contracting authority
one.1) Name and addresses
Caledonia Housing Association
Suite 4 Saltire House, 3 Whitefriars Crescent
Perth
PH2 0PA
Contact
Stuart Robertson
stuart.robertson@caledoniaha.co.uk
Telephone
+44 8006781228
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA17204
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework for the Provision of Legal Services
Reference number
2025-01-LS
two.1.2) Main CPV code
- 79100000 - Legal services
two.1.3) Type of contract
Services
two.1.4) Short description
Caledonia Housing Association Group, comprising Caledonia Housing Association and its subsidiary, Cordale Housing Association, is pleased to announce the successful award of its Framework Agreement for the Provision of Legal Services, following a competitive tender process.
The Framework Agreement will run for an initial period of three years, with the option to extend for a further one year, subject to the continued satisfactory performance of the appointed legal service providers.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,000,000
two.2) Description
two.2.1) Title
Finance, Governance and Employment Issues
Lot No
2
two.2.2) Additional CPV code(s)
- 79100000 - Legal services
- 79110000 - Legal advisory and representation services
- 79111000 - Legal advisory services
- 79112000 - Legal representation services
- 79130000 - Legal documentation and certification services
- 79140000 - Legal advisory and information services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Across Scotland
two.2.4) Description of the procurement
a. Compliance with employment policies and practices, with advice on related matters such as TUPE, dispute resolution, grievance and disciplinary issues, pensions, and settlement agreements.
b. Representation in Employment Tribunals and Employment Appeal Tribunals.
c. Governance and compliance issues, focusing on group structures, legislative and regulatory requirements, and constitutional matters.
d. Advice on information governance issues, including provision of Data Protection Officer services.
e. Advice on funding arrangements and financial agreements with lenders.
f. Standard Security legal work.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 50
Quality criterion - Name: Sustainability / Weighting: 20
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Housing & Estate Management Issues
Lot No
3
two.2.2) Additional CPV code(s)
- 79100000 - Legal services
- 79110000 - Legal advisory and representation services
- 79111000 - Legal advisory services
- 79112000 - Legal representation services
- 79130000 - Legal documentation and certification services
- 79140000 - Legal advisory and information services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Across Scotland
two.2.4) Description of the procurement
a. Compliance with Housing Management policies and practices, and guidance on issues such as tenancy and arrears management, and associated legal obligations.
b. Managing complaints, including those escalated to the Ombudsman or tribunal stage.
c. Court representation, including raising actions for tenancy breaches and defending actions raised against Caledonia or its employees.
d. Income recovery, including both current and former tenant arrears, recharges, and any other debt owed to the Association.
e. Legal actions related to anti-social behaviour, including ASBOs, interdicts, and possession recovery.
f. Guidance on housing-related legislation, including leases, management agreements, alternative tenures, and tenancy regimes.
g. Pursuing legal action against third parties raised by the Association.
h. Factoring services and fulfillment of associated obligations.
i. Legal advice on issuing notices and other relevant legal documents.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 50
Quality criterion - Name: Sustainability / Weighting: 20
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Conveyancing, Contractual & Procurement and General Legal Issues
Lot No
1
two.2.2) Additional CPV code(s)
- 79110000 - Legal advisory and representation services
- 79111000 - Legal advisory services
- 79112000 - Legal representation services
- 79130000 - Legal documentation and certification services
- 79140000 - Legal advisory and information services
- 79100000 - Legal services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Across Scotland
two.2.4) Description of the procurement
a. Procurement and contract-related issues, including those in the context of new build housing developments.
b. Conveyancing services and advice, including issues related to property sales through low-cost home ownership schemes.
c. Legal advice on agreements pertaining to acquisitions and disposals.
d. General legal guidance on services provided by Registered Social Landlords, excluding those covered by other specialist lots.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 50
Quality criterion - Name: Sustainability / Weighting: 20
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-001822
Section five. Award of contract
Lot No
1
Title
Conveyancing, Contractual & Procurement and General Legal Issues
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 May 2025
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Harper Macleod LLP
The Ca'd'oro, 45 Gordon Street
Glasgow
G1 3PE
Telephone
+44 1412279411
Country
United Kingdom
NUTS code
- UKM82 - Glasgow City
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £300,000
Section five. Award of contract
Lot No
2
Title
Finance, Governance and Employment Issues
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 May 2025
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Harper Macleod LLP
The Ca'd'oro, 45 Gordon Street
Glasgow
G1 3PE
Telephone
+44 1412279411
Country
United Kingdom
NUTS code
- UKM82 - Glasgow City
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £300,000
Section five. Award of contract
Lot No
3
Title
Housing & Estate Management Issues
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 May 2025
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
TC Young Solicitors
7 West George Street
Glasgow
G2 1BA
Telephone
+44 1412252553
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £300,000
Section six. Complementary information
six.3) Additional information
(SC Ref:799877)
six.4) Procedures for review
six.4.1) Review body
Perth Sheriff Court and Justice of the Peace Court
County Building, Tay Street
Perth
PH2 8NL
Country
United Kingdom