Scope
Reference
BT197
Description
The Royal Borough of Kensington and Chelsea (RBKC) has one contract that delivers a meals service to service users at Chamberlain House Day Centre.
Chamberlain House is an in-house Day Centre service for older residents and supports up to 15 residents per day, five days per week Monday to Friday. Daily attendance is around eight (8) - 12 residents.
Residents attend for a full day and most attend 3-5 days per week.
Meal's consumption over a week is:
- Eight (8) - 12 meals per day equating to 40 - 60 meals per week.
- Meals are two courses
The current contract is due to expire 30 September 2025. New contracts need to be in place from 1 October 2025.
RBKC is looking to procure a new service contract to replace this so the Council can meet its statutory duty in meeting assessed, eligible needs, achieve value for money and maintain current high-quality standards.
Commissioners wish to procure a single supplier to deliver nutritious, hot meals, which meet users' cultural and dietary requirements.
This planned procurement notice is to noifiy the Provider Market that a formal sourcing activity for the meals service will be conducted to inform the sorucing market.
Total value (estimated)
- £60,000 excluding VAT
- £72,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2027
- 2 years
Main procurement category
Services
CPV classifications
- 15894200 - Prepared meals
- 15894300 - Prepared dishes
- 55521100 - Meals-on-wheels services
- 55520000 - Catering services
- 55500000 - Canteen and catering services
- 85321000 - Administrative social services
- 98000000 - Other community, social and personal services
- 85300000 - Social work and related services
- 55300000 - Restaurant and food-serving services
- 85320000 - Social services
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
4 July 2025
Enquiry deadline
23 July 2025, 5:00pm
Tender submission deadline
25 July 2025, 5:00pm
Tenders may be submitted electronically
Yes
Procedure
Procedure type
Below threshold - open competition
Contracting authorities
Westminster City Council
- Public Procurement Organisation Number: PJVD-6261-BPPJ
64 Victoria Street
London
SW1E6QP
United Kingdom
Contact name: The Buying Team
Email: Buyingteam@westminster.gov.uk
Website: https://www.westminster.gov.uk/
Region: UKI32 - Westminster
Organisation type: Public authority - sub-central government
The Royal Borough of Kensington & Chelsea
- Public Procurement Organisation Number: PPRX-1592-MXGN
Town Hall, Hornton Street
London
W8 7NX
United Kingdom
Email: procurement@rbkc.gov.uk
Website: https://www.rbkc.gov.uk/
Region: UKI33 - Kensington & Chelsea and Hammersmith & Fulham
Organisation type: Public authority - sub-central government