Section one: Contracting authority
one.1) Name and addresses
West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
Contact
Gillian Bennett
gillian.bennett@westlothian.gov.uk
Fax
+44 1506281325
Country
United Kingdom
NUTS code
UKM78 - West Lothian
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Short Breaks - Respite at home and in a Community Setting Framework
Reference number
CC11527
two.1.2) Main CPV code
- 85300000 - Social work and related services
two.1.3) Type of contract
Services
two.1.4) Short description
WLHSCP are seeking to appoint a provider for the Short Breaks (Respite) at Home and in the Community Flexible Framework contract to support and sustain the caring relationship and in doing so meet the needs, expectations and outcomes sought for both the cared-for person and their carer. This is with a view to enabling the carer to have a break whilst at the same time enabling the person requiring care to remain at home avoiding or delaying the need for possible admission to an alternative care environment or the need for increased levels of intervention wherever possible.
West Lothian Council will make use of the provisions of the Light Touch Regime and intend to operate a Flexible Framework Agreement for Short Breaks (Respite) at home and in a Community Setting. The Framework is for 2 years with the possibility of extending for a period of up to a further 24 months. WLC will open the Flexible Framework annually at their discretion to allow new providers to join the Framework.
two.1.5) Estimated total value
Value excluding VAT: £860,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 85310000 - Social work services
- 85300000 - Social work and related services
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKM78 - West Lothian
Main site or place of performance
West Lothian
two.2.4) Description of the procurement
West Lothian Health and Social Care Partnership (WLHSCP) wish to appoint providers to The Short Breaks - Respite at Home and in the Community Framework. The purpose of this Framework is to support and sustain the caring relationship and in doing so meet the needs, expectations and outcomes sought for both the cared-for person and their carer. This is with a view to enabling the carer to have a break whilst at the same time enabling the person requiring care to remain at home avoiding or delaying the need for possible admission to an alternative care environment or the need for increased levels of intervention wherever possible.
West Lothian Council will make use of the provisions of the Light Touch Regime and intend to operate a Flexible Framework Agreement for 2 years with the possibility of extending for a period of up to a further 24 months.
WLC reserves the right to open the Framework annually, at their discretion and to add more suppliers as appropriate.
The framework will be for new business only and current business will remain with the incumbent providers. If an incumbent provider is successful their existing packages of care will be transferred to the terms and conditions of the new Framework Agreement.
If any existing provider is not appointed to the new framework the packages of care may continue as ‘spot purchases’ through a separate contractual arrangement until they end naturally to ensure service continuity for the service user.
The Framework will NOT be split into Lots and each successful bidder will be given equal opportunity to pick packages of care.
two.2.6) Estimated value
Value excluding VAT: £860,000
two.2.7) Duration of the contract or the framework agreement
Duration in months
48
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
This Framework is above the LTR threshold and will be advertised as an Open tender with the flexibility of LTR used to have a Flexible Framework, which may be opened annually at WLC discretion.
The provider of the service is required to be registered with the Care Inspectorate and to be fully compliant with the Health and Social Care Standards.
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Open procedure
four.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
four.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at: https://www.gov.scot/policies/public-sector-procurement/
four.1.11) Main features of the award procedure
This will be a Flexible Framework.
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 January 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
In accordance with Section 67 (5) of the PC(S) 2015 Regulations - form of a fixed price or cost on the basis of which economic operators will compete on quality criteria only whereby price is fixed at an hourly rate.
WLC may use Dun & Bradstreet for Financial information.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 2022. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
A non-evaluated Community Benefits clause will be added to the ITT.
(SC Ref:675744)
six.4) Procedures for review
six.4.1) Review body
Livingston Sheriff Court and Justice of the Peace Court
Livingston
Country
United Kingdom