Section one: Contracting authority
one.1) Name and addresses
The Corporate Officer of the House of Lords and the Corporate Officer of the House of Commons, acting jointly
Palace of Westminster
London
SW1A 0AA
Contact
David Martin
Telephone
+44 202191600
Country
United Kingdom
NUTS code
UK - United Kingdom
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
http://in-tendhost.co.uk/parliamentuk
Buyer's address
http://in-tendhost.co.uk/parliamentuk
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
http://in-tendhost.co.uk/parliamentuk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Principal Contractor: Events
Reference number
STC1173(A)
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
Parliament maintains a variety of contingency options which can be deployed in the event of a disruption to part or all of the Parliamentary Estate. These contingency options ensure the continuity of parliamentary business with a primary focus on maintaining critical, high-level business activities.
Various options exist which provide flexibility to respond to a range of scenarios. The plans identify venues where Parliament could be re-located to ensure that the business of Parliament can be carried out without interruption and with minimum disturbance to Members, Peers, their staff, staff of both Houses and visitors to the estate.
two.1.5) Estimated total value
Value excluding VAT: £800,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 63120000 - Storage and warehousing services
- 79930000 - Specialty design services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Main contact for the contract will be in London, however any activation of build could be anywhere in the UK.
two.2.4) Description of the procurement
Parliament maintains a variety of contingency options which can be deployed in the event of a disruption to part or all of the Parliamentary Estate. These contingency options ensure the continuity of parliamentary business with a primary focus on maintaining critical, high-level business activities.
Various options exist which provide flexibility to respond to a range of scenarios. The plans identify venues where Parliament could be re- located to ensure that the business of Parliament can be carried out without interruption and with minimum disturbance to Members, Peers, their staff, staff of both Houses and visitors to the estate.
As part of any future contract the successful bidder will be required to carry out the build in any venue as required across the UK. The Client will be responsible for the hire of the venue prior to an activation or planned rehearsal of the build.
As part of the future contract the successful bidder should be aware and acknowledge that the plans may not be activated for real during the life of this contact.
The Authority will require the successful bidder to undertake a number of activities within the delivery of the contract, but not limited to the following activities:
1) Validation of existing designs and associated build schedules
2) Storage and Logistics
3) Potential rehearsals of build with existing Parliamentary supply chain
4) Ongoing contract management
5) Set up and ongoing management of arrangements to allow real life activation of options at little or short notice.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Options for 1 + 1 year extension of the initial 3 year term.
two.2.14) Additional information
The initial ITT Documents are accessible via UK Parliament`s e-procurement portal: http://in- tendhost.co.uk/parliamentuk. Tender submissions must be uploaded to the e-procurement portal; electronic responses submitted via e-mail are not acceptable.
To access the initial documents (Non-Disclosure Agreement and other ITT documents) select the tender reference STC1173(A) in the 'current tenders' list, click on the 'view tender details' and express interest by clicking on the button provided. You will need to register your company details, thereafter you will be issued with a username and password. If you have previously registered with In-Tend, please follow the link shown which will redirect you to the home page where you can log on using your existing username and password to collect the initial tender documents (sensitive documents will be excluded at this point subject to below).
If you have registered and forgotten your username and password, click on the 'forgotten password' link on the In-Tend homepage. Please keep this username and password secure and do not pass it to any third parties. If you are experiencing problems, please contact the PCD Business Support team via email: pcd@parliament.uk for further assistance.
The initial ITT documents include a Non-Disclosure Agreement (NDA) and most of the ITT Documents, excluding some documents that will be released after compliance with the following:
The NDA should be completed, signed and returned un-amended as soon as possible via the "Correspondence" section of In-Tend to give access to the remaining ITT documents. With the NDA please supply a list of (maximum 3) email addresses that can be used to give your personnel access to view the remaining ITT documents via our External SharePoint site. Please note that the email addresses supplied for access should be individual's company email addresses and not generic team email addresses as our SharePoint system will not recognise these. Once the completed NDA and email addresses are satisfactorily received and the Authority has carried out a Dun & Bradstreet check to ensure that the organisation is a trading entity relating to the subject matter of the procurement, the additional documents will be released via access being granted to the External SharePoint site. These additional documents will be needed to complete your tender submission.
You are advised to allow sufficient time when responding to this ITT, and for the full uploading of documents, prior to the closing date of noon (UK time) on 28th November 2023. Late tenders will not be accepted. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application such as WinZip or WinRAR.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
See ITT Instruction document including the Suitability Questionnaire
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 November 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
28 November 2023
Local time
1:00pm
Place
In-Tend e-sourcing system
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom