Section one: Contracting authority
one.1) Name and addresses
University of Edinburgh
Procurement, Charles Stewart House, 9-16 Chambers Street,
Edinburgh
EH1 1HT
Contact
Courtney Rwid
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
http://www.ed.ac.uk/schools-departments/procurement/supplying
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
EC0893 Exhibition Design Services Framework
Reference number
EC0893
two.1.2) Main CPV code
- 79930000 - Specialty design services
two.1.3) Type of contract
Services
two.1.4) Short description
The Centre for Research Collections (CRC) delivers an annual programme of public exhibitions in the University of Edinburgh Main Library. The CRC will deliver between one and two temporary exhibitions per year and requires framework suppliers for design and build services.
two.1.5) Estimated total value
Value excluding VAT: £240,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79930000 - Specialty design services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
The Centre for Research Collections (CRC) delivers an annual programme of public exhibitions in the University of Edinburgh Main Library. The CRC will deliver between one and two temporary exhibitions per year and The University is tendering for a framework of suppliers for full-service exhibition services; design, build and graphic production.
These suppliers will assist the University’s Engagement Officer (Exhibitions), who coordinates the public exhibitions.
The University are looking to work with one, primary supplier for each exhibition, providing the following services:
- Design: creation and application of overall identity and design approach for museum/gallery exhibition projects, working to a brief provided by the University
- Graphic Production: production, supply and installation as required of large format graphics, including ‘3D’ services, working to specifications provided by exhibition designers
- Build: fabrication and installation of exhibition build elements, working to technical specifications provided by exhibition designers.
two.2.5) Award criteria
Quality criterion - Name: Technical Criteria as per ITT docs / Weighting: 75
Price - Weighting: 25
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
This framework can be renewed for up to a further 24 months (48 months in total).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Bidders are required to provide adequate assurance of financial strength to successfully complete their contractual obligations. Bidders should have an annual yearly turnover of at least 100,000 GBP for the last 3 years (although it may be lower for f/y 2020/21 because of the impacts of COVID).
Minimum level(s) of standards possibly required
As per the SPD, suppliers should be able provide or (confirm they will be able to obtain, before the commencement of the framework) certificates of relevant insurnaces below:
Public Liability insurance of Minimum GBP 1M
Employers Liability insurance of Minimum GBP 5M
Professional Indemnity insurance of Minimum GBP 1M
three.1.3) Technical and professional ability
List and brief description of selection criteria
The University’s museums have Museum Accreditation, the UK industry standard for museums and galleries. As such only suppliers with proven track records with designing exhibitions for heritage collections will be considered. Suppliers must be able to provide at least 3 relevant examples of design and build exhibition services in the last 3 years.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 February 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
16 February 2022
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 19865. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:676609)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom