Section one: Contracting authority
one.1) Name and addresses
Elmbridge Borough Council
Civic Centre
Esher
KT10 9SD
Telephone
+44 1372474474
Country
United Kingdom
NUTS code
UKJ2 - Surrey, East and West Sussex
Internet address(es)
Main address
Buyer's address
https://www.sesharedservices.org.uk/esourcing
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.sesharedservices.org.uk/esourcing
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.sesharedservices.org.uk/esourcing
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
EBC EC Grounds Maintenance Tender
Reference number
EBC - 033756
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Elmbridge Borough Council is approaching the market seeking grounds maintenance contract for their green spaces, across locations Borough wide. The contract is scheduled to commence 1 September 2022. This opportunity is being split into four distinct yet related lots. To be considered for each lot, suppliers are expected to visit sites prior to submitting a detailed response to ensure they satisfy themselves with details and submit an innovative, sustainable response that could ensure compliance and value for money. Bidders can bid for 1,2,3 or all 4 lots; • Lot 1 Grounds maintenance services for green spaces. • Lot 2 Grounds maintenance services for cemeteries and closed churchyards• Lot 3 Play Area Inspection and Maintenance• Lot 4 Grounds maintenance services for Highways Gardens
two.1.5) Estimated total value
Value excluding VAT: £6,792,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Ground Maintenance Services for Green Spaces
Lot No
1
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
Main site or place of performance
Elmbridge Borough
two.2.4) Description of the procurement
Grounds maintenance services for green spaces. Grounds maintenance services to include Grass and meadow maintenance, sports pitch maintenance, bin collection, leaf collection, seasonal flower displays and shrub and hedge maintenance for Elmbridge Green Spaces including Recreation Grounds, Open Spaces, Countryside sites, Amenity Grounds and small sites.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,057,200
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2022
End date
31 August 2027
This contract is subject to renewal
Yes
Description of renewals
1 + 1 year making a total of 2 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Any such information, if required, will be in the tender documents
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Ground Maintenance Services for cemeteries and closed church yards
Lot No
2
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
Main site or place of performance
Elmbridge Borough
two.2.4) Description of the procurement
Grounds maintenance services for cemeteries and closed churchyards Grounds maintenance services to include grass cutting, bin collection, leaf collection, seasonal flower displays and shrub and hedge maintenance for 17 cemeteries and closed churchyards.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,338,600
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2022
End date
31 August 2027
This contract is subject to renewal
Yes
Description of renewals
1+ 1 total of 2 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Any such information if required will be in the tender documents
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Play area inspection and maintenance
Lot No
3
two.2.2) Additional CPV code(s)
- 50870000 - Repair and maintenance services of playground equipment
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
Main site or place of performance
Elmbridge Borough
two.2.4) Description of the procurement
Play Area Inspection and Maintenance – Routine (daily weekday) and Operational inspection and maintenance of 37 play facilities to include Play Areas, Skate Parks and Green Gyms.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £630,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2022
End date
31 August 2027
This contract is subject to renewal
Yes
Description of renewals
1 + 1 which is a total of 2 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Any such information if required will be in the tender documents
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Ground Maintenance Services for Highways Gardens
Lot No
4
two.2.2) Additional CPV code(s)
- 45233229 - Verge maintenance work
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
Main site or place of performance
Elmbridge Borough
two.2.4) Description of the procurement
Grounds maintenance services for Highways Gardens – Grounds maintenance of Highway Gardens (not highway verges) to include litter, leaf clearance, seasonal flower displays and shrub and hedge maintenance. £82,000 per annum
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £688,800
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2022
End date
31 August 2027
This contract is subject to renewal
Yes
Description of renewals
1 + 1 year total of 2 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Any such information if required will be in the tender documents
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Any such requirements will be included in the tender documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
Any such requirements will be included in the tender documents
three.2.2) Contract performance conditions
Any such requirements will be included in the tender documents
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 February 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
7 February 2022
Local time
1:00pm
Place
Elbridge Borough
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Elmbridge Borough Coun cil
Civic Centre
Esher
KT10 9SD
Telephone
+44 1372474474
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
Elmbridge Borough Council
Civic Centre
Esher
KT10 9SD
Country
United Kingdom