Section one: Contracting authority
one.1) Name and addresses
London and Quadrant Housing Trust
29 – 35 West Ham Lane
Stratford
E15 4PH
Contact
Adrian Uden - Procurement
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Grounds Maintenance and Tree Maintenance
Reference number
L and Q 00001760
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
L and Q is seeking suitably experienced suppliers to fulfil its grounds and tree maintenance across its estates. The scope of the GM services will include, but is not necessarily restricted to the following:• Grass cutting removing excess arisings • Grass maintenance to include weed control, litter and leaf removal• Horticultural maintenance to borders and beds to include weed control, litter and leaf removal• Pruning and hedge cutting• Replanting• Hard surface maintenance to include cleaning, litter, algae, moss and weed removal• Maintain and report on hard surface condition and safety, carrying out minor repairs • Inspect all external surfaces, structures and features reporting on their condition • External litter removal and bin emptying • Graffiti removal• Cleaning of bin stores and paladins (where a Site is not serviced by a separate cleaning contract)• Minor tree care • Dilapidation repair work• Woodland management works to include coppicing/thinning
two.1.5) Estimated total value
Value excluding VAT: £17,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
GM - London South (Inner) and East (Inner)Trees -South and North West England
two.2.4) Description of the procurement
Services and Works to be provided under the Contracts include (but are not limited to):Grounds MaintenanceTree Maintenance
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 65%
Price - Weighting: 35%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
L and Q expect a minimum standard of qualification to be held by the organisation's operatives. Please confirm if staff are qualified to the following standards using the Regulated Qualifications Framework (RQF):1. Operatives; RQF Level 1 (amenity horticulture, arborist, pest control etc.) and or/other relevant vocational qualifications.2. Skilled staff including gardeners/arboriculturists and supervisors; RQF Level 2 (amenity horticulture, arboriculture, pest control) and/or other relevant vocational qualifications.3. Managers and above; RQF Levels 3 and 4 (amenity horticulture, arboriculture, pest control) and/or other relevant vocational qualificationsL and Q expects the successful contractor(s) to be members of the British Association of Landscape Industries (BALI) and to maintain that membership during the life of the contract. &Q expects the successful consultancy to be corporate members of the Arboricultural Association and to maintain that membership during the life of the contract. Please confirm if your organisation is a corporate member of the Arboricultural Association. For Lot 4 (North West THT ONLY) - please note that membership to the Arboricultural Association is not mandatory However, "Technician" membership would also be acceptable (Lot 4 only)
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 October 2024
Local time
5:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
2 January 2025
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 25 April 2025
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
L and Q
Cray House, 3 Maidstone Road, Sidcup, Kent, DA14 5HU
Sidcup
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
RICS
RICS
RICS
DA14 5HU
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
As per ITT
six.4.4) Service from which information about the review procedure may be obtained
L & Q
DA14 5HU
Sidcup, Kent
DA14 5HU
Country
United Kingdom