Section one: Contracting authority
one.1) Name and addresses
Royal Academy of Music
Marylebone Road
London
NW1 5HT
Contact
Aitor Cisneros
a.cisneros@ensemblepurchasing.ac.uk
Telephone
+44 7470159757
Country
United Kingdom
Region code
UK - United Kingdom
National registration number
310007
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/81165
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ITT for a Finance System for the Royal Academy of Music
Reference number
EP188
two.1.2) Main CPV code
- 48442000 - Financial systems software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Academy requires a finance system to manage which needs to meet a range of requirements to support the financial management and reporting needs of the Academy.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £236,500
two.2) Description
two.2.2) Additional CPV code(s)
- 48442000 - Financial systems software package
- 48812000 - Financial information systems
two.2.3) Place of performance
NUTS codes
- UKI3 - Inner London – West
- UKI - London
Main site or place of performance
Royal Academy of Music
two.2.4) Description of the procurement
The Academy requires a finance system to manage which needs to meet a range of requirements to support the financial management and reporting needs of the Academy. Some high level requirements for a finance system at Academy include:
• Financial management: The system should provide tools for managing the Academy's financial resources, including budgeting, accounts payable and receivable, general ledger, and financial reporting.
• Integration with other systems: The finance system should integrate with other systems used by the Academy, such as I-Trent payroll and HR system, and Quercus student record systems, to ensure data consistency and reduce data entry.
• Grant and contract management: The system should provide tools for managing grants and contracts, including tracking expenses and revenue, invoicing, and compliance reporting.
• Procurement management: The system should support procurement processes, including purchasing, vendor management, and contract management.
• Asset management: The system should allow the Academy to track and manage its physical assets, including equipment, vehicles, and buildings.
• Compliance: The system should support compliance with financial regulations and standards, such as GAAP (Generally Accepted Accounting Principles) and FASB (Financial Accounting Standards Board) guidelines.
• Reporting and analysis: The system should provide reporting and analysis capabilities to support decision-making and strategic planning. This includes dashboards, ad-hoc reporting, and data visualisation.
• Security and access control: The system should provide robust security and access controls to protect financial data and ensure appropriate access to information by authorised personnel.
• Scalability: The system should be scalable to accommodate the financial needs of a growing Academy, including expansion into new programs, research, and other initiatives
The successful supplier is expected to be awarded a contract for 10 years.
two.2.5) Award criteria
Quality criterion - Name: Experience / Weighting: 10
Quality criterion - Name: Project Management / Weighting: 5
Quality criterion - Name: Implementation Process / Weighting: 15
Quality criterion - Name: Technical Requirements / Weighting: 35
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-007467
Section five. Award of contract
Contract No
1
Title
ITT for a Finance System for the Royal Academy of Music
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 August 2023
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Embridge Consulting Limited
Kent Space, Springhead Road Springhead Business Park
Northfleet
DA11 8HJ
Enquiries@embridgeconsulting.com
Telephone
+44 1474555505
Country
United Kingdom
NUTS code
- UKJ4 - Kent
National registration number
214787591
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £151,185 / Highest offer: £423,201 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
London
Country
United Kingdom