Tender

008808 - Contract for Servicing, Repairs & Maintenance of Air Conditioning Units & Air Source Heat Pumps

  • Newcastle City Council

UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-030555

Procurement identifier (OCID): ocds-h6vhtk-05445b

Published 6 June 2025, 12:26pm

Scope

Description

It is Newcastle City Council's intention to put into place a new contract for the Servicing and Repairs & Maintenance of Air Conditioning Units and Air Source Heat Pumps. The contract period is for 24 months with options to extend for a further 2 x 12 months. This procurement includes all of the items detailed in the pricing schedule.

Similar items may be added as required by the Council under the terms and conditions of this contract.

We are looking for opportunities to deliver value for money and good quality, challenging traditional service delivery and finding ways to do things more cost effectively; we anticipate that tenderers will respond with this context in mind.

NCC's detailed requirements are defined in full in the documents found at - www.open-uk.org.

Total value (estimated)

  • £200,000 excluding VAT
  • £240,000 including VAT

Above the relevant threshold

Contract dates (estimated)

  • 13 October 2025 to 12 October 2027
  • Possible extension to 12 October 2029
  • 4 years

Description of possible extension:

2 x 12 month options to extend

Main procurement category

Services

CPV classifications

  • 39717200 - Air-conditioning appliances
  • 42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
  • 50730000 - Repair and maintenance services of cooler groups
  • 50800000 - Miscellaneous repair and maintenance services

Contract locations

  • UKC - North East (England)

Submission

Enquiry deadline

8 July 2025, 12:00pm

Tender submission deadline

11 July 2025, 12:00pm

Submission address and any special instructions

All documents can be accessed at www.open-uk.org

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

1 September 2025

Award criteria

This table contains award criteria for this lot
Name Type Weighting
Price Price 60%
Quality Quality 40%

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Contracting authority

Newcastle City Council

  • Public Procurement Organisation Number: PBHM-6848-TWYG

Civic Centre

Newcastle Upon Tyne

NE1 8QH

United Kingdom

Email: corporate.procurement.team@newcastle.gov.uk

Website: https://www.newcastle.gov.uk/

Region: UKC22 - Tyneside

Organisation type: Public authority - sub-central government