Section one: Contracting authority
one.1) Name and addresses
THE ASSOCIATION OF NORTH EAST COUNCILS LIMITED (NEPO)
Guildhall, Sandhill
Newcastle Upon Tyne
NE1 3AF
facilities.management@nepo.org
Telephone
+44 1916380040
Country
United Kingdom
NUTS code
UKC - North East (England)
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NEPO418 Library Books & Digital Content
Reference number
NEPO418
two.1.2) Main CPV code
- 22113000 - Library books
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Association of North East Councils Trading as the North East Procurement Organisation (NEPO) is seeking to establish a multi-supplier, multi-lot Framework Agreement for the provision of library books and digital content for use by contracting authorities throughout the United Kingdom.
The opportunity can be accessed via the NEPO eTendering system. Suppliers wishing to be considered for this Framework Agreement must register their expression of interest and submit a tender through the NEPO eTendering System. If not already registered, candidates should register on the NEPO eTendering system at https://procontract.due-north.com/register.
Tenders must be submitted using the link above. Tenders submitted via post or email methods will not be accepted. If you require time-critical assistance on submitting your Tender please contact the System Support Team on 0330 0050352. For non time-critical issues, such as passwords, general account queries and location of information etc, please contact Proactis Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com/) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactis.com this will automatically log a support ticket on the Proactis Supplier Support Helpdesk.
NEPO does not give any guarantee and/or warrant the actual value of orders (if any) which will be placed with the successful suppliers by any Contracting Authority using the Framework Agreement pursuant to this process and accepts no liability thereof.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
4
two.2) Description
two.2.1) Title
Lot 1 - Adult Fiction, Non-Fiction Books & Multimedia Materials
Lot No
1
two.2.2) Additional CPV code(s)
- 22113000 - Library books
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
NEPO are using an Open procedure for the procurement of this Framework Agreement for Library Books & Digital Content.
Lot 1 of the Framework Agreement will be awarded to a maximum of two suppliers able to provide a comprehensive selection of Adult Fiction, Non-Fiction and Reference Books along with Multimedia Materials (CDs, DVDs, Blu Rays).
Tenderers will be evaluated in accordance with the award criteria contained within the invitation to tender documents.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,685,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
This Framework Agreement will be a direct replacement for the current NEPO418 Library Books & eBooks Framework; it is anticipated that the succeeding framework agreement will be subject to future renewals.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Lot 2 - Children's Fiction, Non-Fiction Books & Multimedia Materials
Lot No
2
two.2.2) Additional CPV code(s)
- 22113000 - Library books
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
NEPO are using an Open procedure for the procurement of this Framework Agreement for Library Books & Digital Content.
Lot 2 of the Framework Agreement will be awarded to a maximum of two suppliers able to provide a comprehensive selection of Children's Fiction, Non-Fiction Books along with Multimedia Materials (CDs, DVDs, Blu Rays).
Tenderers will be evaluated in accordance with the award criteria contained within the invitation to tender documents.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,815,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
This Framework Agreement will be a direct replacement for the current NEPO418 Library Books & eBooks Framework; it is anticipated that the succeeding framework agreement will be subject to future renewals.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Lot 3 - Wrap Service; Fiction, Non-Fiction Books & Multimedia Materials
Lot No
3
two.2.2) Additional CPV code(s)
- 22113000 - Library books
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
NEPO are using an Open procedure for the procurement of this Framework Agreement for Library Books & Digital Content.
Lot 3 of the Framework Agreement will be awarded to a maximum of two suppliers able to provide a comprehensive selection of Fiction, Non-Fiction and Reference Books along with Multimedia Materials (CDs, DVDs, Blu Rays).
Tenderers will be evaluated in accordance with the award criteria contained within the invitation to tender documents.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £5,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
This Framework Agreement will be a direct replacement for the current NEPO418 Library Books & eBooks Framework; it is anticipated that the succeeding framework agreement will be subject to future renewals.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Lot 4 - Digital Content
Lot No
4
two.2.2) Additional CPV code(s)
- 22113000 - Library books
- 48160000 - Library software package
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
NEPO are using an Open procedure for the procurement of this Framework Agreement for Library Books & Digital Content.
Lot 4 of the Framework Agreement will be awarded to a maximum of four suppliers able to provide a comprehensive selection of digital content. Lot 4 will be divided into 3 sub-lots:
4a eBooks & eAudiobooks
4b eMagazines & eNewspapers
4c eComics
Tenderers will be evaluated in accordance with the award criteria contained within the invitation to tender documents.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
This Framework Agreement will be a direct replacement for the current NEPO418 Library Books & eBooks Framework; it is anticipated that the succeeding framework agreement will be subject to future renewals.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-020651
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 January 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
17 January 2022
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 12-24 months from the Framework Agreement expiry date.
six.3) Additional information
NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). The agreement will be available for use by all NEPO Members. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org
This agreement will also be made available to all current and future NEPO Associate Members. Current Associate Members are listed in the Associate Member section of the NEPO website at: www.nepo.org/associate-membership/list
NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services.
Please see the following websites for further details:
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm
https://www.gov.uk/government/organisations/department-for-education
https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies
http://www.schoolswebdirectory.co.uk/localauthorities.php
http://www.ukschoolsdirectory.net
https://www.gov.uk/find-school-in-england
https://education.gov.scot/ParentZone
https://www.education-ni.gov.uk/
https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development
http://unistats.direct.gov.uk/institutions/
http://www.hefce.ac.uk/workprovide/unicoll/heis/
http://www.hefce.ac.uk/workprovide/unicoll/fecs/
http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx
http://www.wales.nhs.uk/nhswalesaboutus/structure
http://www.scottishambulance.com/TheService/organised.aspx
http://www.hscni.net/index.php?link=trusts
http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx
http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm
https://www.gov.uk/government/organisations
http://www.northernireland.gov.uk/gov.htm
http://www.nidirect.gov.uk/local-councils-in-northern-ireland
http://www.scotland.gov.uk/Publications/2012/02/2421/1
https://www.communities-ni.gov.uk/contact
https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies
http://www.police-information.co.uk/index.html
http://www.psni.police.uk/index.htm
http://www.scotland.police.uk/
https://www.gov.uk/government/organisations/maritime-and-coastguard-agency http://www.fireservice.co.uk/information/ukfrs
http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland
http://www.fire.org.uk/fire-brigades.html
http://www.nifrs.org/areas-districts/
http://www.firescotland.gov.uk/your-area.aspx
https://www.gov.uk/government/publications/current-registered-providers-of-social-housing
http://directory.scottishhousingregulator.gov.uk/pages/default.aspx
https://www.nidirect.gov.uk/contacts/housing-associations
http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx
https://idea.org.uk/ http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx
http://www.sell2wales.gov.uk/Search/search_Auth.aspx
A complete list of permissible users is shown on the NEPO website below:
https://www.nepo.org/associate-membership/permissible-users
Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.
Further information can be found at: www.nepo.org
six.4) Procedures for review
six.4.1) Review body
NEPO
Guildhall, Sandhill
Newcastle Upon Tyne
NE1 3AF
Country
United Kingdom