Section one: Contracting authority
one.1) Name and addresses
THE ASSOCIATION OF NORTH EAST COUNCILS LIMITED
Northern Design Centre, Abbots Hill, Baltic Business Quarter
Gateshead
NE8 3DF
Contact
Steph Westgarth
professional.services@nepo.org
Telephone
+44 1916380040
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NEPO418 Library books & Digital Content
Reference number
NEPO418
two.1.2) Main CPV code
- 22113000 - Library books
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Association of North East Councils Trading as the North East Procurement Organisation (NEPO) seeks to establish a multi-supplier, multi-lot Framework Agreement for the provision of library books and digital content for use by contracting authorities throughout the United Kingdom
The Framework Agreement will be made available to all Members and Associate Members of NEPO including Local Authorities and other Contracting Authorities located in the United Kingdom.
A list of Members of NEPO is available here https://www.nepo.org/about and a list of Associate Members is available here https://www.nepo.org/associate-membership/list.
NEPO does not give any guarantee and/or warrant the actual value of orders (if any)which will be placed with the successful suppliers by any Contracting Authority using the Framework Agreement pursuant to this process and accepts no liability thereof.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £15,680,000
two.2) Description
two.2.1) Title
Lot 1 - Adult Fiction, Non-Fiction Books & Multi-media Materials
Lot No
1
two.2.2) Additional CPV code(s)
- 22113000 - Library books
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
NEPO are using an Open procedure for the procurement of this Framework Agreement for Library Books & Digital Content.
Lot 1 of the Framework Agreement will be awarded to a maximum of two suppliers able to provide a comprehensive selection of Adult Fiction, Non-Fiction and Reference Books along with Multimedia Materials (CDs, DVDs, Blu Rays).Tenderers will be evaluated in accordance with the award criteria contained within the invitation to tender documents.
NEPO does not give any guarantee and/or warrant the actual value of orders (if any) which will be placed with the successful suppliers by any Contracting Authority using the Framework Agreement pursuant to this process and accepts no liability thereof.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Lot 2 - Children's Fiction, Non-Fiction Books & Multimedia Materials
Lot No
2
two.2.2) Additional CPV code(s)
- 22113000 - Library books
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
NEPO are using an Open procedure for the procurement of this Framework Agreement for Library Books & Digital Content.
Lot 2 of the Framework Agreement will be awarded to a maximum of two suppliers able to provide a comprehensive selection of Children's Fiction, Non-Fiction Books along with Multimedia Materials (CDs, DVDs, Blu Rays).
Tenderers will be evaluated in accordance with the award criteria contained within the invitation to tender documents.
NEPO does not give any guarantee and/or warrant the actual value of orders (if any) which will be placed with the successful suppliers by any Contracting Authority using the Framework Agreement pursuant to this process and accepts no liability thereof.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Lot 3 - Wrap Service; Fiction, Non-Fiction Books & Multimedia Materials
Lot No
3
two.2.2) Additional CPV code(s)
- 22113000 - Library books
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
NEPO are using an Open procedure for the procurement of this Framework Agreement for Library Books & Digital Content.
Lot 3 of the Framework Agreement will be awarded to a maximum of two suppliers able to provide a comprehensive selection of Fiction, Non-Fiction and Reference Books along with Multimedia Materials (CDs, DVDs, Blu Rays).
Tenderers will be evaluated in accordance with the award criteria contained within the invitation to tender documents.
NEPO does not give any guarantee and/or warrant the actual value of orders (if any) which will be placed with the successful suppliers by any Contracting Authority using the Framework Agreement pursuant to this process and accepts no liability thereof.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Lot 4 - Digital Content
Lot No
4
two.2.2) Additional CPV code(s)
- 22113000 - Library books
- 48160000 - Library software package
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
NEPO are using an Open procedure for the procurement of this Framework Agreement for Library Books & Digital Content.
Lot 4 of the Framework Agreement will be awarded to a maximum of four suppliers able to provide a comprehensive selection of digital content. Lot 4 will be divided into 3 sub-lots:
4a eBooks & eAudiobooks
4b eMagazines & eNewspapers
4c eComics
Tenderers will be evaluated in accordance with the award criteria contained within the invitation to tender documents
NEPO does not give any guarantee and/or warrant the actual value of orders (if any) which will be placed with the successful suppliers by any Contracting Authority using the Framework Agreement pursuant to this process and accepts no liability thereof.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 60
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-030514
Section five. Award of contract
Contract No
NEPO418
Lot No
1
Title
Adult Fiction, Non-Fiction Books & Multimedia Materials
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 February 2022
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Askews and Holts Library Services Ltd
Eastbourne
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
A T Little & Sons Ltd T/A Browns Books
East Yorkshire
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £3,865,000
Section five. Award of contract
Contract No
NEPO418
Lot No
2
Title
Children's Fiction, Non-Fiction Books & Multimedia Materials
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 February 2022
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Askews and Holts Library Services Ltd
Eastbourne
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
A T Little & Sons Ltd T/A Browns Books
East Yorkshire
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,815,000
Section five. Award of contract
Contract No
NEPO418
Lot No
3
Title
Wrap Service; Fiction, Non-Fiction Books & Multimedia Materials
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 February 2022
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Askews and Holts Library Services Ltd
Eastbourne
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
A T Little & Sons Ltd T/A Browns Books
East Yorkshire
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £5,500,000
Section five. Award of contract
Contract No
NEPO418
Lot No
4
Title
Digital Content
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 February 2022
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Bolinda UK Ltd
London
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
OverDrive Global Ltd
Leicester
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Bibliotheca Limited
Stockport
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Ulverscroft Limited
Leicester
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £4,500,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
NEPO
Northern Design Centre, Abbots Hill, Baltic Business Quarter
Gateshead
NE8 3DF
Country
United Kingdom