Scope
Reference
TC01396
Description
The Felixstowe Dock and Railway Company requires the supply of on-site diesel engine fitting services for port operation equipment, which at times will require the use of mobile elevated work platforms.
The services will be required on types of equipment shown below:
Rubber Tyred Gantry Cranes;
Emergency generator standby sets; and
miscellaneous Port related plant and equipment.
The Contractor will be expected to supply various tools, equipment and software to undertake the services.
The Transfer of Undertakings (Protection of Employment) Regulations 2006 ("TUPE") (as amended) may apply to this tender. The Felixstowe Dock and Railway Company understand that two staff of the incumbent contractor currently undertake these services, further information will be provided to those suppliers who pass the Conditions of Participation stage and are invited to tender.
Total value (estimated)
- £660,000 excluding VAT
- £792,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2028
- Possible extension to 31 December 2029
- 4 years
Description of possible extension:
The Felixstowe Dock and Railway Company has the right to extend the contract if a tender process has been delayed or has not resulted in a succesful preferred supplier.
For clarity this right is reserved for The Felixstowe Dock and Railway Company not the Contractor
Main procurement category
Services
CPV classifications
- 50000000 - Repair and maintenance services
- 51140000 - Installation services of engines
- 71300000 - Engineering services
Contract locations
- UKH14 - Suffolk
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Submission type
Requests to participate
Deadline for requests to participate
3 July 2025, 12:00pm
Submission address and any special instructions
Proactis e-Tender Platform:
https://procontract.due-north.com/SupplierRegistration/Register
Suppliers that are already registered on the Proactis e-Tender Platform, can log-on and search for this Tender Opportunity under Hutchison Ports UK (parent company of The Felixstowe Dock and Railway Company).
Please note if you are not registered, you will need to register first and then proceed in searching for the opportunity following completion of the registration.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
3 October 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 June 2028
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Annual Fee and Fees | Annual Fee and Fees - most competitively (lowest) priced |
Cost | 40% |
| Technical | Fully capable, qualified and can provide all requirements and equipment outlined within Tender document. |
Quality | 30% |
| Deviations | No material deviations to Form of Contract - Deviations will be considered material if they could result in i) additional cost or ii) additional risk to the Purchaser |
Quality | 30% |
Other information
Payment terms
The Payment Terms are provided within the Tender document - Tender document included in the Expression of Interest and Conditions of Participation on the Proactis e-Tender Portal.
Description of risks to contract performance
The Felixstowe Dock and Railway Company's sustainability policy, could impact the amount of equipment requiring these types of services - therefore this could impact the amount of work available and requirement for staff on site.
Potential change in regulatory guidelines that could impact the use of diesel equipment and as a direct result impact the requirements of these services and contract.
Downturn in global shipping, reduced container movements and as a result this could impact equipment usage and reduce amount of works required on equipment.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Utilities
Competitive flexible procedure description
Interested Contractors are to express their interest in this opportunity via the Purchasers e-Tender portal - https://procontract.due-north.com/SupplierRegistration/Register
Please note that Contractors will be required to register on the e-Tender portal if they are not already registered - registration is a free process to complete.
The Tender document containing the specification; submission requirements and award criteria together with the Form of Contract are available on the Purchasers e-Tender Portal.
Note: The Tender document is provided for information of the requirements and must not be completed or submitted until invited to do so following succesful completion of the Conditions of Participation stage which includes assessment of Contractors financial standing.
Contractors will be required to complete the Conditions of Participation and submissions must be completed by the date for requests to participate (03/07/2025 - 12:00 (Noon)).
The Purchasers Finance Department will undertake a financial assessment of the Contractors financial standing, using an obtained finance report. Contractors must pass must pass both the Conditions of Participation and the financial assessment.
Succesful Contractors that pass both the Conditions of Participation and the financial assessment will be invited to tender.
Contractors will be expected to undertake a mandatory site visit at The Port of Felixstowe, prior to the submission of the Contractors completed Tender.
Tender submissions are required to be submitted via the Purchasers e-Tender portal and will be opened following submission at a scheduled Tender Committee meeting. A preferred supplier stage will be entered into following the completion of tender assessments, this will allow for contract terms negotiations to be finalised if required.
Contracting authority
THE FELIXSTOWE DOCK AND RAILWAY COMPANY
- Companies House: ZC000205
- Public Procurement Organisation Number: PRVX-4252-DPQD
Tomline House
Felixstowe
IP11 3SY
United Kingdom
Contact name: Matt Werrett
Telephone: +441394602775
Email: tenders@fdrc.co.uk
Website: http://www.portoffelixstowe.co.uk
Region: UKH14 - Suffolk
Organisation type: Private utility