Scope
Description
Dover Harbour Board intends to establish the Multi Disciplinary Design Framework, comprised of a pool of multi-disciplinary consultants to assist capital programmes, based around the following disciplines:
• Berths & Marine
• Building Fabric & Services
• Civils, Structures & Highways
• Utilities
Requirements will range from design support for contractor-designed capital projects, to full programmes of design.
Commercial tool
Establishes a framework
Total value (estimated)
- £0 including VAT
Above the relevant threshold
Contract dates (estimated)
- 4 December 2025 to 4 December 2029
- Possible extension to 4 December 2031
- 6 years, 1 day
Description of possible extension:
Discretionary extension of 1 + 1 years.
Main procurement category
Services
CPV classifications
- 71320000 - Engineering design services
- 71322000 - Engineering design services for the construction of civil engineering works
- 79415200 - Design consultancy services
Framework
Maximum number of suppliers
2
Maximum percentage fee charged to suppliers
0%
Framework operation description
The Conditions of Contract will be the NEC4 Framework Contract with Work Orders awarded under the NEC4 Professional Services Contract or the NEC4 Professional Services Short Contract. It is also our intention to develop a series of KPIs with the successful Framework Partners, which may be used as a basis for the direct award of Work Orders. This mechanism is to be agreed between all parties within the first six months of the framework. It is also our intention to retain the ability to conduct direct award of Work Orders where the aggregate sum of the value of one partner's Works Orders exceeds £400,000.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Submission
Submission type
Requests to participate
Deadline for requests to participate
5 July 2025, 12:59am
Submission address and any special instructions
The tender will be conducted via the Contracting Authority's procurement platform, for which any applicant must be registered. This is located here: https://in-tendhost.co.uk/portofdover/aspx/Home
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
27 October 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | The award criteria are set out within the Procedure section of this notice, and within Section A of the Participation Stage Documents. |
Price |
Weighting description
The award criteria are set out within the Procedure section of this notice, and within Section A of the Participation Stage Documents.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Utilities
Competitive flexible procedure description
The tender process will begin with a Participation Stage. In order to pass through the Participation Stage and be considered for future stages of this procurement, the Applicant must, by the time of submitting the Participation Stages Forms, have demonstrated that it meets the conditions of participation as set out in Appendix C of the documents. Following notification of the outcome of the Participation Stage evaluation, it is the Client's intention to release the next tranche of tender documentation which will include the assessment of technical and commercial submissions. This will be given a 70/30 weighting respectively. The Client will hold mid-tender interviews with each Applicant prior to the tender return date. Upon evaluation of these submissions, the Client intends to create a shortlist of 5 (five) applicants, with which it will enter a period of negotiation. Part of this Negotiation Stage will involve Behavioural Workshops, to be held with each individual Applicant, all of which will be scored. These will be in-person at the Client's premises between the Client's Framework Delivery Team and the Applicant's proposed management team, should they be successful. Upon completion of this stage, the remaining Applicants will submit their final tenders in the form of revised commercial submissions, where applicable. The last stage of the Client's evaluation will score the commercial submission and the Behavioural Workshops on a 60/40 weighting. Positions on the framework will be awarded to 2 (two) successful Applicants who provide the most advantageous tenders, in accordance with the applied scoring criteria.
Contracting authority
Dover Harbour Board
- Public Procurement Organisation Number: PBWQ-3165-XGNL
Harbour House, Marine Parade
Dover
CT17 9BU
United Kingdom
Email: PODTender@portofdover.com
Region: UKJ44 - East Kent
Organisation type: Private utility