Section one: Contracting authority
one.1) Name and addresses
East Sussex County Council
County Hall,St Annes Crescent
Lewes
BN7 1UE
Contact
Hannah Phillips
Hannah.Phillips@eastsussex.gov.uk
Country
United Kingdom
NUTS code
UKJ22 - East Sussex CC
Internet address(es)
Main address
https://www.eastsussex.gov.uk/
Buyer's address
https://www.eastsussex.gov.uk/
one.1) Name and addresses
Brighton & Hove City Council
Hove Town Hall, Norton Road
hove
bn3 3bq
Contact
Martin Hilson
martin.hilson@brighton-hove.gov.uk
Telephone
+44 7850711487
Country
United Kingdom
NUTS code
UKJ22 - East Sussex CC
Internet address(es)
Main address
https://new.brighton-hove.gov.uk/
Buyer's address
https://new.brighton-hove.gov.uk/
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisp2p.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisp2p.com
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ESCC-HP-Planned Maintenance Framework
Reference number
DN1561
two.1.2) Main CPV code
- 45000000 - Construction work
two.1.3) Type of contract
Works
two.1.4) Short description
East Sussex County Council (ESCC) and Brighton and Hove City Council (BHCC) are seeking applications from suitably qualified and interested organisations for a range of facilities management services. This will include the procurement of a planned maintenance Framework. The works are required for the participating authorities assets which mainly include schools and corporate buildings, but excludes Housing and Highways. A prior information notice (PIN) was issued on 10.08.2023 and the reference is 2023/S 000-023332. The Councils held a market engagement event in September 2023 as part of its pre-procurement activity. Information regarding this events is published with the procurement documents.
The disciplines required are as follows:
Lot A- Mechanical Services
Lot B- Electrical Services
Lot C- Roofing Works
Lot D- Building Works up to £100k
Lot E- Building Works Generally above £100k - £250k
Lot F- Building Works Generally above £250k - £1m
Lot G- Asbestos Removal - Planned and Reactive Works
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
2
Maximum number of lots that may be awarded to one tenderer: 2
two.2) Description
two.2.1) Title
LOT A- MECHANICAL SERVICES
Lot No
A
two.2.2) Additional CPV code(s)
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
two.2.4) Description of the procurement
As detailed in the procurement documents.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £16,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2024
End date
31 August 2028
This contract is subject to renewal
Yes
Description of renewals
Frameworks are due to be renewed at the end of the agreement.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
LOT B ELECTRICAL SERVICES
Lot No
B
two.2.2) Additional CPV code(s)
- 45310000 - Electrical installation work
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
two.2.4) Description of the procurement
As detailed in the procurement documents.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £10,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2024
End date
31 August 2028
This contract is subject to renewal
Yes
Description of renewals
Frameworks are due to be renewed at the end of the agreement.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
LOT C ROOFING WORKS
Lot No
C
two.2.2) Additional CPV code(s)
- 45260000 - Roof works and other special trade construction works
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
two.2.4) Description of the procurement
As detailed in the procurement documents.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £20,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2024
End date
31 August 2028
This contract is subject to renewal
Yes
Description of renewals
Framework due to be renewed at he end of the agreement.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
LOT D BUILDING WORKS UP TO £100K
Lot No
D
two.2.2) Additional CPV code(s)
- 45000000 - Construction work
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
two.2.4) Description of the procurement
As detailed in the procurement documents.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £24,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2024
End date
31 August 2028
This contract is subject to renewal
Yes
Description of renewals
Frameworks are due to be renewed at the end of the agreement.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
LOT D BUILDING WORKS £100K - £250K
Lot No
E
two.2.2) Additional CPV code(s)
- 45000000 - Construction work
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
two.2.4) Description of the procurement
As detailed in the procurement documents.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £24,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2024
End date
31 August 2028
This contract is subject to renewal
Yes
Description of renewals
Frameworks are due to be renewed at the end of the agreement.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
LOT F BUILDING WORKS £250K - £1M
Lot No
F
two.2.2) Additional CPV code(s)
- 45000000 - Construction work
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
two.2.4) Description of the procurement
As detailed i the procurement documents.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £24,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2024
End date
31 August 2028
This contract is subject to renewal
Yes
Description of renewals
Frameworks are due to be renewed at the end of the agreement.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
LOT G ASBESTOS REMOVAL WORKS
Lot No
G
two.2.2) Additional CPV code(s)
- 90650000 - Asbestos removal services
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
two.2.4) Description of the procurement
As detailed in the procurement documents.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2024
End date
31 August 2028
This contract is subject to renewal
Yes
Description of renewals
Frameworks are due to be renewed at the end of the agreement.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As detailed in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 63
In the case of framework agreements, provide justification for any duration exceeding 4 years:
n/a
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-023332
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 November 2023
Local time
4:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
1 March 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
All procurement documents are available from 16/10/2023, and must be completed electronically, using the Proactis portal. https://supplierlive.proactisp2p.com .The Proactis portal provides a web-based tool that provides a simple, secure and efficient means for managing tendering and quotation activities reducing the time and effort required for both buyers and potential bidders. The portal allows for tender clarifications and submitting your bid electronically. In order to bid or this opportunity you will need to register your company on the Proactis portal. Property services manages a number of assets and customers on behalf of the partner Councils providing access to a range of services, these services form part of this service offer. These assets and customers are further defined in the procurement documents. The requirements and services detailed within these lots will cover all corporate and non-corporate buildings and assets within the Councils responsibility. The planned maintenance frameworks (Lot A to G) will also be open to all Schools (maintained, academies, specialist schools and free schools) within the respective geographic boundaries of the contracting authority as well as the following participating authorities:
• East Sussex County Council;
• Brighton & Hove City Council:
• Adur District Council
• All Colleges within East Sussex and Brighton
• All maintained schools, Academies and Free Schools in East Sussex and Brighton
• All Universities within East Sussex and Brighton
• East Sussex Fire Authority
• Eastbourne Borough Council
• Elmbridge Borough Council
• Epsom and Ewell Borough Council
• Guildford Borough Council
• Hastings Borough Council
• Lewes District Council
• Mole Valley District Council
• Reigate and Banstead Borough Council
• Rother District Council
• Runnymede Borough Council
• Spelthorne Borough Council
• Surrey County Council
• Surrey Fire & Rescue Service
• Surrey Heath Borough Council
• Sussex Police
• Tandridge District Council
• Waverley Borough Council
• West Sussex County Council
• Woking Borough Council
• Worthing Borough Council
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice.
London
Country
United Kingdom