Section one: Contracting authority
one.1) Name and addresses
York Teaching Hospital Facilities Management
York District Hospital, Wigginton Road
York
YO31 8HE
Contact
Purchasing Department
Country
United Kingdom
NUTS code
UKE21 - York
Internet address(es)
Main address
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CAFM system
two.1.2) Main CPV code
- 48420000 - Facilities management software package and software package suite
two.1.3) Type of contract
Supplies
two.1.4) Short description
York Teaching Hospitals Facilities Management LLP (YTHFM) is currently undertaking initial market consultation for CAFM solutions that will manage Hard and Soft Facilities Management and Medical Engineering services.YTHFM is responsible for the Facilities and Estates at York and Scarborough Teaching Hospitals. We provide services to around 9,000 staff working from 8 hospital sites and other smaller locations York, Scarborough and across North Yorkshire.The aim is to bring about improvements to services through the adoption of technology in the form of either a single solution or multiple integrated systems.We are keen to engage with the market to help scope and inform our requirements, please contact me directly if you can help.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48420000 - Facilities management software package and software package suite
two.2.3) Place of performance
NUTS codes
- UKE2 - North Yorkshire
Main site or place of performance
York and Scarborough Teaching Hospitals NHS Foundation Trust sites.
two.2.4) Description of the procurement
York Teaching Hospitals Facilities Management LLP (YTHFM) is currently undertaking initial market consultation for CAFM solutions that will manage Hard and Soft Facilities Management and Medical Engineering services.YTHFM is responsible for the Facilities and Estates at York and Scarborough Teaching Hospitals. We provide services to around 9,000 staff working from 8 hospital sites and other smaller locations York, Scarborough and across North Yorkshire.The aim is to bring about improvements to services through the adoption of technology in the form of either a single solution or multiple integrated systems. Key drivers are:Improve services directly and indirectly to patientsAssured system & data securityReliabilityValue for moneyOperational efficiencySingle version of the truth based on trustworthy dataCustomer self-service (staff & patients)Staff mobile workingProactive management of work within SLAsThe initial scope for the solution is:Full life cycle of Asset managementPlanned maintenance managementReactive maintenanceHelpdeskMobile workingMedical engineeringLoan Equipment LibraryStores, stock control, procurement, Purchase OrderingCustomer & Contractor portalsPortering, Waste, Domestic, Catering & Linen servicesCustomer satisfaction surveysDashboards, reporting (eg internal & ERIC), compliance reporting, analytics & insightIntegration with core systems, i.e. Oracle Finance and 3rd parties such as SFG20Compliance including Gas, Electric, Water, Fire & Asbestos ManagementCapture and link photographic evidence, drawings, PDF and other media such as training videosEnabling technology & standards such as IoT, RFID, GLN & GS1Property managementSpace Management Contracts and Contractor managementMinor Works & SchemesBuilding Information ModellingPremises Assurance modelAuditing & SurveysInspection checklistsCondition B auditingHealth & SafetyRisk AssessmentsStaff accommodation bookingStop Think Act worker assessmentsPersonnel Management – Training Records, Permit to work management, PPE & UniformThe initial market consultation may take the form of questionnaires, webinars, demonstrations, discussions.The final scope will be confirmed following market consultation.
two.3) Estimated date of publication of contract notice
7 December 2021
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes