Section one: Contracting authority
one.1) Name and addresses
University of Exeter
Northcote House
Exeter
EX4 4QJ
Contact
Simon Denton
Telephone
+44 1392723333
Country
United Kingdom
Region code
UKK - South West (England)
National registration number
RC000653
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/53042
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=74013&B=EXETER
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=74013&B=EXETER
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Identity and Access Management
Reference number
UOE/2023/055/SD
two.1.2) Main CPV code
- 48732000 - Data security software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
The University of Exeter Identity and Access Management project as supported by this procurement activity seeks to deliver on our Strategy 2030 by enabling an effortless, frictionless single solution for not only staff and students but everyone that helps us deliver on our strategy to identify themselves with us.
Through this procurement we are seeking to appoint a supplier capable of delivering innovation and best practice in respect to identity solutions through improved security compliance, automated security, and information governance protocols, alongside an enhanced user experience. The appointed supplier will be capable of implementing their solution through a phased rationalisation of all university solutions to a single capability, and be able to support the desired capability over the initial 3 year term of the contract, and 2 optional extensions periods if taken up. The solution must be inherently scaleable to growth in line with our vision to expand the Exeter Community.
two.1.5) Estimated total value
Value excluding VAT: £5,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
- 72260000 - Software-related services
- 72261000 - Software support services
- 72263000 - Software implementation services
- 72268000 - Software supply services
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
Main site or place of performance
Exeter
two.2.4) Description of the procurement
The University of Exeter Identity and Access Management (IDAM) project as supported by this procurement activity seeks to deliver on our Strategy 2030 by enabling an effortless, frictionless single solution for not only staff and students but everyone that helps us deliver on our strategy to identify themselves with us.
Through this procurement we are seeking to appoint a supplier capable of delivering innovation and best practice in respect to identity solutions through improved security compliance and automated security and information governance protocols alongside the enhanced user experience. The appointed supplier will be capable of implementing their solution through a phased rationalisation of all university solutions to a single capability, and be able to support the desired capability over the initial three (3) fixed term of the proposed contract, and the two (2) optional extensions periods should these be taken up. It is vital the solution offered is inherent scaleable to allow for growth in line with our 2030 vision to expand the Exeter Community through engaging with individuals past, present and future.
Interested suppliers will either need to register on the University of Exeter eTendering portal or login if an existing user, and thereafter register interest in this specific tender opportunity; UOE/2023/055/SD - Identity and Access Management. Having registered interest in the tender opportunity itself suppliers will be able to access the tender documentation, ask clarification questions, and ultimately submit their response to the tender from within the eTendering portal.
University of Exeter eTendering portal; https://uk.eu-supply.com/login.asp?B=EXETER
Suppliers can raise clarification questions via the University of Exeter eTendering portal, the deadline for submission of questions is Tuesday 7th November at 17:00hrs in order to allow for responses to be issued before the tender deadline.
The deadline for submission of tender responses is Wednesday 15th November at 17:00hrs, responses to be submitted via the eTendering portal.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £5,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The proposed Contract as a reult of this procurement exercise will have an initial fixed term of three (3) years with two (2) optional extension periods of 12 months each.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Attached as document
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-020412
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 November 2023
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31 March 2024
four.2.7) Conditions for opening of tenders
Date
15 November 2023
Local time
5:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 5 years
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Royal Court of Justice
Strand
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Legal Services
University of Exeter
Exeter
EX4 4QJ
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Legal Services
University of Exeter
Exeter
EX4 4QJ
Country
United Kingdom