Section one: Contracting authority
one.1) Name and addresses
Folkestone and Hythe District Council
Civic Centre
Folkestone
CT20 2QY
Contact
Ms Mhairi Richards
mhairi.richards@folkestone-hythe.gov.uk
Telephone
+44 1303853401
Country
United Kingdom
NUTS code
UKJ44 - East Kent
Internet address(es)
Main address
https://www.folkestone-hythe.gov.uk/your-council/council-information/contracting
Buyer's address
https://www.folkestone-hythe.gov.uk/your-council/council-information/contracting
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cleaning Services for Social Housing 2023-26
Reference number
DN627494
two.1.2) Main CPV code
- 90911000 - Accommodation, building and window cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Folkestone & Hythe District Council (“the Council”) wishes to select and appoint a suitable supplier to provide cleaning services for the communal areas of F&HDC’s social housing stock and invites prospective suppliers to submit a Tender to meet the Council’s requirements.
The contract is anticipated to start 2 July 2023 and continue for a period of 3 years (with the option to extend for a further period (or periods) of up to 36 months).
Interested suppliers can visit the Kent Business Portal (www.kentbusinessportal.org.uk) and search current opportunities for DN627494. To quote you must complete and return the "Invitation to Quote Response Document" via the portal.
two.1.5) Estimated total value
Value excluding VAT: £1,608,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ44 - East Kent
two.2.4) Description of the procurement
cleaning services for the communal areas of F&HDC’s social housing stock for a period of 3 years (with the option to extend for a further period (or periods) of up to 36 months).
two.2.5) Award criteria
Cost criterion - Name: Total/Annual Price of Services / Weighting: 40
Cost criterion - Name: Mobilisation / Weighting: 10
Cost criterion - Name: Performance Management / Weighting: 10
Cost criterion - Name: Staff Management / Weighting: 10
Cost criterion - Name: Responsive Service / Weighting: 10
Cost criterion - Name: Resident Care / Weighting: 10
Cost criterion - Name: Carbon Reduction / Weighting: 5
Cost criterion - Name: Social Value / Weighting: 5
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 July 2023
End date
1 July 2026
This contract is subject to renewal
Yes
Description of renewals
a further period (or periods) of up to 36 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 December 2022
Local time
1:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
9 December 2022
Local time
1:30pm
Information about authorised persons and opening procedure
proContract electronic seal not to be released until after 1pm Friday 9 December
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
District Council of Folkestone and Hythe
Castle Hill Ave
Folkestone
CT20 2QY
Country
United Kingdom