Section one: Contracting authority
one.1) Name and addresses
Cumberland Council
Cumbria House, 107 - 117 Botchergate
Carlisle
CA1 1RD
Contact
Mrs Debbie Wilkinson
debbie.wilkinson@cumbria.gov.uk
Telephone
+44 7500077967
Country
United Kingdom
Region code
UKD1 - Cumbria
Internet address(es)
Main address
https://www.cumberland.gov.uk/
Buyer's address
https://www.cumberland.gov.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Targeted Short Break Activities for Children with Disabilities - Open Framework
Reference number
DN744341
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Cumberland Council is advertising an Open Framework for providers to deliver Targeted Short Breaks for Children with Disabilities.
The Council is conducting the procurement of this framework using the open procedure in accordance with the Public Contracts Regulations 2015 (PCR) for the purpose of procuring the services described in the Service Specification.
There are Five Lots -
Lot 1: Weekend Activities
Lot 2: School Holiday Activities
Lot 3: School Holiday Activities in Cumberland Special Schools
Lot 4: Activities based on Specific Needs
Lot 5: Innovation
The Council will seek to open the Framework to new applications as stated within the ITT.
It shall be at the Council’s sole discretion to open the Framework to new applications more or less frequently, and to decide how long the tender period is open for each time. The Council reserves the right to close the Framework to new applications if in the opinion of the Council there is good reason to do so. In the event the Council determines to exercise its discretion to close the Framework to new applications, it will notify its intention and the period which the Framework will be closed on Find a Tender.
The estimated total value of the Framework for the 16 Months initial term is £241,217.33 excluding VAT. The estimated total value for the initial term plus the one 12 month optional extension is £392,044.33 excluding VAT. The Council does not guarantee any spend against this Framework Agreement.
You must be registered on The Chest (https://www.the-chest.org.uk/) to access the tender documents. All bids must be received electronically via the Chest by the closing date stated in the ITT. Please read the ITT and its Schedules in full before submitting a tender. Any clarifications about the tender must be sent via messaging on the Chest by the closing date stated in the ITT.
two.1.5) Estimated total value
Value excluding VAT: £392,044
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 5
two.2) Description
two.2.1) Title
Weekend Activities
Lot No
1
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
Lot 1 Weekend Activities - Half or full-day activities (such as sports, crafts, games, cooking, etc.) or trips that take place on a weekend. These can either be a one-off or regular weekend activities.
two.2.5) Award criteria
Quality criterion - Name: Quality - Experience, Responsive and Flexible Service and Safeguarding / Weighting: 100
Price - Weighting: 0
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2025
End date
31 May 2026
This contract is subject to renewal
Yes
Description of renewals
The Council proposes to enter in to the Framework Agreement for an initial period of 16 months with the successful providers. There is ONE optional extension available of up to 12 months. The maximum length of the Framework Agreement, including the optional extension is 28 months. This optional extension is at the complete discretion of the Council. The end date of 31st May 2027 includes the one optional extension. If this extension is not used, the Framework will end on 31st May 2026.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
School Holiday Activities
Lot No
2
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
Lot 2 School Holidays Activities - Half or full-day activities to run during the school holidays which may include one off day trips, adventure activities or sports sessions or regular holiday clubs.
two.2.5) Award criteria
Quality criterion - Name: Quality - Experience, Responsive and Flexible Service and Safeguarding / Weighting: 100
Price - Weighting: 0
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2025
End date
31 May 2026
This contract is subject to renewal
Yes
Description of renewals
The Council proposes to enter in to the Framework Agreement for an initial period of 16 months with the successful providers. There is ONE optional extension available of up to 12 months. The maximum length of the Framework Agreement, including the optional extension is 28 months. This optional extension is at the complete discretion of the Council. The end date of 31st May 2027 includes the one optional extension. If this extension is not used, the Framework will end on 31st May 2026.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
School Holiday Activities in Cumberland Special Schools
Lot No
3
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
Lot 3 School Holiday Activities in Cumberland Special Schools - Half or full-day activities to run during the school holidays which are organised by and take place in, one of the Cumberland Special Schools.
There is an expectation that all eligible children are able to register for activities taking place at Cumberland Special Schools. However, there is an understanding that the majority of children and young people attending these schools may have higher-level needs and that activities and staffing will reflect this.
two.2.5) Award criteria
Quality criterion - Name: Quality - Experience, Responsive and Flexible Service and Safeguarding / Weighting: 100
Price - Weighting: 0
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2025
End date
31 May 2026
This contract is subject to renewal
Yes
Description of renewals
The Council proposes to enter in to the Framework Agreement for an initial period of 16 months with the successful providers. There is ONE optional extension available of up to 12 months. The maximum length of the Framework Agreement, including the optional extension is 28 months. This optional extension is at the complete discretion of the Council. The end date of 31st May 2027 includes the one optional extension. If this extension is not used, the Framework will end on 31st May 2026.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Activities based on Specific Needs
Lot No
4
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
Lot 4 Activities based on Specific Needs - Half or full-day activities designed for children and young people with specific needs. For example, this could be a sensory experience for children with autism, or an adventure activity for older teenagers.
two.2.5) Award criteria
Quality criterion - Name: Quality - Experience, Responsive and Flexible Service and Safeguarding / Weighting: 100
Price - Weighting: 0
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2025
End date
31 May 2026
This contract is subject to renewal
Yes
Description of renewals
The Council proposes to enter in to the Framework Agreement for an initial period of 16 months with the successful providers. There is ONE optional extension available of up to 12 months. The maximum length of the Framework Agreement, including the optional extension is 28 months. This optional extension is at the complete discretion of the Council. The end date of 31st May 2027 includes the one optional extension. If this extension is not used, the Framework will end on 31st May 2026.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Innovation
Lot No
5
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
Lot 5 Innovation - Any innovative or original activities that would not come under any of the other Lots, but which would meet an identified need of children and young people with disabilities in Cumberland.
two.2.5) Award criteria
Quality criterion - Name: Quality - Experience, Responsive and Flexible Service and Safeguarding / Weighting: 100
Price - Weighting: 0
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2025
End date
31 May 2026
This contract is subject to renewal
Yes
Description of renewals
The Council proposes to enter in to the Framework Agreement for an initial period of 16 months with the successful providers. There is ONE optional extension available of up to 12 months. The maximum length of the Framework Agreement, including the optional extension is 28 months. This optional extension is at the complete discretion of the Council. The end date of 31st May 2027 includes the one optional extension. If this extension is not used, the Framework will end on 31st May 2026.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
Does not exceed 4 years
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 October 2024
Local time
11:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
7 October 2024
Local time
11:00am
Place
The electronic seal will be broken after the deadline on 07th October 2024 @ 11:0am
Estimated opening and closing dates for all rounds are stated in the ITT.
Information about authorised persons and opening procedure
Authorised staff from Cumberland Council will verify the bids.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
His Majesty's Court Service
London
WC2A 2LL
Country
United Kingdom