Scope
Reference
OPEN2025966
Description
The Authority is seeking to appoint a sub-contractor to carry out Air Conditioning Maintenance Works across its portfolio of schools, leisure centres and public buildings.
Work will include planned preventative maintenance, statutory compliance assessments and inspections and reactive maintenance or repair works as required.
Commercial tool
Establishes a framework
Total value (estimated)
- £800,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 31 August 2027
- Possible extension to 31 August 2029
- 4 years
Description of possible extension:
2 x 12 month extensions available
Main procurement category
Works
CPV classifications
- 45315000 - Electrical installation work of heating and other electrical building-equipment
- 45317000 - Other electrical installation work
- 50730000 - Repair and maintenance services of cooler groups
Contract locations
- UKC22 - Tyneside
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
The framework will consist of an initial term of two years, with two further options to extend by up to 12 months each at the sole discretion of the Authority. Works are expected to commence in September 2025.
Prices and Rankings will remain fixed for the first nineteen months of the framework (until 31 March 2027). During the Framework the Authority reserves the right to carry out Benchmarking at 12 monthly intervals (6 monthly intervals in year 3 and 4 should the extension option be utilised) with Ranked 2 and 3 Framework Suppliers and where necessary will carry out a Price refresh Mini Competition which will be issued to all Framework Suppliers. Depending on the outcome of any Price Refresh Mini Competition the ranking order may change.
Award method when using the framework
With competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
27 June 2025, 12:00pm
Tender submission deadline
4 July 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Pricing Criteria | Price schedule as per tender documents |
Cost | 65% |
| Quality | Quality Criteria as per tender documents |
Quality | 35% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://www.nepo.org/
Technical specifications to be met
https://www.nepo.org/
Contracting authority
North Tyneside Borough Council
- Public Procurement Organisation Number: PYBQ-4733-WWLW
Quadrant
North Tyneside
NE27 0BY
United Kingdom
Region: UKC22 - Tyneside
Organisation type: Public authority - sub-central government