Section one: Contracting authority
one.1) Name and addresses
Exceed Academies Trust
Horton Park Primary School, Dawnay Road
Bradford
BD5 9LQ
Contact
Louise Bullman
Country
United Kingdom
Region code
UKE41 - Bradford
UK Register of Learning Providers (UKPRN number)
10064216
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework Agreement for Management of Catering Services-Exceed Academies Trust
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The Exceed Academies Trust has decided to tender their catering services to investigate the financial and qualitative benefits they could be offered through this process.
The Schools involved are: -
• Appleton Academy (Primary & Secondary Schools)
• Baildon Glen Primary School
• Cavendish Primary School
• Copthorne Primary School
• Cottingley Village Primary School
• Harden Primary School
• Holybrook Primary School
• Horton Park Primary School
• Knowleswood Primary School
Please note that due to differentials in existing contract end dates, the two Schools listed below will join the contract via a Framework Agreement at later dates.
• Horton Grange Primary School- From September 24
• Bowling Park Primary School - From September 25
Horton Grange Primary is currently investing in the build of a new kitchen and dining space. At present this School share a catering facility with Farnham Primary School. The new catering provision at Horton Grange will be purely for use of Horton Grange students and staff.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKE41 - Bradford
two.2.4) Description of the procurement
The Exceed Academies Trust wish to be at the forefront of school catering and as such require a modern, branded offer that reflects the leading trends in the industry.
At this time, the Trust's wish is to commence a catering contract, with a partner who shares their vision for a customer-focused service that attracts the maximum number of students. The meals that are to be provided must be appealing to customers, imaginative, provide good value for money and be nutritionally balanced to encourage all students to make an educated choice.
The Trust's objectives for the new contract are as follows:-
• A catering service that is well managed and requires minimal involvement from the Trust's management team.
• A strong Contractor Area Manager who will develop and lead the team to deliver exceptional customer service, a consistently high-quality food offer and spend a substantial amount of time on site at the outset to undertake this.
• A Contractor who is proactive in their relationship management with the Trust.
• Investment in the Trust's Catering service through increased marketing in return for a tenure of contract.
• A higher number of students and staff using the facilities by providing a high quality, affordable and nutritious meal.
• A catering service that encourages students to take a heathy and balanced meal.
• Food and drinks that look appetising and are attractively presented.
• A hospitality service that will help showcase the Trust through events to parents and visitors.
• A Contractor that adopts a flexible and proactive approach to all Trust activities.
• A service that is professionally merchandised and marketed with discretion and to the mutual benefit of the Trust and the Contractor.
• A Contractor that operates using the optimum level of staffing.
• Contractor who is proactive with the relationship with the schools and the pupils. Menus to be creative and link to curriculum where possible. Monthly theme days to be planned well in advance.
• Contractor to promote healthy school meals via social media to encourage parental engagement
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend by two separate twelve month extensions.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 November 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
13 November 2023
Local time
12:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Red Box Consultancy Services
3 Sceptre House, Hornbeam Park North
Harrogate
HG2 8PB
Country
United Kingdom