- Scope of the procurement
- Lot 1 - Aberdeen City and Environs
- Lot 2 - Banff & Environs
- Lot 3 - Elgin & Environs
- Lot 4 - Inverurie & Environs
- Lot 5 - Peterhead & Environ
- Lot 6 - Stonehaven & Environs
- Lot 7- Journeys across NHS Grampian sites to non-local satellite hospitals or to the ARI
- Lot 8 - Journeys from across NHS Grampian to Edinburgh Royal Infirmary or Glasgow Royal Infirmary
Section one: Contracting authority
one.1) Name and addresses
NHS Grampian
Summerfield House, 2 Eday Road
Aberdeen
AB15 6RE
Contact
Peter Obosi
Telephone
+44 3454566000
Country
United Kingdom
NUTS code
UKM50 - Aberdeen City and Aberdeenshire
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00200
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Patient Transport Services
Reference number
OC004-21
two.1.2) Main CPV code
- 60000000 - Transport services (excl. Waste transport)
two.1.3) Type of contract
Services
two.1.4) Short description
This is a Framework Agreement for the Provision of Patient Transport Services (Especially Renal Patients and other categories of Patients).
The Authority’s requirements are for patients without access to alternative transport options, such as relatives/friends or the voluntary sector. This will include those patients whose own transport arrangements are temporarily unavailable. The Renal Service within NHS Grampian is based in units at the following sites: Aberdeen, Stonehaven, Inverurie, Peterhead, Elgin, and Banff. The total number of lots is 8 (1 for each of the 6 dialysis units, 1 for journeys to satellite Renal Units out with a patient’s local area or to ARI, and 1 for journeys to and from RI of Glasgow or Edinburgh). From the tenders received, the Authority intends to appoint a minimum of one provider each for lots 2-6 and a maximum of two providers to lots 1, 7, and 8. The service is required 24 hours a day, 7 days a week, and 365 days a year.
Please refer to the ITT Documents on PCS-Tender for more information.
two.1.5) Estimated total value
Value excluding VAT: £1,600,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 - Aberdeen City and Environs
Lot No
1
two.2.2) Additional CPV code(s)
- 60000000 - Transport services (excl. Waste transport)
- 60120000 - Taxi services
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Aberdeen City and Environs
two.2.4) Description of the procurement
The Lot involves transporting patients (especially renal patients) within Aberdeen City's geographical area to and from the Aberdeen Royal Infirmary Hospital and other hospitals within the city. A maximum of 2 providers will be appointed onto this lot. Further information is available on the Specification and ITT doc.
two.2.5) Award criteria
Quality criterion - Name: Quality/Technical / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Framework Agreement will be for a period of three years and with the option to extend for an additional one year at the authority’s discretion.
The Authority also reserves the right to extend beyond the four periods of the framework agreement where there is an urgent clinical and business need to do so or due to any circumstances beyond her control.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see ITT Docs on PCS-Tender for further information.
two.2) Description
two.2.1) Title
Lot 2 - Banff & Environs
Lot No
2
two.2.2) Additional CPV code(s)
- 60000000 - Transport services (excl. Waste transport)
- 60120000 - Taxi services
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Banff and Environs
two.2.4) Description of the procurement
The Lot involves transporting patients within the Banff and environs area to and from Chalmers Hospital. A minimum of 1 provider will be appointed onto this lot. Further information is available on the Specification and ITT doc.
two.2.5) Award criteria
Quality criterion - Name: Quality/Technical / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Framework Agreement will be for a period of three years and with the option to extend for an additional one year at the authority’s discretion. The Authority also reserves the right to extend beyond the four periods of the framework agreement where there is an urgent clinical and business need to do so or due to any circumstances beyond her control.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please check the ITT Docs on PCS-Tender for further information.
two.2) Description
two.2.1) Title
Lot 3 - Elgin & Environs
Lot No
3
two.2.2) Additional CPV code(s)
- 60000000 - Transport services (excl. Waste transport)
- 60120000 - Taxi services
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Elgin & Environs
two.2.4) Description of the procurement
This Lot involves transporting patients within Elgin and environs to and from Dr. Grays Hospital. A minimum of 1 provider will be appointed to this lot. Further information is available on the Specification and ITT.
two.2.5) Award criteria
Quality criterion - Name: Quality/Technical / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Framework Agreement will be for a period of three years and with the option to extend for an additional one year at the authority’s discretion. The Authority also reserves the right to extend beyond the four periods of the framework agreement where there is an urgent clinical and business need to do so or due to any circumstances beyond her control.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please check the ITT Docs on PCS-Tender for further information.
two.2) Description
two.2.1) Title
Lot 4 - Inverurie & Environs
Lot No
4
two.2.2) Additional CPV code(s)
- 60000000 - Transport services (excl. Waste transport)
- 60120000 - Taxi services
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Inverurie hospital and environs
two.2.4) Description of the procurement
This Lot involves transporting patients within Inverurie and environs to and from Inverurie Hospital. A minimum of 1 provider will be appointed to this lot. Further information is available on the Specification and ITT doc.
two.2.5) Award criteria
Quality criterion - Name: Quality/Technical / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Framework Agreement will be for a period of three years and with the option to extend for an additional one year at the authority’s discretion. The Authority also reserves the right to extend beyond the four periods of the framework agreement where there is an urgent clinical and business need to do so or due to any circumstances beyond her control.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please check the ITT Docs on PCS-Tender for further information.
two.2) Description
two.2.1) Title
Lot 5 - Peterhead & Environ
Lot No
5
two.2.2) Additional CPV code(s)
- 60000000 - Transport services (excl. Waste transport)
- 60120000 - Taxi services
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Peterhead hospital & environs
two.2.4) Description of the procurement
The Lot involves transporting patients within Peterhead and environs to and from Peterhead Community Hospital. A minimum of 1 provider will be appointed to this lot. Further information is available on the Specification and ITT.
two.2.5) Award criteria
Quality criterion - Name: Quality/Technical / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Framework Agreement will be for a period of three years and with the option to extend for an additional one year at the authority’s discretion. The Authority also reserves the right to extend beyond the four periods of the framework agreement where there is an urgent clinical and business need to do so or due to any circumstances beyond her control.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please check the ITT Docs on PCS-Tender for further information.
two.2) Description
two.2.1) Title
Lot 6 - Stonehaven & Environs
Lot No
6
two.2.2) Additional CPV code(s)
- 60000000 - Transport services (excl. Waste transport)
- 60120000 - Taxi services
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Kincardine Community Hospital, Stonehaven and Environs
two.2.4) Description of the procurement
The Lot involves transporting patients within the Stonehaven and environs area to and from Kincardine Community Hospital. A minimum of 1 provider will be appointed onto this lot. Further information is available on the Specification and ITT doc.
two.2.5) Award criteria
Quality criterion - Name: Quality/Technical / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Framework Agreement will be for a period of three years and with the option to extend for an additional one year at the authority’s discretion. The Authority also reserves the right to extend beyond the four periods of the framework agreement where there is an urgent clinical and business need to do so or due to any circumstances beyond her control.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please check the ITT Docs on PCS-Tender for further information.
two.2) Description
two.2.1) Title
Lot 7- Journeys across NHS Grampian sites to non-local satellite hospitals or to the ARI
Lot No
7
two.2.2) Additional CPV code(s)
- 60000000 - Transport services (excl. Waste transport)
- 60120000 - Taxi services
two.2.3) Place of performance
NUTS codes
- UKM5 - North Eastern Scotland
Main site or place of performance
Grampian Region and all NHS Grampian sites
two.2.4) Description of the procurement
This Lot covers the transportation of patients to other hospitals outside their geographical area including the Aberdeen Royal Infirmary.
two.2.5) Award criteria
Quality criterion - Name: Quality/Technical / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Framework Agreement will be for a period of three years and with the option to extend for an additional one year at the authority’s discretion. The Authority also reserves the right to extend beyond the four periods of the framework agreement where there is an urgent clinical and business need to do so or due to any circumstances beyond her control.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please check the ITT Docs on PCS-Tender for further information.
two.2) Description
two.2.1) Title
Lot 8 - Journeys from across NHS Grampian to Edinburgh Royal Infirmary or Glasgow Royal Infirmary
Lot No
8
two.2.2) Additional CPV code(s)
- 60000000 - Transport services (excl. Waste transport)
- 60120000 - Taxi services
two.2.3) Place of performance
NUTS codes
- UKM5 - North Eastern Scotland
Main site or place of performance
All NHS Grampian's sites
two.2.4) Description of the procurement
This Lot covers the transportation of Patients to hospitals in Edinburgh or Glasgow. Providers may be required to pick up patients from across Grampian and to hospitals in Edinburgh or Glasgow or to any other hospitals outside the Grampian region. For these journeys, the potential providers will be expected to be available at very short notice and journeys could take place anytime including overnight, weekends, and public holidays.
A minimum of two providers will be appointed to this lot.
two.2.5) Award criteria
Quality criterion - Name: Quality/Technical / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Framework Agreement will be for a period of three years and with the option to extend for an additional one year at the authority’s discretion. The Authority also reserves the right to extend beyond the four periods of the framework agreement where there is an urgent clinical and business need to do so or due to any circumstances beyond her control.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please check the ITT Docs on PCS-Tender for further information.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Interested providers are required to have all necessary registrations, permissions and licences that would enable them to provide this sort of service. Providers are required to conform with all regulations in the UK that are applicable in providing this sort of service.
Please see the ITT documents on PCS-Tender for further information.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
National Health Service Scotland (NHSS) Contract Terms & Conditions for the Purchase of Services shall apply. Please note that the terms and conditions may be subject to amendments or supplemented with other Special Conditions. See the ITT Documents on PCS-Tender for further information.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
The Framework Agreement will be for a period of three years and with the option to extend for an additional one year at the authority’s discretion. The Authority also reserves the right to extend beyond the four periods of the framework agreement where there is an urgent clinical need or extenuating circumstances to do so.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2015/S 099-180173
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 January 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
17 January 2022
Local time
12:00pm
Place
Online via PCS-Tender
Information about authorised persons and opening procedure
Procurement Department
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The Authority shall notify all bidders of its decision to award the framework via PCS-Tender as soon as possible after a decision has been made. The Authority shall observe a 10 days standstill period before the contract is awarded. Unsuccessful bidders shall be debriefed accordingly.
The Authority will be using PCS eTendering System for this procurement exercise and reserves the right to use a reverse auction.
The tender publication will be from the week commencing 6th December 2021 via this link (https://www.publictendersscotland.publiccontractsscotland.gov.uk/) and the deadline for the return of all completed Tenders is 12:00 on 17/01/2022.
The conditions of the contract will be based on the Authority's Terms and Conditions.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 20230. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:675729)
six.4) Procedures for review
six.4.1) Review body
Aberdeen Sheriff Court and Justice of Peace couret
53 Castle Street
ABERDEEN
AB11 5BB
Telephone
+44 1224657200
Country
United Kingdom