Section one: Contracting authority
one.1) Name and addresses
Coventry City Council
Council House,Earl Street
COVENTRY
CV15RR
Contact
Alex Marsden
Telephone
+44 2476833757
Country
United Kingdom
NUTS code
UKG33 - Coventry
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Waste Vehicle In-Cab Devices & Routing Software
Reference number
COV - 12066
two.1.2) Main CPV code
- 48100000 - Industry specific software package
- FC03 - For domestic waste
two.1.3) Type of contract
Supplies
two.1.4) Short description
The proposed tender process seeks to improve on Coventry City Councils existing infrastructure through a fully integrated solution for the day-to-day management of the Councils waste services; incorporating the ability for driver route optimisation, in-cab technology for the recording and reporting of service performance, and efficient integration with the Councils CRM and back-office systems.
two.1.5) Estimated total value
Value excluding VAT: £500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30210000 - Data-processing machines (hardware)
- FC03 - For domestic waste
two.2.3) Place of performance
NUTS codes
- UKG33 - Coventry
two.2.4) Description of the procurement
In-cab hardware & installation
Implementation - back-office core system configuration & training
Integration Services into Council's CRM solution
Route Optimisation - core system configuration & training
Hand-Held Device Application (software)
two.2.5) Award criteria
Quality criterion - Name: Quality Questions / Weighting: 60%
Quality criterion - Name: Terms & Conditions Negotiation / Weighting: 5%
Cost criterion - Name: Cost / Weighting: 35%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2022
End date
30 June 2028
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:
As stipulated in the SQ/ITT Documents
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As stipulated in the SQ / ITT Documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
5 January 2022
Local time
12:00pm
Changed to:
Date
11 January 2022
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Coventry City Coucnil
Coventry
CV1 2GN
Telephone
+44 2476975232
Country
United Kingdom