Section one: Contracting authority
one.1) Name and addresses
Coventry City Council
Council House,Earl Street
COVENTRY
CV15RR
procurement.services@coventry.gov.uk
Telephone
+44 2476833757
Country
United Kingdom
NUTS code
UKG33 - Coventry
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Waste Vehicle In-Cab Devices & Routing Software
Reference number
COV - 12066
two.1.2) Main CPV code
- 48100000 - Industry specific software package
- FC03 - For domestic waste
two.1.3) Type of contract
Supplies
two.1.4) Short description
The proposed tender process seeks to improve on Coventry City Councils existing infrastructure through a fully integrated solution for the day-to-day management of the Councils waste services; incorporating the ability for driver route optimisation, in-cab technology for the recording and reporting of service performance, and efficient integration with the Councils CRM and back-office systems.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £500,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG33 - Coventry
two.2.4) Description of the procurement
In-cab hardware & installation
Implementation - back-office core system configuration & training
Integration Services into Council's CRM solution
Route Optimisation - core system configuration & training
Hand-Held Device Application (software)
two.2.5) Award criteria
Quality criterion - Name: In-Cab System / Weighting: 12
Quality criterion - Name: Back Office & Reporting / Weighting: 12
Quality criterion - Name: Training / Weighting: 7.8
Quality criterion - Name: Route Optimisation / Weighting: 12
Quality criterion - Name: Devices / Weighting: 9
Quality criterion - Name: Managing Charged Services / Weighting: 1.2
Quality criterion - Name: Application for Residents / Weighting: 1.2
Quality criterion - Name: Bin Lifts / Weighting: 1.2
Quality criterion - Name: Bin Stock / Weighting: 1.2
Quality criterion - Name: Split Vehicle Routing / Weighting: 1.2
Quality criterion - Name: Managing Garden Waste / Weighting: 1.2
Quality criterion - Name: Legal / Weighting: 5
Price - Weighting: 35
two.2.11) Information about options
Options: Yes
Description of options
up to 31 July 2028
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-030119
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 April 2022
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Bartec Municipal Technologies Limited
Barnsley
S75 1JN
Country
United Kingdom
NUTS code
- UKE31 - Barnsley, Doncaster and Rotherham
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £234,105
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Coventry City Council
Coventry
CV1 2GN
procurement.services@coventry.gov.uk
Telephone
+44 2476975232
Country
United Kingdom