Section one: Contracting authority
one.1) Name and addresses
Isle of Wight Council
County Hall, High Street
Newport
PO30 1UD
Contact
Mrs Lucy Chandler
Telephone
+44 1983821000
Country
United Kingdom
Region code
UKJ34 - Isle of Wight
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Support and Maintenance for IDOX Uniform System
Reference number
DN634008
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The provision of support and maintenance for the Isle of Wight Council's existing IDOX
uniform system.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £426,277.74
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ34 - Isle of Wight
two.2.4) Description of the procurement
The provision of support and maintenance for the Isle of Wight Council's existing IDOX
uniform system. This will include upgrades. The contract will commence on 31 October 2022
for a period of 5 years with the option to extend for up to two further years (1+1) at the sole
discretion of the Council. The value listed in II.I.7 accounts for the initial term and extension costs (7-year total).
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 0
Price - Weighting: 100
two.2.11) Information about options
Options: Yes
Description of options
There is the option to extend for up to two further years (1+1) at the sole discretion of the
Council.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The value listed at II.1.7 is the full potential value of 7 years (5 years initial term plus 24
months extension value; the initial term value is £304,484.10).
Direct award call-off via CCS Framework RM3821 Lot 2b. Direct award criteria met (the
requirement must be intrinsically linked to a system already within the customer's
organisation; the products they are looking to award must be present on the Government
eMarketplace).
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The Isle of Wight Council owns/has purchased previously the IDOX Uniform system. This
contract is for the support and maintenance only for the system we already have in place.
IDOX do not allow third parties to offer support and maintenance for this system. The
Council's intention is to direct award to IDOX for this provision under the Crown Commercial
Services (CCS) Framework RM3821 Data and Applications Solutions (DAS) where our
requirement is intrinsically linked to a system already within our organisation (IWC). The Isle
of Wight Council issued a VEAT notice on 13th October 2022 (2022/S 000-028877) and has observed a 10-day standstill period which ended at midnight on 24th October 2022.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-028877
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 October 2022
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
IDOX Software Ltd
Second Floor, 1310 Waterside, Arlington Business Park
Theale
RG7 4SA
Country
United Kingdom
NUTS code
- UKJ34 - Isle of Wight
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £426,277.74
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court
London
Country
United Kingdom