Section one: Contracting authority/entity
one.1) Name and addresses
Isle of Wight Council
County Hall, High Street
Newport
PO30 1UD
Contact
Mrs Lucy Chandler
Telephone
+44 1983821000
Country
United Kingdom
Region code
UKJ34 - Isle of Wight
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Support and Maintenance for IDOX Uniform System
Reference number
DN634008
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The provision of support and maintenance for the Isle of Wight Council's existing IDOX uniform system.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £426,277.74
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ34 - Isle of Wight
two.2.4) Description of the procurement
The provision of support and maintenance for the Isle of Wight Council's existing IDOX uniform system. This will include upgrades. The contract will commence on 31 October 2022 for a period of 5 years with the option to extend for up to two further years (1+1) at the sole discretion of the Council.
two.2.11) Information about options
Options: Yes
Description of options
There is the option to extend for up to two further years (1+1) at the sole discretion of the Council.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The value listed at II.1.7 is the full potential value of 7 years (5 years initial term plus 24 months extension value; the initial term value is £304,484.10).
Direct award call-off via CCS Framework RM3821 Lot 2b. Direct award criteria met (the requirement must be intrinsically linked to a system already within the customer's organisation; the products they are looking to award must be present on the Government eMarketplace).
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The Isle of Wight Council owns/has purchased previously the IDOX Uniform system. This contract is for the support and maintenance only for the system we already have in place. IDOX do not allow third parties to offer support and maintenance for this system. The Council's intention is to direct award to IDOX for this provision under the Crown Commercial Services (CCS) Framework RM3821 Data and Applications Solutions (DAS) where our requirement is intrinsically linked to a system already within our organisation (IWC). The Isle of Wight Council will be observing a 10-day standstill period which will end at midnight on 24th October 2022.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
13 October 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Idox Software Ltd
Second Floor, 1310 Waterside, Arlington Business Park
Theale
RG7 4SA
Country
United Kingdom
NUTS code
- UKJ34 - Isle of Wight
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £426,277.74
Section six. Complementary information
six.3) Additional information
Any values given are estimated and are for the whole contract term including any possible extension period.
six.4) Procedures for review
six.4.1) Review body
The High Court
London
Country
United Kingdom