- Scope of the procurement
- Lot 1. Insurance for Property, Liability & related Business Interruption risks
- Lot 2. Insurance and related services associated with Motor Fleet as required by Key Housing Association
- Lot 3. Insurance and related services associated with Engineering Inspection and Insurance as required by Key Housing Association
Section one: Contracting authority
one.1) Name and addresses
Key Housing Association
The Square, 70 Renton Street
Glasgow
G4 0HT
Contact
Our Consultant - Andy Bygrave
andy.bygrave@gibbslaidler.co.uk
Telephone
+44 1959562242
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.gibbslaidler.co.uk/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30717
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Insurance and Related Services 2025
two.1.2) Main CPV code
- 66510000 - Insurance services
two.1.3) Type of contract
Services
two.1.4) Short description
The Contract is for the provision of general insurance and related services, including
claims handling, loss control services and general
programme maintenance and advice as required by Key Housing Association
commencing 1st June 2025. A full Summary of
Current Cover will be provided with the Invitation to Tender to selected bidders.
Bids are invited from suitably qualified insurance brokers
and direct providers for the entire scope of services. The procurement will follow the
two-stage Competitive with Negotiation Procedure with a pre-qualifying
stage based on completed SPDs and bidders will be selected on the basis of their
capability, capacity and experience to perform the contract.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,140,000
two.2) Description
two.2.1) Title
Insurance for Property, Liability & related Business Interruption risks
Lot No
1
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
- 66515200 - Property insurance services
- 66518100 - Insurance brokerage services
- 66516500 - Professional liability insurance services
- 66516400 - General liability insurance services
- 66516000 - Liability insurance services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
two.2.4) Description of the procurement
The scope of the Contract includes the provision of insurance cover, brokerage
services (where applicable), professional advice, claims management and loss
control services for property, legal liabilities and other general insurances as
required by Key Housing Association for a period of three years
commencing 01.06.2025, with the option to extend by up to a further two years
at Key Housing Association's sole discretion. Bids are invited from
suitably qualified and experienced insurance brokers and direct insurers. The
Contract will follow the two-stage Competitive Procedure with Negotiation with
bidders being selected on the basis of the responses contained in the pre
qualifying SPD. Bidders will be expected have the capability, capacity, financial
and economic standing and experience to perform the contract. SPDs must be
completed in full with all relevant information supplied. The Contract will be
awarded on the basis of Most Economically Advantageous Tender, with specific
evaluation criteria detailed within the Invitation To Tender and contract
documents
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Cost / Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
A Summary of Key's current insurances will be made available along
with the Invitation to Tender. Bidders are required to submit
the appropriate SPD, completed in full in order to be considered for Stage 2 of
the procurement
two.2) Description
two.2.1) Title
Insurance and related services associated with Motor Fleet as required by Key Housing Association
Lot No
2
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
- 66518100 - Insurance brokerage services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
two.2.4) Description of the procurement
The scope of the Contract includes the provision of insurance cover, brokerage
services (where applicable), professional advice, claims management and loss
control services for motor fleet insurance as
required by Key Housing Association for a period of three years
commencing 01.06.2025, with the option to extend by up to a further two years
at Key Housing Association's sole discretion. Bids are invited from
suitably qualified and experienced insurance brokers and direct insurers. The
Contract will follow the two-stage Competitive Procedure with Negotiation with
bidders being selected on the basis of the responses contained in the pre
qualifying SPD. Bidders will be expected have the capability, capacity, financial
and economic standing and experience to perform the contract. SPDs must be
completed in full with all relevant information supplied. The Contract will be
awarded on the basis of Most Economically Advantageous Tender, with specific
evaluation criteria detailed within the Invitation To Tender and contract documents
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Cost / Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
A Summary of Key's current insurances will be made available along
with the Invitation to Tender. Bidders are required to submit
the appropriate SPD, completed in full in order to be considered for Stage 2 of
the procurement
two.2) Description
two.2.1) Title
Insurance and related services associated with Engineering Inspection and Insurance as required by Key Housing Association
Lot No
3
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
- 66518100 - Insurance brokerage services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
two.2.4) Description of the procurement
The scope of the Contract includes the provision of insurance cover, brokerage
services (where applicable), professional advice, claims
management and loss control services for Engineering Inspection and Insurance as required by Key Housing Association for a period of three years commencing 01.06.2025, with the option to extend by up
to a further two years at Key Housing Association's sole
discretion. Bids are invited from suitably qualified and experienced insurance
brokers and direct insurers. The Contract will follow the
two-stage Competitive Procedure with Negotiation with bidders being selected
on the basis of the responses contained in the
pre-qualifying SPD. Bidders will be expected have the capability, capacity,
financial and economic standing and experience to perform the
contract. SPDs must be completed in full with all relevant information supplied.
The Contract will be awarded on the basis of Most
Economically Advantageous Tender, with specific evaluation criteria detailed
within the Invitation To Tender and contract documents.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Cost / Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
A Summary of Key Housing Association’s current insurances will be made available along with the Invitation to Tender. Bidders are required to submit the appropriate SPD, completed in full in order to be considered for Stage 2 of the procurement
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
Accelerated procedure
Justification:
Key Housing Association will be undertaking this tender via an accelerated procedure, due to the restricted (and unforeseen) timescales which means it will be unfeasible to run a tender in any longer period.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-005004
Section five. Award of contract
Lot No
1
Title
Insurance for Property, Liability & related Business Interruption risks
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 June 2025
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Zurich
St Vincent Plaza, 7th Floor, 319 St Vincent Street
Glasgow
G2 5LP
Telephone
+44 7812265539
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,020,000
Section five. Award of contract
Lot No
2
Title
Insurance and related services associated with Motor Fleet as required by Key Housing Association
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 June 2025
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Zurich
St Vincent Plaza, 7th Floor, 319 St Vincent Street
Glasgow
G2 5LP
Telephone
+44 7812265539
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £90,000
Section five. Award of contract
Lot No
3
Title
Insurance and related services associated with Engineering Inspection and Insurance as required by Key Housing Association
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 June 2025
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Zurich
St Vincent Plaza, 7th Floor, 319 St Vincent Street
Glasgow
G2 5LP
Telephone
+44 7812265539
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £30,000
Section six. Complementary information
six.3) Additional information
Bidders should note that for reasons of confidentiality, full Tender specification and
supporting information will be made available only to
those Bidders that are selected to proceed to the Invitation to Tender Stage. Sufficient
detail is provided within this Contract Notice and
within the SPD to enable the Bidder to decide whether to participate in this process.
NOTE: To register your interest in this notice and obtain any additional information
please visit the Public Contracts Scotland Web Site at
www.publiccontractsscotland.gov.uk
The buyer has indicated that it will accept electronic responses to this notice via the
Postbox facility. A user guide is available at
https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch
the electronic response well in advance of the
closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see:
https://www.gov.scot/policies/public-sector-procurement/community-benefits-in
procurement/
A summary of the expected community benefits has been provided as follows:
Information will be included in the Invitation to Tender at the next stage of the process.
Download the copy of the online SPD document here (to be completed online through
postbox submission):
https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=790148
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=790148.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:790148)
Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=790148
(SC Ref:800757)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court
1 Carlton Place
Glasgow
G5 9DA
Telephone
+44 1414298888
Country
United Kingdom