Section one: Contracting authority
one.1) Name and addresses
Estuary Housing Association Ltd
Maitland House, Warrior Square
Southend-on-Sea
SS1 2JY
Telephone
+44 03003045000
Country
United Kingdom
NUTS code
UKH3 - Essex
National registration number
IP23240R
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Renewable Technology Servicing, Monitoring, Maintenance and Minor Works
Reference number
EHA-2022-12
two.1.2) Main CPV code
- 50800000 - Miscellaneous repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Estuary Housing Association Ltd (EHA) wishes to establish a single provider Contract for the provision of Maintenance, monitoring, servicing and installation of renewable technology equipment across Essex.
The aim of the contract is to establish a good quality, responsive service of over 500 renewable technology assets already in place. This consists mainly of solar photovoltaic panels, NIBE boilers, mechanical ventilation and heat recovery units and air source heat pumps.
Subject to budget availability, opportunity may arise during the contract term to assist EHA with the delivery of small projects to install new renewable technologies.
two.1.5) Estimated total value
Value excluding VAT: £400,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
Main site or place of performance
Essex
two.2.4) Description of the procurement
maintenance, servicing, monitoring, and ad hoc callout repairs of a variety of renewable technology.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The initial contract term is for three years with an option to extend for a further year
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/K7C7V428QG
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 November 2022
Local time
1:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
28 November 2022
Local time
1:00pm
Place
Southend-on-Sea
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 2027
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Please do not include any macro enabled spreadsheet in your tender documents.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/K7C7V428QG
GO Reference: GO-20221024-PRO-21246177
six.4) Procedures for review
six.4.1) Review body
Estuary Housing Association
Maitland House, Warrior Square
Southend-on-Sea
SS1 2JY
confidentialreporting@estuary.co.uk
Country
United Kingdom