Section one: Contracting authority
one.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
Contracts Team
Telephone
+44 01924664685
Country
United Kingdom
NUTS code
UKE45 - Wakefield
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YPO - 001011 Paper fasteners
Reference number
001011
two.1.2) Main CPV code
- 30197000 - Small office equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
A Framework Agreement for the supply of Paper Fasteners and Office Essentials for use primarily in the education market. This Framework is designed to meet the needs of YPO by establishing an agreement for Providers to deliver stock into YPO’s distribution centre in Wakefield, West Yorkshire.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,000,000
two.2) Description
two.2.1) Title
Paper Clips
Lot No
1
two.2.2) Additional CPV code(s)
- 30197000 - Small office equipment
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
Variety of paper clips to include: Plain metal paper clip in the size of 22mm, pack of 1000, Plain metal paper clip in the size of 33mm; pack of 1000, Plain metal paper clip in the size of 50mm; pack of 100, Wavy metal paper clip in the size of 50mm; pack of 100, Assorted coloured paper clips in the size of 33mm; tub of 400, Assorted coloured paper clips in the size of 50mm; tub of 150.
two.2.5) Award criteria
Quality criterion - Name: Social Value/Sustainability / Weighting: 15
Quality criterion - Name: Delivery and Customer Service / Weighting: 15
Quality criterion - Name: Quality / Weighting: 25
Price - Weighting: 45
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 9th November 2021 – 8th November 2023 with two options to extend for an additional 12 months each. The first decision to extend the contract period will be taken by the end of June 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 9th November 2021 to 8th November 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Treasury Tags
Lot No
2
two.2.2) Additional CPV code(s)
- 30197000 - Small office equipment
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
Variety of treasury tags: 25mm metal ended treasury tags in a pack of 100; 50mm metal ended treasury tags in a pack of 100; 75mm metal ended treasury tags in a pack of 100; 100mm metal ended treasury tags in a pack of 100; 125mm metal ended treasury tags in a pack of 100; 150mm metal ended treasury tags in a pack of 100; 100mm metal ended elasticated treasury tags in a pack of 100; 25mm plastic ended treasury tags in a pack of 100; 50mm plastic ended treasury tags in a pack of 100; 75mm plastic ended treasury tags in a pack of 100; 150mm plastic ended treasury tags in a pack of 100.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 25
Quality criterion - Name: Delivery and Customer Service / Weighting: 15
Quality criterion - Name: Social Value/Sustainability / Weighting: 15
Price - Weighting: 45
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 9th November 2021 – 8th November 2023 with two options to extend for an additional 12 months each. The first decision to extend the contract period will be taken by the end of June 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 9th November 2021 to 8th November 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Paper Fasteners
Lot No
3
two.2.2) Additional CPV code(s)
- 30197000 - Small office equipment
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
25mm brass or silver paper fasteners, in a tub of 500
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 25
Quality criterion - Name: Delivery and Customer Service / Weighting: 15
Quality criterion - Name: Social Value/Sustainability / Weighting: 15
Price - Weighting: 45
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 9th November 2021 – 8th November 2023 with two options to extend for an additional 12 months each. The first decision to extend the contract period will be taken by the end of June 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 9th November 2021 to 8th November 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Foldback and Letter Clips
Lot No
4
two.2.2) Additional CPV code(s)
- 30197000 - Small office equipment
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
Variety of foldback and letter clips to include: 19mm assorted coloured metal foldback clips in a tub of 50; 30mm metal letter clips in a pack of 10; 50mm metal letter clips in a pack of 10; 70mm metal letter clips in a pack of 10.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 25
Quality criterion - Name: Delivery and Customer Service / Weighting: 15
Quality criterion - Name: Social Value/Sustainability / Weighting: 15
Price - Weighting: 45
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 9th November 2021 – 8th November 2023 with two options to extend for an additional 12 months each. The first decision to extend the contract period will be taken by the end of June 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 9th November 2021 to 8th November 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Pins
Lot No
5
two.2.2) Additional CPV code(s)
- 30197000 - Small office equipment
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
A variety of pins to include: Assorted coloured 9.5mm head drawing pins in a tub of 1000; Brass coloured 9.5mm head drawing pins in a tub of 750; Brass coloured 12mm head drawing pins in a box of 144; Assorted coloured 15mm push pins in a tub of 200; Assorted coloured Map tacks with a head of 4.5mm and a length of 13.5mm in a pack of 100 in assorted colours.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 45
Quality criterion - Name: Delivery and Customer Service / Weighting: 15
Quality criterion - Name: Social Value/Sustainability / Weighting: 15
Price - Weighting: 45
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 9th November 2021 – 8th November 2023 with two options to extend for an additional 12 months each. The first decision to extend the contract period will be taken by the end of June 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 9th November 2021 to 8th November 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Rubber Bands
Lot No
6
two.2.2) Additional CPV code(s)
- 30197000 - Small office equipment
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
Variety of rubber bands to include: Assorted sized natural coloured rubber bands in a 75g tub; Assorted size and assorted coloured rubber bands in a 75g tub; Natural coloured rubber bands.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 25
Quality criterion - Name: Delivery and Customer Service / Weighting: 15
Quality criterion - Name: Social Value/Sustainability / Weighting: 15
Price - Weighting: 45
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 9th November 2021 – 8th November 2023 with two options to extend for an additional 12 months each. The first decision to extend the contract period will be taken by the end of June 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 9th November 2021 to 8th November 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Additional Products (Line by Line)
Lot No
7
two.2.2) Additional CPV code(s)
- 30197000 - Small office equipment
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
Assorted items to include: 25mm Diameter Loose Leaf Rings in a pack of 50, tub of 15 assorted coloured finger cones, YPO Classroom Collection Stationery Pack is a multipack including:
300 x Coloured Paper Clip
50 x Giant Wavy assorted colour paper clip
200 x Large Map Pins
150 x Push Pins
30 x Fold Back Clips
50 x Mini Pegs
50g x Rubber Bands assorted colours
15 x Erasers
8 Tubs
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 25
Quality criterion - Name: Delivery and Customer Service / Weighting: 15
Quality criterion - Name: Social Value/Sustainability / Weighting: 15
Price - Weighting: 45
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 9th November 2021 – 8th November 2023 with two options to extend for an additional 12 months each. The first decision to extend the contract period will be taken by the end of June 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 9th November 2021 to 8th November 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-022321
Section five. Award of contract
Contract No
001011
Lot No
1
Title
Paper Clips
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 October 2021
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
THE HIRA COMPANY LTD
ELIZABETH HOUSE, ELIZABETH STREET,
Manchester
M8 8JJ
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
National registration number
00626010
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,000,000
Section five. Award of contract
Contract No
001011
Lot No
2
Title
Treasury Tags
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Contract No
001011
Lot No
3
Title
Paper Fasteners
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 October 2021
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
THE HIRA COMPANY LTD
ELIZABETH HOUSE, ELIZABETH STREET,
Manchester
M8 8JJ
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
National registration number
00626010
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,000,000
Section five. Award of contract
Contract No
001011
Lot No
4
Title
Foldback and Letter Clips
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 October 2021
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
THE HIRA COMPANY LTD
ELIZABETH HOUSE, ELIZABETH STREET,
Manchester
M8 8JJ
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
National registration number
00626010
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,000,000
Section five. Award of contract
Contract No
001011
Lot No
5
Title
Pins
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 October 2021
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
THE HIRA COMPANY LTD
ELIZABETH HOUSE, ELIZABETH STREET,
Manchester
M8 8JJ
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
National registration number
00626010
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,000,000
Section five. Award of contract
Contract No
001011
Lot No
6
Title
Rubber Bands
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 October 2021
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
THE HIRA COMPANY LTD
ELIZABETH HOUSE, ELIZABETH STREET,
Manchester
M8 8JJ
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
National registration number
00626010
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,000,000
Section five. Award of contract
Contract No
001011
Lot No
7
Title
Additional Products (Line by Line)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 October 2021
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
THE HIRA COMPANY LTD
ELIZABETH HOUSE, ELIZABETH STREET,
Manchester
M8 8JJ
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
National registration number
00626010
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,000,000
Section six. Complementary information
six.3) Additional information
YPO are purchasing on the behalf of other contracting authorities. Please see the below link for
details: https://www.ypo.co.uk/about/customers/permissible-users .
YPO will incorporate a standstill period at the point of notification of the award of the contract is
provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and
provides time for unsuccessful tenderers to challenge the award decision before the contract is
entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been
harmed or are at risk of harm by a breach of the rules to take action in the High Court (England,
Wales and Northern Ireland).
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom