Section one: Contracting authority
one.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
Contracts team
Telephone
+44 1924664685
Country
United Kingdom
NUTS code
UKE45 - Wakefield
Internet address(es)
Main address
Buyer's address
https://procontract.due-north.com/register?ReadForm
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.duenorth.com/register?ReadForm
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/register?ReadForm
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YPO - 001011 Paper fasteners
Reference number
001011
two.1.2) Main CPV code
- 30197000 - Small office equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of Paper Fasteners and Office Essentials for use primarily in the education market. This Framework is designed to meet the needs of YPO by establishing an agreement for Providers to deliver stock into YPO’s distribution centre in Wakefield, West Yorkshire.
two.1.5) Estimated total value
Value excluding VAT: £1,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Paper Clips
Lot No
1
two.2.2) Additional CPV code(s)
- 30197000 - Small office equipment
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
Variety of paper clips to include: Plain metal paper clip in the size of 22mm, pack of 1000, Plain metal paper clip in the size of 33mm; pack of 1000, Plain metal paper clip in the size of 50mm; pack of 100, Wavy metal paper clip in the size of 50mm; pack of 100, Assorted coloured paper clips in the size of 33mm; tub of 400, Assorted coloured paper clips in the size of 50mm; tub of 150.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 25
Quality criterion - Name: Delivery and Customer Service / Weighting: 15
Quality criterion - Name: Social Value/Sustainability / Weighting: 15
Price - Weighting: 45
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 November 2021
End date
1 November 2025
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 2nd November 2021 – 1st November 2023 with two options to extend for an additional 12 months each. The first decision to extend the contract period will be taken by the end of June 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 2nd November 2021 to 1st November 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Treasury Tags
Lot No
2
two.2.2) Additional CPV code(s)
- 30197000 - Small office equipment
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
Variety of treasury tags: 25mm metal ended treasury tags in a pack of 100; 50mm metal ended treasury tags in a pack of 100; 75mm metal ended treasury tags in a pack of 100; 100mm metal ended treasury tags in a pack of 100; 125mm metal ended treasury tags in a pack of 100; 150mm metal ended treasury tags in a pack of 100; 100mm metal ended elasticated treasury tags in a pack of 100; 25mm plastic ended treasury tags in a pack of 100; 50mm plastic ended treasury tags in a pack of 100; 75mm plastic ended treasury tags in a pack of 100; 150mm plastic ended treasury tags in a pack of 100.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 25
Quality criterion - Name: Delivery and Customer Service / Weighting: 15
Quality criterion - Name: Social Value/Sustainability / Weighting: 15
Price - Weighting: 45
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 November 2021
End date
1 November 2025
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 2nd November 2021 – 1st November 2023 with two options to extend for an additional 12 months each. The first decision to extend the contract period will be taken by the end of June 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 2nd November 2021 to 1st November 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Paper Fasteners
Lot No
3
two.2.2) Additional CPV code(s)
- 30197000 - Small office equipment
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
25mm brass or silver paper fasteners, in a tub of 500
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 25
Quality criterion - Name: Delivery and Customer Service / Weighting: 15
Quality criterion - Name: Social Value/Sustainability / Weighting: 15
Price - Weighting: 45
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 November 2021
End date
1 November 2025
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 2nd November 2021 – 1st November 2023 with two options to extend for an additional 12 months each. The first decision to extend the contract period will be taken by the end of June 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 2nd November 2021 to 1st November 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Foldback and Letter Clips
Lot No
4
two.2.2) Additional CPV code(s)
- 30197000 - Small office equipment
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
Variety of foldback and letter clips to include: 19mm assorted coloured metal foldback clips in a tub of 50; 30mm metal letter clips in a pack of 10; 50mm metal letter clips in a pack of 10; 70mm metal letter clips in a pack of 10.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 25
Quality criterion - Name: Delivery and Customer Service / Weighting: 15
Quality criterion - Name: Social Value/Sustainability / Weighting: 15
Price - Weighting: 45
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 November 2021
End date
1 November 2025
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 2nd November 2021 – 1st November 2023 with two options to extend for an additional 12 months each. The first decision to extend the contract period will be taken by the end of June 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 2nd November 2021 to 1st November 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Pins
Lot No
5
two.2.2) Additional CPV code(s)
- 30197000 - Small office equipment
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
A variety of pins to include: Assorted coloured 9.5mm head drawing pins in a tub of 1000; Brass coloured 9.5mm head drawing pins in a tub of 750; Brass coloured 12mm head drawing pins in a box of 144; Assorted coloured 15mm push pins in a tub of 200; Assorted coloured Map tacks with a head of 4.5mm and a length of 13.5mm in a pack of 100 in assorted colours.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 25
Quality criterion - Name: Delivery and Customer Service / Weighting: 15
Quality criterion - Name: Social Value/Sustainability / Weighting: 15
Price - Weighting: 45
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 November 2021
End date
1 November 2025
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 2nd November 2021 – 1st November 2023 with two options to extend for an additional 12 months each. The first decision to extend the contract period will be taken by the end of June 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 2nd November 2021 to 1st November 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Rubber Bands
Lot No
6
two.2.2) Additional CPV code(s)
- 30197000 - Small office equipment
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
Variety of rubber bands to include: Assorted sized natural coloured rubber bands in a 75g tub; Assorted size and assorted coloured rubber bands in a 75g tub; Natural coloured rubber bands.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 25
Quality criterion - Name: Delivery and Customer Service / Weighting: 15
Quality criterion - Name: Social Value/Sustainability / Weighting: 15
Price - Weighting: 45
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 November 2021
End date
1 November 2025
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 2nd November 2021 – 1st November 2023 with two options to extend for an additional 12 months each. The first decision to extend the contract period will be taken by the end of June 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 2nd November 2021 to 1st November 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Additional Products (Line by Line)
Lot No
7
two.2.2) Additional CPV code(s)
- 30197000 - Small office equipment
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
Assorted items to include: 25mm Diameter Loose Leaf Rings in a pack of 50, tub of 15 assorted coloured finger cones, YPO Classroom Collection Stationery Pack is a multipack including:
300 x Coloured Paper Clip
50 x Giant Wavy assorted colour paper clip
200 x Large Map Pins
150 x Push Pins
30 x Fold Back Clips
50 x Mini Pegs
50g x Rubber Bands assorted colours
15 x Erasers
8 Tubs"
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 25
Quality criterion - Name: Delivery and Customer Service / Weighting: 15
Quality criterion - Name: Social Value/Sustainability / Weighting: 15
Price - Weighting: 45
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 November 2021
End date
1 November 2025
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 2nd November 2021 – 1st November 2023 with two options to extend for an additional 12 months each. The first decision to extend the contract period will be taken by the end of June 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 2nd November 2021 to 1st November 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
“Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 October 2021
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
11 October 2021
Local time
2:05pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: There is a possibility that this framework will be subject to renewal after 3.5 years
from the commencement date
six.3) Additional information
YPO are purchasing on the behalf of other contracting authorities. Please see the below link
for details: https://www.ypo.co.uk/about/customers/ojeu-permissible-users .
YPO will incorporate a standstill period at the point of notification of the award of the contract
is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and
provides time for unsuccessful tenderers to challenge the award decision before the contract
is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who
have been harmed or are at risk of harm by a breach of the rules to take action in the High
Court (England, Wales and Northern Ireland).
six.4) Procedures for review
six.4.1) Review body
“High Court of England and Wales
London
Country
United Kingdom